Strategic discourse on how to develop work plans for non-government organisations. Teaches on the international best practices and 'modus operandi' of workable work plans with achievable deliverables.

1. PRESENTED BY:
MR.ASSAN JALLOW, CEO & FOUNDER.
MA –ECONS, MCOM-TAXATION, BSC (HONS) ECONOMICS &
MANAGEMENT.
YOUTH ALLIANCE FOR NATIONAL UNITY, DEVELOPMENT &
PEACE BUILDING –YANUDP
TEL: (220) 9869316/ 7775582/ 3658607
EMAIL: assubj78@yahoo.co.uk /ajallow@gra.gm
Session Held@ the Barra-Essau Upper Basic School (BEUBS)
on13th January 2013
DEVELOPING A WORK PLAN: YANUDP's
CORPORATE PLAN,2013-2015

3. “ You cannot teach man anything, you can only
help him find it within himself- Galileo Galilee”
Alec Bourne states that -“ it is possible to store
the mind with a million facts & still be entirely
uneducated”.
Please, keep these thought- provoking proverbs
because we will come back to them @ the end of
the presentation proper.
SESSION'S THOUGHTFUL
PROVERB

4.  Introduction -What is a Corporate Plan?
What Constitutes a Corporate Plan?
Why Corporate Plan in an organisation?
 What Is The Yanudp’s Corporate Plan Trying To
Achieve?
 YANUDP’s Institutional Governance Structure
PRESENTATION OUTLINE

5.  Strategic Foundation of the Corporate Plan
Strategic theme of the Corporate Plan
YANUDP’s Approach
Yanudp’s Corporate Vision & Mission Statement
Values to Uphold & Strategic Goals
Strategic Corporate Plan Process
How to Achieve a Vision & Mission
Cont'd: PRESENTATION OUTLINE

6. What Is A Work Plan?
Why Develop A Work Plan?
 Conducting Strategic Planning on Work Plans
How To Develop A Work Plan
 Developing results-oriented Work Plan
Executing A Work Plan
 Monitoring & Evaluating A Work Plan
 Summary & Conclusions
Cont'd: PRESENTATION OUTLINE

7.  Take/or guide participants and members about
Yanudp’s
strategic plans and objectives are:
 Understand the importance of developing work
plans;
At the end of the session, participants would be able
to
OBJECTIVE OF THE STRATEGIC
SESSION

8.  Refers to a set-out development plan of an organisation within the confines of
a set time limit;
The YANUDP Corporate Plan was developed, conceived and formulated based
on consultative basis to direct the Organisation towards realising its stated
strategic goals and objectives;
 The corporate plan is a reflection of how each and every member of YANUDP
are going to contribute to the organisation’s predetermined goals;
 The plan is meant to ensure that the organisation takes coordinated action to
address issues identified by stakeholders, hence responding to Government’s
Introduction: What Is A Corporate Plan?

9.  The Corporate Plan forms the basis of the work plan;
The plan will play a crucial role in directing YANUDP’s development policy and guiding
the allocation of resources and implementation of set objectives.
The Corporate Plan covers a period of three (3) years, 2013-2015;
The Corporate Plan contains the Organisation’s historical development, vision & mission
statement, core values, aims &objectives, predetermined strategic goals, governance
structure, set areas of intervention;
The Corporate Plan provides monitoring and evaluation (M&E) mechanism for effective
institutional accountability and monitoring of progress on implemented activities, against
their intended benefits and impacts.
CONT'D: INTRODUCTION

10. A Corporate plan comprises of the ff components:
Vision & Mission Statement;
Highlights the mandate & functions of an organisation;
Outline the organisation’s resources and operational
scope;
 States Objectives and predetermined goals;
 Map-out strategies and the iterative workable
solutions in attaining stated set objectives;
What constitute a Corporate Plan

