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How to write effective meeting minutes

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How to write effective meeting minutes

  1. 1. How to Write Effective Meeting Minutes.<br />
  2. 2. Purpose of Minutes<br />The basic purpose of meeting minutes is to provide a historical account of official business conducted during a meeting and supporting the group as it carries out its responsibilities. <br /><ul><li>Our job at A-Team Athlete’s is to be prepared as possible to serve our clients with the most accurate information we can.
  3. 3. If we stay organized and collaborate on a daily basis we can achieve our goals.</li></li></ul><li>Step 1:<br />Make sure that all of the essential elements are noted, such as type of meeting, name of the organization, date and time, name of the chair or facilitator, main topics and the time of adjournment.<br /><ul><li>The date and topic become very important to know who said what and when it was said.
  4. 4. If we have an athlete that needs help with a certain topic we can go back to the specific notes and figure out the problem. </li></li></ul><li>Step 2: <br />Prepare an outline based on the agenda ahead of time, and leave plenty of white space for notes. <br /><ul><li>The more room you leave for notes, the more likely you are to add new and important information into the topic at hand.
  5. 5. Here at A-Team Athlete’s we aim at coming up with new and innovative ways to get the help you need. </li></li></ul><li>Step 3:<br />Prepare a list of expected attendees and check off the names as people enter the room.<br /><ul><li>It is important to know who said what. If we keep track of this it will help us find the source of that information.
  6. 6. At A-Team Athlete’s we succeed on our employees and without their pertinent information we would not have the competitive advantage we have today. </li></li></ul><li>Step 4: <br />Don't make the mistake of recording every single comment, but concentrate on getting the gist of the discussion and taking enough notes to summarize it later. <br /><ul><li>The more information you have, the less likely the important information will stick out.
  7. 7. Meeting minutes at A-Team Athlete’s is to guide us through the important information, not hassle with the unnecessary.</li></li></ul><li>Step 5: <br />Use whatever device is comfortable for you, a notepad, a laptop computer, a tape recorder, a steno pad, shorthand. <br /><ul><li>Whatever makes you as an employee feel better using should be used.
  8. 8. If an A-Team employee is not pleased with the technology they are using then they will not work as efficiently or effectively.</li></li></ul><li>Step 6:<br />Be prepared! Study the issues to be discussed and ask a lot of questions ahead of time.<br /><ul><li>The more you study the information, the more likely you are to retain the information.
  9. 9. An A-Team employee should be aware of certain topics and be ready to discuss them whenever possible.</li></li></ul><li>Step 7: <br />Don't wait too long to type up the minutes, and be sure to have them approved by the chair or facilitator before distributing them to the attendees. <br /><ul><li>Approval is of key importance. If we type something up without approval then that could lead to errors.
  10. 10. We at A-Team Athlete’s look highly upon our writing and grammatical achievements. That is why it is important to get approval before finalizing.</li></li></ul><li>Step 8:<br />Don't be intimidated, you may be called upon many times to write meeting minutes, and the ability to produce concise, coherent minutes is widely admired and valued. <br /><ul><li>You as an associate at A-Team Athlete’s should be happy to be called on to show your skills as a professional writer.
  11. 11. These meetings help you learn how to take notes and also allows you to know that you are allowed to ask for help when needed. You are not alone here at A-Team Athlete’s. There are many people that would be more than happy to help. </li></li></ul><li>A-Team Athlete's Minutes<br />
  12. 12. References<br /><ul><li> http://skorcareer.com.my/blog/how-to-write-a-sample-of-minutes-of-meeting-effectively/2008/04/16/
  13. 13. http://humanresources.about.com/od/meetingmanagement/a/meetings_work_3.htm</li>
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