The most important aspects of writing clearly
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The most important aspects of writing clearly
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The most important aspects of writing clearly
- 1. ESCUELA POLITÉCNICA DEL EJÉRCITO MODALIDAD DE EDUCACIÓN A DISTANCIA Centro de Apoyo Nº 75 Quevedo LICENCIATURA EN LINGÜÍSTICA APLICADA AL IDIOMA INGLÉS ALUMNA: SARA ABIGAIL SALAZAR LOOR ASIGNATURA: WRITING I TUTOR: MSC. Carlos Augusto Rubio Mera 2013 – 2014
- 3. 2. FOCUS ON THE READE R What? My essential message Who? Persons concerned When? Days, hours, timelines, deadlines Where? Places How? Circumstances, explanations Why? Causes and/or objective How much? Calculable & ‘7 Questions’ Approach. 1. THINK BEFOR E YOU WRITE • Involve them by addressing them directly • Imagine which questions they might ask, and make sure the document answers them. • Interest them. Give them only the information they actually need. Be direct & interesting!
- 4. 5. Make sense • Make a clear, concise conclusion • Includes a summary • Follow logic and reasoning. • Use informative headings and sub-headings • Use icons, graphs, or tables instead of text 3. Get your docume nt into shape 4. KEEP IT SHORT & SIMPLE 1 document = 15 pages at the most 1 sentence = 20 words on average Simple words: As, some, most, under,etc Avoid ambiguity Use positive form = KISS Name the agents of each action Put the actions in the order in which they occur. Don’t bury important information in the middle of the sentence. Try to give your sentences strong endings
- 5. 6. Cut out excess nouns — verb forms are livelier Example: • by the destruction ofby destroyin • carry out an evaluation of evaluate 7. Be concrete, n ot abstract • Concrete messages are clear • abstract language can be vague and off- putting. Use concrete words Use verbs in the active voice Example: (‘the car hit a tree’) correct (‘a tree was hit by the car’) wrong 8. Prefer active verbs to passive
- 6. 10. Revise and check 9. Beware of false friends jargon and abbreviations Avoid false friends False friends (or faux amis) are pairs of words in two languages that look similar, but differ in meaning. Avoid or explain jargon Jargon is vocabulary used by any group of insiders or specialists to communicate with each other, and is acceptable in • Use spelling and grammar checkers • Re-read the document critically • Ask colleagues to comment, •Listen suggestions carefully.