This document discusses catalogs and content within SAP Ariba solutions. It provides an overview of today's catalog technology and services including global catalog enablement services and Spot Buy. It also discusses catalog innovations such as cross-catalog search, content management systems, and direct materials. Finally, it demonstrates how guided buying, spot buy catalogs, and checkouts can work for procuring items.

1. PUBLIC
SAP Ariba Live 2017
Catalogs and Content with
SAP Ariba Solutions
Today and Tomorrow

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Speakers
Victoria Parra
Head of Network Content
Enablement
SAP Ariba (SAP)
victoria.parra@sap.com
Tarun Jain
Senior Director,
SAP Ariba Catalogs
SAP Ariba (SAP)
t.jain@sap.com
Sarka Fischerova
Sr. Manager, EMEA
Catalog Enablement
SAP Ariba (SAP)
sarka.fischerova@sap.com
Tony Alvarez
VP GM, SAP Ariba
Spot Buy
SAP Ariba (SAP)
t.alvarez@sap.com

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Today’s Catalog Technology and Services
 Global Catalog Enablement Services
 Spot Buy
Catalog Innovations
Agenda

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Defining Catalogs and Content
Catalog
[kat-l-awg, -og]
noun 1. A list or record, as of items for sale, systematically
arranged and often including descriptive material
Content
[kon-tent]
noun 1. A predefined item
Description
Part Number
Price
Images
Classifications
Unit of Measure
Product Reviews
Supplier Ratings
Other Attributes
Future:

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Today’s catalog and content technology and services
File (CIF, cXML,
BMECat) created
and maintained
by the supplier
Content
controlled and
maintained by
the supplier on
its interactive
e-commerce
Web site
On-demand
catalog
of curated supply
including 10
million listings
PunchOut
catalogs
Spot buy
Static
catalogs
Content from
another system,
typically the
buyer’s ERP
system
Inventory
catalogs
Dynamic*
catalogs
File created by
supplier with
real-time update
of price and
availability

6. Global Catalog Enablement Services

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Catalog enablement and project phases
Initiation and strategy Continuous onboardingPilot waveDesign and build
 Ongoing wave approach
 Training suppliers
 Supporting the catalog upload via
Ariba Network
 Troubleshooting
 Rollout of new geographical regions,
knowledge transfer to other regions’
catalog teams
 Catalog enablement for pilot
wave suppliers
 Training suppliers
 Supporting the catalog upload via
Ariba Network
 Troubleshooting
 Conduct catalog requirements
gathering
 Create CIF catalog template
 Create catalog education materials
for suppliers
 Build communication and escalation
plan
 Assure internal alignment with
deployment and supplier
enablement team
 Catalog enablement kickoff
 Clarification of project goals and
catalog strategy
 Project plan
 Flight plan (catalog waves
planning)
Project deployment phase Ongoing catalog enablement
Ongoing status reporting

8. Spot Buy

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Employee-initiated purchase – traditional approach
Purchase risk
Purchase $ amount HighLow
High
Buy desk
Tactical
sourcing for
high-value
goods
Traditional tail
management
P-card
T&E expense
Corporate cards
One-time vendors
PunchOut
catalogs
Unmanaged
CIF catalogs
Savings risk
I’ll just buy these
monitors and charge
them in…
Operational risk
This helmet is probably
just as good…
SKU-managed
CIF/PunchOut
Blind
spot
Blind
spot

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Employee-initiated purchase – SAP approach
Purchase risk
Purchase $ amount HighLow
High
Tactical
sourcing for
high value
goods
SKU managed
CIF/PunchOut
Spot buy content
Set the guardrails
and leverage end-
user expertise
 Employee-initiated
spend is great when
paired with trusted
buying options
 Build your own
marketplace with
trusted supply
 Configure thresholds
and approvals based
on cost, category, and
vendor
 Procurement
guardrails + trusted
supply = reduced
procurement burden
and better experience
for end users
Procurement sourced Consumer simple
ERP-integrated invoice
and pay
Vetted supply and
marketplaces

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EASY to buy goods from TRUSTED
supply with built in CONTROL
EASY to find and buy what you need fast from over 11 million items
TRUSTED source of pre-enabled supply with over 130 vetted suppliers
Delivery
Quality
Price
CONTROL because you customize to meet your policies and procedures
Spot buy capability
Your custom B2B marketplace
Spot buy
capability
Visibility and Control
Search Select Checkout Receive
User access Approved commodities Price thresholds
Basic
Office supplies $ 1,000
Electrical and test $ 1,500
Power
Technology and accessories $ 2,500
MRO and facilities $ 5,000

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SAP Ariba Spot Buy in Europe with Mercateo
SAP Ariba
Procurement
SAP ERP
Other ERP
• Easy onboarding of
additional suppliers
• Invoice and Payment
solution
• Single creditor
Spot Buy Supplier
Ecosystem - Europe
• 50M+ items
• 14 countries
• 5-10 new suppliers
every month
Spot buy
capability
Visibility and Control

13. Catalog Innovations

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Latest catalog innovations
 Cross-catalog search
 Content management system
 Direct materials

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Configurable items
 Use case: configurable items or
rich description items
 Example: configurable servers or
molecular compounds
 Cross-catalog item, derived from
master catalog and buyer
mapping file
 Product-level PunchOut item
 User going to supplier site for
configuration and adding to cart
Dynamic prices
 Use case: item prices that
change often or price based on
customer, user profile, or
shipping location
 Example: electronic items
 Cross-catalog item, derived from
master catalog and buyer
mapping file
 Supplier supporting real-time
price API
 SAP Ariba solution calling
supplier API for price during
search and adding to cart
Static prices
 Use case: item prices that don’t
change often or are the same
across a region
 Example: furniture items
 Cross-catalog item, derived from
master catalog and buying
mapping file
 Supplier providing buyer-specific
prices in mapping file
 SAP Ariba solution generating
buyer-specific catalogs and
loading automatically
Dynamic catalogs in SAP Ariba solutions | Solution offerings

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Cross-catalog | Search results
Product-level PunchOut item
Cross-catalog item with indicative price
Cross-catalog item without indicative price
Cross-catalog item with static
prices

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Comprehensive solution for content management and quality control
Extensive functionality around
 Complex catalog validation (such as comparing against master data)
 Data enrichment (such as updating material number)
 Catalog cleansing (such as removing unwanted catalog rows)
 Content quality control
Market first interface for
 Rule creation
 Display of errors
Built for Internet scale (millions of catalog items)
Content management platform

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View MRO items and buy in SAP Ariba solutions
 SAP material master with purchasing info records and stock at hand
 Tool extracts MRO items along with stock at hand for each plant
 Content formatted in SAP Ariba CIF format and automatically loaded to catalogs in SAP Ariba solutions (batch)
 Content published; items with stock at hand shown on search to end user
 Creation of requisition and stock-room issues items
 Real-time inventory check with reservation*
Update MRO items in ERP
 Update SAP purchasing info records and outline agreements with latest price and details
 Supplier uploading of catalogs on SAP Ariba solution
 Catalogs enriched and mapped to material master using content management
 Enriched items extracted from SAP Ariba solution using Web service
 Update of SAP purchase info records and outline agreements
 Plant maintenance and direct material runs on latest catalog information
 Automated update to SAP solution*
MRO catalogs
* Upcoming

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How does it work?
Guided buying search
for “cable cutter”
Didn’t find what you need in
company catalog so go to
spot buy catalog
Filter results by price,
minimum amount, …
Enhance with
accounting details
Checkout with workflow
Cable cutter

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Demo – admin, restrictions…