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Sra Oa Nih


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Sra Oa Nih

  1. 1. Heather Joseph, Executive Director SPARC Washington, DC USA n THE SCHOLARLY PUBLISHING & ACADEMIC RESOURCES COALITION 21 Dupont Circle NW, Suite 800 Washington, DC 20036 (202) 296-2296 NIH Public Access Policy: Implications on Campus
  2. 2. Greater Access is Central to Higher Education <ul><li>“ The broad dissemination of the results of scholarly inquiry and discourse is essential for higher education to fulfill its long-standing commitment to the advancement and conveyance of knowledge. Indeed, it is mission critical .” </li></ul><ul><li>-- U.S. University Provosts, in an Open Letter to the Higher Education Community in Support of Public Access Policies, 7/24/06 </li></ul>
  3. 3. Goals of Public Access Policies <ul><li>Improve information access and sharing - fast, free electronic access to research </li></ul><ul><li>Accelerate the pace of research - create rich resource for scientists to use in new and innovative ways </li></ul><ul><li>Create permanently accessible archive </li></ul><ul><li>Reduce systemic costs and eliminate inefficiencies </li></ul><ul><li>Accountability - manage research portfolios effectively and transparently. </li></ul>
  4. 4. Who on Campus does this Policy Impact? <ul><li>NIH-funded faculty and researchers </li></ul><ul><li>University Administration - Offices of Sponsored Research,University Legal Counsels, etc. </li></ul><ul><li>Librarians, Repository Managers, etc. </li></ul>
  5. 5. Requirements for Compliance <ul><li>Compliance encompasses four actions: </li></ul><ul><li>Ensure grantee has the rights needed to deposit manuscript into PubMed Central </li></ul><ul><li>Make sure the manuscript is deposited into PMC and subsequently approved for public availability. </li></ul><ul><li>Set embargo period (0-12 months) </li></ul><ul><li>Properly cite article in Future NIH grant applications </li></ul>
  6. 6. Researchers: Ensuring Rights <ul><li>Become familiar with journal’s copyright policy before submitting articles and determine if additional rights are needed. </li></ul><ul><ul><li>Contact local copyright officer/counsel </li></ul></ul><ul><ul><li>Contact publisher directly with questions </li></ul></ul><ul><li>If additional rights are needed: </li></ul><ul><ul><li>Check with your Office of Sponsored Research to determine if they have preferred mechanism for reserving these rights </li></ul></ul>
  7. 7. Researchers: Ensuring Rights <ul><li>Consider adding NIH-suggested language into publishers’ copyright agreement: </li></ul><ul><ul><li> </li></ul></ul><ul><li>Use the Author’s Addendum - can be generated using Scholar’s Copyright Addendum Engine. See: </li></ul><ul><ul><li> </li></ul></ul><ul><li>Note: These addenda offer options to retain rights beyond depositing in PMC, opportunity for education and additional rights retention. </li></ul>
  8. 8. Roles for Researchers: Enable Deposit /Set Embargo <ul><li>Author can deposit manuscript directly; 3rd party can submit on researchers’ behalf, or author can publish in journal who agrees to deposit content on their behalf. </li></ul><ul><li>Request shortest embargo period appropriate for your discipline to help underscore community’s desire for prompt access (0 to 12 months.) </li></ul>
  9. 9. Roles for Researchers: Properly Cite Articles <ul><li>When citing an article in NIH applications, proposals and progress reports as of May 25, 2008 , authors must include the PubMed Central reference number (PMCID) at the end of the citation. </li></ul>
  10. 10. Opportunities for Researchers <ul><li>Greatly improves their access to NIH-funded research </li></ul><ul><li>Improves the ability of others to gain greater access to their NIH-funded work </li></ul><ul><li>Enhances their ability to use and apply research in new and innovative ways </li></ul><ul><li>Promotes educated decisions about publishing venues </li></ul><ul><li>Encourages active copyright management </li></ul>
  11. 11. Roles for Administrators and Legal Counsel <ul><li>In many cases, if the university receives NIH funds on behalf of investigators, responsibility for compliance with the NIH public Access Policy rests with they institution. </li></ul><ul><li>Administrators can ensure awareness - use online system, (grants management systems, e-mail) to alert researchers to the policy. </li></ul><ul><li>Initiate educational sessions to raise researcher awareness. </li></ul>
  12. 12. Roles for Administrators and Legal Counsel <ul><li>Assist authors in understanding current publisher agreements. </li></ul><ul><li>Provide explicit help to researchers to ensure that appropriate rights are secured. </li></ul><ul><li>Provide approved options for securing needed rights: </li></ul><ul><ul><li>Provide approved language for insertion into journal publications agreement </li></ul></ul><ul><ul><li>Indicate institutions’ approval of use of available addenda- SPARC, Science Commons, MIT, etc. </li></ul></ul>
  13. 13. Roles for Administrators and Legal Counsel <ul><li>Consider institutional strategy on policies on relating to copyright/rights retention, and modify if necessary. </li></ul><ul><li>Become actively involved in monitoring researchers’ compliance with policy. </li></ul><ul><li>Consider educational programs with libraries or repository managers. </li></ul><ul><li>Work with libraries on transition strategies for re-allocation of subscription funds. </li></ul>
  14. 14. Opportunities for Administrators/Legal Counsel <ul><li>Opportunity to influence direction of institutional policies on access and use of research outputs. </li></ul><ul><li>Chance to actively engage with faculty and librarians on advancing campus-wide solutions to critical scholarly communications issues. </li></ul><ul><li>Collaboration between funding agency and institution to ensure compliance. </li></ul>
  15. 15. Roles for Librarians <ul><li>Expand existing Author Rights educational campaigns. </li></ul><ul><ul><li>Consider programs to offer education and assistance to authors - workshops, webcasts, podcasts, etc. </li></ul></ul><ul><li>Work with university’s legal counsel to educate authors on how to comply with policy. </li></ul><ul><ul><li>Encourage counsel to take a hands-on approach </li></ul></ul>
  16. 16. Roles for Librarians <ul><li>Advocate for new institutional policies on copyright/rights retention and access to research results. </li></ul><ul><li>Establish transition strategies to re-allocate subscription budgets to OA fees. </li></ul><ul><li>Work with Research Administrators to establish programs to monitor compliance with research administration and/or repository managers </li></ul>
  17. 17. Opportunities for Librarians <ul><li>Create/deepen working relationship with Research Administrators, Legal Counsel </li></ul><ul><li>Establish additional value-added services central to workflows; opportunity to engage faculty on wider range of schol comm. issues. </li></ul><ul><li>Opportunity to advocate for new institutional policies on access and rights management. </li></ul><ul><li>Direct opportunity to contribute to furthering of university’s mission </li></ul>
  18. 18. More Information <ul><li> </li></ul><ul><li> </li></ul><ul><li> </li></ul><ul><li> </li></ul><ul><li> </li></ul><ul><li> </li></ul>