11. To serve as a guidance roadmap tool;
To set-out an organisation’s broader strategies and
vision within the tentacles of its operating environment
for a specific timeframe;
To evaluate and monitor predetermined goals to
gauge their level of effectiveness and impacts;
Why Corporate Plan

12.  Develop the mantra of youth development & empowerment,
hence inculcating the virtues of discipline, respect and
participation;
 Promotes responsible leadership, activism & volunteerism;
 Enhance the principles of advocacy through enhanced
participation and involvement of all;
Ensure quality delivery services geared towards educating &
empowering youth on their civic duties and obligations in national
development
What is the Corporate Plan trying
to achieve:

13.  Revitalise, reinvigorate and harmonise youth
participation in the strategic decision making process of
our area of operations;
 Guide the implementation of planned activities;
 Provides the roadmap of our intended result based
activities;
Monitors progress against constraints/challenges;
Conduction of periodic trend/gap analysis of
CONT'D: What is the Corporate
Plan trying to achieve

14. o The Board Of Trustees (BoT);
oThe Executive Committee;
oThe Advisory Council: Adopted Mother, Father & Security Advisor;
o General, Ad-Hoc & Honorary Members;
oEstablished Committees
o Special Emergency & Annual General Meetings;
Institutional Governance
Framework

15.  Harness potentials of every member of YANUDP to
unlock their talents & skills;
 Strengthen & deepen relationship;
Encourage/Increased knowledge production;
Conceptualising theories of imagination & intelligence
into living practicalised ideas;
Strategic Foundation of the
Corporate Plan

16.  Enhanced youth active participation in fundamental youth
issues,
e.g. sexual & reproductive health rights, drugs,
prostitution, etc.
 Build & increase skills & knowledge capacity within the
youth folk
to enhance responsible leadership;
Strategic Theme of the Corporate
Plan

17.  How to enhance active youth participation;
• Proactive engagements in order to rationalise,
harmonise & integrate youth into a formidable force
under one common platform & identity;
•Promote mutuality, love, respect and cooperation;
•Promote both internal & external communication culture;
•Develop an effective & efficient mgmt. framework for
access & utilisation of ideas, knowledge & skills;
Cont'd:
Strategic Theme of the Corporate Plan:

18.  Conduct research & public perception surveys on youth;
How to promote responsive leadership & responsive
culture of dedication to community service;
 Training &capacity building – capacitise on public speaking &
oratory skills to address shyness,
 Maintain an Open Door Policy
 Encourage the two-way feedback mechanism traffic;
 Assign tasks & responsibilities
CONT'D:

19.  Conduction of Needs Assessment;
 Prioritisation of identified needs;
 Sustainable & effective participation,
partnership &
collaboration;
 Sharing of information, knowledge & best
practices;
OUR APPROACH

21. “To be one of the leading and most
strategic youth organisation that
promotes sustainable and responsible
youth activism, participation and
leadership for an enhanced socio-
economic growth and development”.
YANUDP's Corporate Vision

22. Every organisation selects a unique path to
achieve its
long and short-term goals.
The vision statement of an organisation
describes the
Cont'd: Vision Statement

23. “whereas, the mission statement
defines the means to achieve the
vision, through consolidated &
refined objective settings to achieve
the stated objectives of an
organisation”.
YANUDP's Mission Statement

24.  Creates an environment that encourages sustainable and active youth
participation;
Determined to train, develop and transform youth into responsible
citizens;
 We pledge to inculcate the virtues of discipline, peace, patriotism,
nationalism, honesty, determination and loyalty into the youth;
. Promote an intellectual forum in harnessing and nurturing skills and
talents, that encourages rational and thought-provoking (critical)
thinking and thoughts;
Cont'd: YANUDP's Mission

25. • Establish and foster an intellectually, development-
driven and enterprising organisation, that encourage
thought-provoking thinking & reasoning;
•Promote an environment of justice that encourage
youth participation and involvement regardless of
limitations in decision making both at the local, regional
and national level (s), respectively.
•To initiate, replicate and establish a Community
Cont'd: YANUDP's Mission
Statement

