Power Point Preservation Office Administration Unimed

1. PRESERVATION
INTRODUCION
Preservation or rescue means storing, securing, maintaining a data or record file, to
maintain authenticity and not to be damaged.
DEFINING THE PRESERVATION FUNCTION
Preservation means actions taken for the purpose of long-term survival or to save all
existing data, information, records
DEVELOPMENT AND IMPLEMENTATION OF PRESERVATION POICES, STRATEGIES AND
STANDARDS
Policy is a set of concepts and principles that are the guidelines and foundations of the
plan in the implementation of a work, leadership, and way of acting.
Strategy is an overall approach related to the implementation of ideas, planning, and
execution of an activity within a period of time.
Standard is defined as a measure of quantity and quality that must be achieved in
connection with the operation or certain activities.

2. RECOGNIISING THE ATTRIBUTES OF AND THREATS TO DIVERSE MEDIA AND FORMATS
Preservation activities must include or involve all media and formats across a wide range of
information in order to be stored and presented. The longevity of these media is not yet
known, they are fragile and easily corrupted and so strategies for their preservation and
migration must be explicit from an early stage.
PRESERVATION ACTIVITIES: BUILDINGS, ENVIRONMENTAL MANAGEMENT, STORAGE AND
PACKAGING, HANDING AND USE
- Considering the layout of the building or the preparation of items serves to protect the
archive against harmful things or things that could be damaging.
- Environmental conditions can also affect the quality or safety of an archive. then it is
recommended that the room temperature be adjusted to the goods or equipment.
- In addition to the layout of the building and the state of the environment, the storage of the
archive is also worth noting. Archive storage should be resistant to room temperature,
resistant to dust, water, heat and smoke. So that the archives don't get damaged.
- Archives are routinely checked or cleaned to reduce the level of damage to the archive and to
maintain cleanliness.

3. REFORMATTING MATERIALS, CREATING SURROGATES AND MANAGING
DIGITAL DATA
This aspect of preservation serves to protect the original archive so
that the data can be copied or used in the later time, reformatted,
changed or may also be used as a collection.
PRESERVATION TECHNOLOGIES
The physical environment of digital media or technology can affect the
length of time the archive is storage, so the handling should be careful
and thorough, should pay attention to the surrounding conditions and
the storage area should be appropriate.

4. MEDATA TO SUPPORT PRESERVATION TECHNOLOGIES
Metadata, often referred to as 'data about data', is
'structured information that describes and/or allows us to
find, manage, control, understand, or store other
information from time to time'.
Whatever storage technology is used, the longevity of
digital information also depends on how we maintain or
maintain it.
DIGITISATION PROJECTS
Digitization is a terminology to explain the process of
transfering media from printed, audio, or video forms into
digital forms. Digitization is done to create digital form
document archives, for photocopying functions, and to
create digital library collections.

5. A hospital has difficulty in reinventing electronic archives because data stored in
external media (floppy disks, optics) is one of all problems as well as data. The hospital
takes a very long time for the data search activities needed.
1. How should the electronic archive management system be?
2. How do I return the archive so that the searched data is quickly found?
• Discussion / Solution
The development of information technology and technology is increasingly evolving
according to the times that occur. The changes are getting faster as technology and
information change, especially through computer media as an alternative to archival
storage or important data. Computers are one of the forms of facilities that are now
starting to be widely seen by various circles to be used as a tool that can produce
efficiency and effectiveness large enough to store archives and important data. In
addition to being practical, through the computer, the data you are looking for will be
easy to find. In this case it is mentioned that the computer is a tool for storing
electronic files/archives. Electronic archives are a facility because with electronic
archives it is expected to save paper, space, and can be accessed quickly using
computer media.
Behind all the advantages of electronic and composer archives, there are also some
cases where electronic and computer archives are not processed to the maximum and
correct.