1. Presented by David Dombrosky Carnegie Mellon’s Center for Arts Management and Technology October 1, 2010 Tech Planning for Really Smart People (who just don’t have time to plan)

2. A technology plan is a framework for selecting the appropriate technology tools to achieve strategic objectives efficiently and effectively.

4. Why plan for technology?

5. Mission Goals Strategies Why plan for technology?

6. Mission Goals Strategies Applications/Tools Why plan for technology?

7. Mission Goals Strategies Applications/Tools Infrastructure Why plan for technology?

8. Planning is an opportunity to improve existing processes. Why plan for technology?

9. Planning creates organizational learning. Why plan for technology?

10. Planning enables the organization to effectively target resources. Why plan for technology?

11. Planning establishes a framework and process for making decisions. Why plan for technology?

12. Planning provides a basis for fundraising. Why plan for technology?

13. A technology plan will help an organization save money. True or False?

14. You don’t need to be an expert in technology to write a technology plan. True or False?

15. ACT PLAN STUDY IMPLEMENT

16. ACT PLAN STUDY IMPLEMENT

17. ACT PLAN STUDY IMPLEMENT

18. ACT PLAN STUDY IMPLEMENT

19. ACT PLAN STUDY IMPLEMENT

20. Total Cost of Ownership

22. $$ for Training, Software Updates $$ for Support, Maintenance

24. Conducting a Business Analysis

32. Hardware Inventory: Computers/Servers QTY 2 1 Item MacBook Pro (Laptop) Thinkpad 365XD (Laptop) Brand Apple IBM CPU 2.2 GHz Intel Core 2 Duo Pentium 120 MHz OS Mac OS X 10.5.1 (Leopard) Windows XP RAM 2 GB 128 MB HD 120 GB 20 GB Internal Peripherals CD/DVD-RW CD-RW Monitor 20" 13" Action Keep Replace

33. Hardware Inventory: Peripherals QTY 1 1 Item MiniMax External Hard Drive LaserJet P3005 Brand Iomega HP Networked? No No If not networked, which computer? Allison Jordan’s Laptop Greg Randall’s Desktop Other 500 GB Color, multifunction Action Keep Keep

34. Software Inventory QTY 2 8 Title Microsoft Office Microsoft XP Type (OS, End-User, Server) End-User OS Description Office Productivity Windows OS Version/Release 2004, 11.3.7 SP2 Compatible with what OS? Mac OS X N/A Computer(s) Finance Desktops All marketing, development machines Number Licensed 2 8 Licenses Needed 1 0 Action Keep Replace

37. Identifying and Evaluating Technology Tools

38. Measure Twice, Cut Once

39. EXAMPLE: "When someone wants to order tickets from the Web site, they send us an email with their name, contact info, number of tickets and date of performance. We then call them back to get their credit card information, print their tickets and mail them out. Then we go into an Excel sheet and mark those seats as sold for that particular performance."

40. Give Your Criteria Weight

41. Criteria Weight Choice 1 Choice 2 Choice 3 Choice 4 Choice 5 Criteria 1 W1 A1 B1 C1 D1 E1 Criteria 2 W2 A2 B2 C2 D2 E2 Criteria 3 W3 A3 B3 C3 D3 E3 Criteria 4 W4 A4 B4 C4 D4 E4 Score A5 B5 C5 D5 E5

42. Research

43. www.google.com/help/basics.html

44. Word of Mouth

46. Pick a Winner

49. [email_address] www.twitter.com/DDombrosky David Dombrosky Technology in the Arts www.technologyinthearts.org info@technologyinthearts.org www.twitter.com/TechInTheArts Center for Arts Management & Technology http://camt.artsnet.org