This PowerPoint presentation on workplace email etiquette covers the do's and don'ts of professional email communication. It provides practical tips and examples to help employees avoid common mistakes and communicate effectively with colleagues, clients, and other stakeholders

1. Work Place
Email
Etiquette
Full post:
https://buddinggeek.com/workplace-email-etiquette/
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2. 1. Use a clear and descriptive subject line
Identify the core objective of your message
Once the objective is identified, draft a subject line of not more than
10 words
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3. 2. Address
the recipient
by their
proper title
and last name
shows respect and professionalism
towards the recipients
also helps to establish an accurate
identification of the recipient
Mr — Can be used to address all adult
men
Ms — Can be used for all women
Mrs — for married, divorced, or
widowed women
Dr — for a doctor, whether they have
a medical or doctorate degree
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4. 3. Use a professional
greeting and sign-off
 It is a way to begin and end your email
in a polite and respectful manner
 sets the tone for the entire email and
reflects how professional you are!
 Examples of phrases you can use as
professional email greetings:
Dear, Hi / Hello, Sir, Mam, Good morning
/ afternoon / evening
 Examples of phrases you can use as
professional email signoffs:
Best Regards, Warm Regards, Thank You,
Sincerely
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5. 4. Avoid using all caps or
excessive exclamation points
using ALL CAPS is considered
poor email etiquette
perceived as equivalent to
shouting, aggression or ranting
using too many exclamation
marks can make the email
sender seem overexcited,
informal, or even insincere
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6. 5. Keep emails concise and to the point
 It helps to ensure that the message is clear, efficient, and respectful of the recipient’s time
1
1. Start with a
clear subject
line
2
2. Get straight
to the point
3
3. Use bullet
points or
numbered lists
4
4. Be specific
and avoid
ambiguity
5
5. Edit for
conciseness
6
6. Stick to a
word count
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7. 6. Use proper grammar,
spelling, and punctuation
Good writing skills also demonstrate
that you are professional, competent,
and take your job seriously
try taking help of various online tools
like Grammarly and Microsoft Editor
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8. 7. Avoid sending
emails at odd hours
Odd hours, i.e., Beyond the office
hours
They are professional because:
A. They are outright intrusive
B. Lack of respect for personal time
of the recipient
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9. 8. Always use a
professional tone
avoid using words or a tone that is too
casual for workplace emails
It comes across as unprofessional and
may even harm your reputation
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10. 9. Respond
promptly to
emails
Shows respect that you respect the
sender’s time and value their
communication.
Builds trust - When your colleagues
acknowledge that you respond promptly
to their emails, they are more likely to rely
on you in the future and count on you to
handle important work-related projects
and tasks
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11. 10. Attach all
necessary files or
documents before
sending the email
saves everyone’s time and
increases efficiency
recipients do not have to request
additional information or
clarification
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12. Thank You
This PPT is a part of the blog post at
https://buddinggeek.com/workplace-email-etiquette/
© buddinggeek.com