Tables & Data

1. Working withTables andData

3. Objectives:
 Recognize a table and its fields
 Create, design, format, edit, modify, open, save &
close a table.
 Learn to enter, select, edit, view, delete, navigate,
between records in a table.
 Know how to enter a record into a datasheet or
form.
 Understand how to format, freeze, sort, attach files
and view objects.
 Identify field types.
 Learn how to change column width and height.

4. What is Database Table?
All database objects rely on the existence of
a database. A table contains grids of rows
and columns that contain your data about a
specific topic, such as name of products or
name of persons.
Tables organize data into columns (fields)
and rows (called records).

5. Designing a Table
NAME DESCRIPTION
Field Name You can place here the person’s name, address,
phone and birthday.
Data Type Data type tells Access what kind of information
can be stored in the field. You can click the
drop-down arrow to choose the data type such
as Text, Memo, Number, Date/Time, Currency,
AutoNumber, Yes/No, OLE Object, Hyperlink,
Lookup Wizard.
Description The description explain the data in the field. It
will only appear in the status bar but not in the
table

6. Creatinga Tablefrom theApplication parts

7. Settingthe Fields in a Table

8. Saving the Table

9. Closing the Table

10. Creating the Table from the Layout View

11. Field Types

12. Creating a Table from the Design View

14. Entering a Record into a Datasheet

15. Entering a Record into a Form

16. Saving Data

17. Navigating Between Records

18. Selecting Records and Fields

20. Editing Records

21. Attaching Files to Records

22. Deleting a Record

23. Changing Column width and Row Height

24. Freezing Panes

25. Changing Field Properties

26. Sorting Records

27. Sorting Records by Multiple Fields

28. Displaying a Summary