26. Education & learning
Caring & loving (Empathy);
Integrity;
 Self respect & morality (i.e. respect for one
another;
 Activism & volunteerism;
Dedication & determination
Entrepreneurship
Values to Uphold

27.  To create limitless public awareness campaign on youth
issues;
 Engage in strategic & beneficial partnerships with
stakeholders, youth organisations & private institutions;
 Train, develop and transform youth (people) and culture
into practical & result-based ingredients;
 Promote responsible youth development initiatives.
Strategic Goals

28. 28
Mission – Why we exist
Core values – What we believe in
Vision – What we want to be
Strategy – Our game plan
Business/Operational plans – What we need to do
Personal objectives – What I need to do
Quality
processes
People
(Internal/external
Satisfaction
Strategic outcomes
User needs
User
satisfaction
V. STRATEGIC CORPORATE PLAN PROCESS

29.  Development & implementation of a Work Plan;
Conduction of periodic functional gap analysis on
ongoing work execution assignments/ activities;
 Promoting active & responsible youth participation;
Empowering people & changing lives through
(I.C.E);
Monitoring & Evaluation.
What Do We Do To Achieve Our
Vision & Mission Statement

30. “A detailed programme implementation of
stated goals and activities designed purposely
with a set of definite and varied variables that
uniquely describes the way & manner an
activity is/to be managed and how resources
are to be properly and sustainably use in the
execution of desired objectives within a
What Is A Work Plan

31.  A designed road-map anchored on a result-oriented
activity that provides a comprehensive framework of how
intended programmes are to be implemented.
 A work plan looks at what must be done?, when must it be
done?, where will it be done?, how will it be done?, why
must it be done? And who will do it?
 Work plan comprises of the following components:(a)
Objectives/goals, (b) Strategies, (c) Activities, (d)
Resources, (e) Timelines, (f) KPIs and (g) Responsible
parties:
Cont'd: What is a work plan

32. Objectives/goals: specific result that a person or an org. aims to
achieve within a set timeline. Objectives are the goals, aims, or purposes that
organisations wish to achieve over varying periods of time Goals are broader
objectives, that are intangible & unquantifiable.
(b) Strategies: Refers to an action plan aimed at achieving long-term
objectives by using available resources.
(c) Activities: refers to proposed programmes/ projects
(d) Resources: verifiable means, inputs, equipments
(e) Timelines: period/timeframes
(f) KPIs: Measurable variables/ indicators
(g) Responsible parties: Accountability
Terms of Definitions

33. Development of Goals- Thru' MBO:
Mgmt By Objective.

34. 1. Goals are broadly stated aims 1.Objectives are
specific aims
2. Goals are qualitative in nature 2.Objectives are
quantitative in nature
3. Goals are long-term 3.Objectives are short
term
4. Goals cannot be measured in 4.Objectives can be
measured
TABLE-1: Difference between Goals and
Objectives
Goals
Objectives

35.  Specific
Measurable
Achievable
Realistic
Time Bound
Smart Principles of Objectives

36. Objectives form an important part of the plans of an organisation,
as they split the vision and mission into actions to be implemented.
The importance of objectives is as follows:
Defines the relationship of an organisation with its internal and
external
environment
Provides the basis for strategic decision-making
Helps in pursuing the vision and mission
Provides a yardstick for measuring performance of the
organisation
Serves as a motivating force to achieve the goals & ensure their
Importance of Objectives

37. o There must be active, vigorous, continuous, and
creative planning for organisations that want to stay
competitive and beneficial to their societies/
communities and people. YANUDP as an
organisation that looks forward to the future and tries
to stay alive and prosper in a challenging world
thought it wise to develop a work plan;
oTo guide and ensure a proper & effective activity
implementation & execution of stated goals &
objectives;
WHY DEVELOP WORK PLANS

