1 + 2 week.pptx

PROJECT PLANNING &
MANAGEMENT
CE 407, CH = 2
PREPARED BY
ENGR. ZIA UR RAHMAN
9/24/2017
Engr. Zia ur Rahman. CED, UET, Bannu
campus
1

LECTURE-01
Introduction to Project
Management
9/24/2017
campus
2

PROJECT
• PMI(Project Management Institute) defines a
project as
• A temporary endeavor undertaken to
produce a unique product/result
• The project is done only once (not
repetitive).
• It is a problem scheduled for solution.
• A set of interrelated jobs whose
accomplishment leads towards completion
of the project.
9/24/2017
campus
3

EXAMPLES OF PROJECTS
A project may be small or large in scope.
(1) Organizing a marriage party or birthday party
is a project on personnel level.
(2) Up gradation or Construction of Mosque in
your colony, is a project on local level.
(3) Launching of a new product like latest model
of Toyota corolla is a project on organizational
level.
9/24/2017
campus
4

(4) Launching of a new satellite is a
project on national level.
(5) Elimination of poverty and diseases
and spreading of education and
knowledge in the third world countries
is a project on global scale.
9/24/2017
campus
5
EXAMPLES OF PROJECTS

FEATURES OF A PROJECT
1) Well defined job collection
2) Inter-related jobs through precedence.
3) Require resources and lapse time for its execution.
4) Defined scope, time and budget.
5) Non-Repetitive and one time effort
6) Co-ordination among groups, individuals and
organizations.
EXAMPLE selling of an item is a routine task instead
manufacturing and launching of a new product is a
project.
9/24/2017
campus
6

DIFFERENCE BETWEEN PROJECTS AND
OPERATIONS
PROJECTS
1) Temporary and unique
2) The purpose is to
attain its objectives
and then ends up
3) Concludes after the
objectives have been
achieved
OPERATIONS
1) Ongoing and repetitive
2) The purpose is to
sustain the business
3) Adopts new set of
objectives and
continuous.
9/24/2017
campus
7

PROJECT MANAGEMENT
The successful completion of the project work
involves the organized utilization of four Ms.
1. Money
2. Manpower
3. Machinery
4. Materials
Time is also a resource that is out of the control of
the project manager but he must be able to
manage it to meet deadlines and constraints.
9/24/2017
campus
8

PROJECT MANAGEMENT
• The application of knowledge, skills, tools and
techniques in order to fulfill project
requirements.
• Project requirements include
1. Within Time
2. Within Budget
3. Best results concerning the quality of product
9/24/2017
campus
9
Quality
Cost Tim

PROJECT MANAGEMNT PROCESS
• Accomplished through the application and
integration of a systematic process including
9/24/2017
campus
10
Initiation Planning Executing
Monitoring
and
controlling
Closing

9/24/2017
campus
11

ROLE AND RESPONSIBILITIES OF
PROJECT MANAGER
• The job of a project manager includes three
broad areas.
1. Assuming responsibility for the project as a
whole.
2. Employing relevant project management
processes
3. Leading the team
9/24/2017
campus
12

The project manager must have the following skills
1. Leadership 7. Political and cultural
awareness
2. Team building 8. Negotiation
3. Motivation 9. Trust building
4. Communication 10. Conflict dealing
5. Influencing 11. Coaching
6. Decision making
9/24/2017
campus
13
ROLE AND RESPONSIBILITIES OF
PROJECT MANAGER

PROBLEMS IN THE EXECUTION OF
PROJECT
1) Keeping different parties on the same page.
2) Poorly defining the goals and objectives.
3) Unrealistic deadlines.
4) Finding the right project management
software.
5) Scope creep is insidious and creepy.
6) Insufficient skills of the team members.
9/24/2017
campus
14

PROBLEMS IN EXECUTION OF PROJECT
7) Miscommunication cause conflicts.
8) Risk management.
9) Challenges of teamwork.
10) Lack of accountability.
Managing project is not less than running a
small city
9/24/2017
campus
15

PROJECT PLANNING
• Planning is the process of stating objectives
and determining the most effective activities
to achieve those objectives.
• Although the Project manager initiates the
plan but every team member must be a part
of the planning process
• Project manager coordinates the planning
activities into overall master plan of the
project
9/24/2017
campus
16

• A planner must have the following qualities
1. Flexible
2. Creative
3. Responsive
4. Communicative
5. Analytic
9/24/2017
campus
17
PROJECT PLANNING

• Planning process means to device and
maintain a workable scheme to accomplish
the business need that the project was
undertaken to address
• Core processes are
1) Scope planning 2) Scope definition
3) Activity definition and sequencing
4) Estimating duration of activities
9/24/2017
campus
18
PROJECT PLANNING

5) Schedule development
6) Resource planning
7) Cost estimating
8) Cost budgeting
9) Project plan development
It also include some supporting processes like
1) Quality planning
9/24/2017
campus
19
PROJECT PLANNING

2) Organizational planning
3) Staff acquisition
4) Communication planning
5) Risk identification and quantification
6) Contingent planning
7) Procurement planning
8) Contract administration
9/24/2017
campus
20
PROJECT PLANNING

PROJECT PLAN
• A formal, approved document used to guide
both project execution and project controlling
is known as project plan,
• The purpose of project planning is the
• Identification of activities in the project
beforehand
• Establishing workable procedures.
9/24/2017
campus
21

ELEMENTS OF PROJECT PLAN
1. Project summary
It is for the high level officials normally include aims
and objectives with constraints.
2. Specifications
Describes the characteristics and performance goals
of the end product.
3. Work statement
Tells the contractor what is desirable to be done by
him.
9/24/2017
campus
22

