Information management involves 5 key areas: 1) Collection of necessary information from internal and external sources, 2) Storage of information in databases, document management systems, etc. with access controls and backups, 3) Distribution of the right information to the right people in the proper format, 4) Archiving inactive information for long-term retention in compliance with regulations, and 5) Destruction of information at the end of its lifecycle through approved and secure means such as shredding.

1. INFORMATION
MANAGEMENT 1

8. Study of principles and practices of basic administration (code of conduct)

19. Collection of documents.

23. Disposition is the
disposal of
information that has
come to the end of
the information
lifecycle. Most often,
this means destruction,
though it can also mean
transfer to another
organization in some
cases – for example, to
a corporate archive if it
has historical value.

25. What Are The 5 Key Areas of Information Management?
The five key areas of information management are
information collection, storage, distribution, archiving, and
destruction. Each of these key areas plays a vital role in the
effective management of information throughout
its lifecycle and ensures that an organization’s information is
collected, stored, and shared in a way that supports its
operations and decision-making.

26. 1- Collection
At this stage, we must examine how the business
collects information, whether it is created internally or
externally, electronically or as paper documents,
verbally, written, audio, or video.
At this point, it is crucial to collect just the necessary
information in order to save storage costs, prevent
analyzing data that is unnecessary to business
governance, and guarantee that the information
obtained is of good quality.

27. 2- Storage
We must determine where the information collected in
the previous phase will be stored. Paper documents
should be stored and arranged in physical cabinets
with fire-resistance measures in place.
Electronic information, on the other hand, might be
kept in databases, document management
systems, information systems, and so on.
We must also identify and configure user access,
version and change control, backups, and audit trails.

28. 3- Distribution
This step entails deciding how different types of
information should be distributed, in what format, to
whom, how frequently, and through what media,
among other things.
Information is only valuable when it is presented to
the appropriate person in order for the proper action
to be taken. This is a critical phase since it helps the
overall success of your program.

29. 4- Archiving
Archiving is the process of securely storing inactive
information in any format (both digital and paper) that
you no longer use regularly for long-term retention..
Such information is still important to organizations
and must be retained for future reference or
regulatory compliance.
You need to clearly state where the information is
going to be archived and for how long.

30. 5- Destruction
Destruction is the act of disposing of records
permanently by obliterating records so that the
information in them can no longer be physically or
electronically reconstructed or recovered. Destruction
decisions must be formally approved before any
action is taken.