38.  Focus the environment in which objectives must be
accomplished;
Determine the approach by which the goals &
objectives are to be accomplished;
Coordinate & consolidate different strategic goals &
objectives of an organisation earmark for
implementation;
Guidelines for activity implementation on mid-term
reviews & evaluation of results against set objectives;
Cont'd: WHY DEVELOP WORK
PLANS

39.  Presents a framework for improved coordination & control
of activities;
Allows for self-examination, identification, prioritisation &
exploitation of opportunities;
 Provides a cooperative, integrated & enthusiastic
approach to tackling problems and opportunities.
Cont'd: WHY DEVELOP WORK
PLANS

40. What is strategic planning about on
work plan?
1. WHERE ARE WE
NOW?
Current situation
2. WHERE DO WE
WANT TO BE?
Mission/vision
3. HOW DO WE GET
THERE?
Strategies/Actions
4. HOW DO WE KNOW WE
HAVE ARRIVED & HOW
DO WE STAY THERE?
Monitoring/evaluation/
Sustainability
Work Plan
Development

41.  Identify programme/activity implementation
 Design programme implementation of stated
objectives;
Develop impactful programmes
 Identify outcomes;
Identify beneficiary & required resources;
Assign responsibilities
“Development presupposes planning….. Planning
ensure due execution of predetermined goals”.
HOW TO DEVELOP & EXECUTE A
WORK PLAN

42. DEVELOPING RESULTS-
ORIENTED WORK PLANS
Output
Activity
Input
Outcome
Impact
Results Monitoring
(Evaluation)
Implementation Monitoring
(Means and Strategies)
ImplementationResults

43. Results-based Agenda
Result-based agenda focuses on performance, achievement of
predetermined goals, results and impacts.
Results-based Management of Work Plans.
YOUTH SOCIETY
Plans
Nat.
Result-based
agenda
YANUDP

44. Executing a Work Plan: The
Hierarchy of objectives and their
linkage to inputs
Vision
Mission
Strategic
Objectives
Key Outputs
Activities
Inputs (resources)
Working process Planning process

45. M&E System: Determines the success
or failure of interventions.
Inputs
Activities
Impact
Outcomes
Outputs
Programme
analysis/examination of
activities/goals to address any
form of deviations, challenges,
etc.
Better management &
accountability of resources.
Promotion of result-driven &
impactful activities.
Quality & relevance of stated
goals/ activities to the
community & people.
Participatory approaches in
improving the mechanics of
Informed persons
Promotion of decisional &
sharing of information across
Preparation
Implementatio
Challenges
G
S

46. 46
budgets
activity
objectives
now results
Managing for results or results agenda leads to a results chain
Inputs Process Outcomes/
Impacts
Outputs
Summary: Over decades, shift of focus in
organisations into more impactful and results-oriented
organisations.

47.  A Work Plan visualises the strategic course of
action and
programme implementation of predetermined
goals &
objectives of an organisation;
 Forecasts the environment in which objectives
Cont'd: Summary

48. Determines the approach by which the
goals and objectives are to be
accomplished;
Helps in developing leverage
strategies to mitigate means of coping
with realised problems;
Cont'd: Summary

49. No worries & let it not sound Greek
to you, but we can solemnly do it
together.
Thank You
LET'S DISCUSS.

50.  Conduct Clean up exercises
 Provide sensitisation/ education on environmental
protection, waste mgmt, drugs, cigarette smoking,
early school
drop-outs, youth delinquency problems, youth
prostitution, etc.
 Identification & training of Peer Health Educators-
Malaria,
Activities

51.  Undertake Advocacy campaigns in communities-
targeting the youths & children: on child rights, women
empowerment, community driven programmes, halting
traditional FGMs etc,.
 Entrepreneurship development & Microfinance
Schemes
 Organisation of sporting events, such as Football,
Volley Ball, Beach Soccer, Basket Ball, wrestling
competitions;
Cont'd: Activities