4. Work breakdown structure with resources
assigned to each activity and dates fixed.
5. Procedure guide
Rules and practices to be observed during the
project
6. Budget and cost control system
System for status update of the cost, schedule
and performance.
9/24/2017
campus
23

7. Activity network diagram
8. Material and equipment forecast
9. Cross impact matrix
Indicates which organizational units and key
personnel are involved in the project.
10. Organizational plan
indicates major breakdown of responsibilities
being assigned to the specific person.
9/24/2017
campus
24

11. Management plan
Indicates how the management will monitor the project.
12. Project plan personnel
Includes the labor requirements and establishing the
number and qualifications.
13. Reporting and review procedures
Includes the assessment of the reports, meetings,
presentations and project documents to determine those
contributing to the overall performance of the project.
9/24/2017
campus
25

OTHER ELEMENTS OF THE PROJECT
PLAN
• Financial
• Contingency
• Facilities requirement
• Quality assurance
• Security
• Testing
• Production
• Training
9/24/2017
campus
26

CONSTRUCTION PROJECT
• It involves 3 different parties. They are called
interest groups as their interests are specific
to them but proceed with the same mission,
goals and objectives.
1) CLIENT/SPONSOR
He is the owner/sponsor of the project and
interested in achieving best quality for his
investments
9/24/2017
campus
27

2) Contractor
• He is responsible for execution of
project on the site and safety of
workers.
• He is interested mostly in bidding low
to win but high enough to secure profit
on the investment.
9/24/2017
campus
28

3) Engineer/consultant
• He is the representative and appointed
official of the client to safeguard his
interests.
• He works to ensure that the work is in
accordance with the drawings and
specifications.
9/24/2017
campus
29

LECTURE-2
PROJECT LIFE CYCLE
AND
FUNDING AGENCIES
9/24/2017
campus
30

PROJECT LIFE CYCLE
2) Preliminary engineering and design
3) Detailed engineering and design
4) Procurement
5) Construction
6) Finishing/Auditing
7) Utilization/ maintenance
9/24/2017
campus
31

Concept and Feasibility studies
• Forecast future demand
• Location
• Availability of resources and accebility
• Political and institutional factors
• Sociological, economical and environmental
impact on the community
• Prepared on standard PC-I and PC-II form.
9/24/2017
campus
32

Preliminary Engineering & Design
• Architectural concepts
• Evaluation of technological process
alternatives
• Economic alternatives
• Size and capacity of facility
• Reviews by regulatory bodies for compliance
• Public hearing
• Funding procedures
9/24/2017
campus
33

Detailed Engineering & Design
• Site investigation
• Foundation design
• Design of architectural components
• Design of structural components
• Electrical and mechanical design
• Preparation of specifications and drawings
• Preparation of contract documents
9/24/2017
campus
34

Procurement
• It is to arrange materials, equipment and
services needed for the construction phase.
• Achieved through several contracts such as
Lump sum contract
Cost plus contract
Negotiated contract
9/24/2017
campus
35

Construction
• All the resources are streamlined to
complete the work
• Within schedule
• Within budget
• According to specified standard of quality
and performance
• PC-III proforma is filled and submitted to
the planning commission
9/24/2017
campus
36

Finishing/Auditing
• Testing of components for quality
assurance
• Handing over the facility to the owner
• Reviewing the over all project
• Understanding the mistakes and its
reasons
• PC-IV is used for this purpose
9/24/2017
campus
37

Utilization and Maintenance
• The facility is maintained on regular basis
• The funds are provided for this purpose
on annual basis.
• PC-V is filled and submitted to the
planning commission for 5 years after the
termination of the project.
9/24/2017
campus
38

DESIGN TEAM
Architect
Civil engineer
Electrical and mechanical engineer
Environmental specialist
Geologist
Economists
9/24/2017
campus
39

CONSTRUCTION TEAM
General Contractor
Land surveyor
Form work carpenter
Steel Fabricator
Masons
Machine Operators
Specialist sub contractors
Suppliers
9/24/2017
campus
40

RESPONSIBILITIES OF ENGINEER
• To prepare the contract documents
• Visit the site frequently and familiarize himself
with the progress and quality of the work
• To assess and report whether the work is
consistent with the contract or not
• Advice the owner on what to do
• Review the claims put up by the contractor
and accordingly approve the amount
9/24/2017
campus
41

When is the PC-II required?
When the cost of the project in a sector
exceeds 300 million PKRS. Then it
requires a proper feasibility study
before the preparation of PC-I. In this
case PC-II is prepared and both
submitted to the planning commission.
9/24/2017
campus
42

FUNDING FOR PROJECT
Serial
No
Name of the authority Abbreviation Sanction
Power (Rs)
1 Departmental development
working party
DDWP 40 million
2 Central departmental
development working party
CDWP 500 million
3 Provincial departmental
development working party
PDWP 500 million
4 Executive committee of
national economic council
ECNEC More than
500 million
9/24/2017
campus
43

• CDWP & ENEC will have to be sanctioned by
Federal P&D division.
• PDWP depends upon the sanctioning of
provincial P & D division.
• DDWP looks forward to the concerned
ministry.
• PSDP (Public Sector Development Program)
when issue approval then another project
can not be included before the end of fiscal
year.
9/24/2017
campus
44

Thank you
9/24/2017
campus
45

1 + 2 week.pptx

Recommended

Recommended

More Related Content

Similar to 1 + 2 week.pptx

Similar to 1 + 2 week.pptx (20)

Recently uploaded

Recently uploaded (20)

1 + 2 week.pptx