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Gs qual campus- School ERP
- 1. School, College, Institute Campus management software EERP– Enterprise Education Resource Planning
- 2. Lets start with some quickfacts
- 3. Currently our educational ERP is used by 360+ educational setups (India & Overseas) serving around half a million+ students, principals, faculty and other staff members
- 4. Lets look at it from some one else’s point of view
- 5. Rev. Dr. Benny Kallikatt (M.A. B. Ed., Ph. D.), Catholic Diocese Of Aurangabad - VICAR - GENERAL& CHANCELLOR, - FINANCIALADMINISTRATOR & ESTATE MANAGER - CONSULTOR - MEMBER OFDIOCESAN FINANCE COMMITTEE - DIOCESAN PRIEST - VICE PRESIDENT & SECRETARYOF THE instituteS RUN BYTHE DIOCESAN TRUST - DIOCESAN DIRECTORSOFSOCIAL COMMUNICATION Dr. Benny is very respectable authority from Bishop’s House. Our educational ERPSoftware is used by severalconvent institutes administered under him like St. Joseph’s, St. Francis, St. Augustine, Little Flower, St.George
- 6. Letter of appreciation from the Advanced Generations institutes Saudi Arabia http://ags.edu.sa
- 7. …and many others from our 360+clients Including • MET group of institutes,Mumbai • MGM group, Aurangabad • Sainath Education Society, Mumbai • BBSPM, Mumbai • HKE Society, Gulbarga • Maulana Azad Trust, Aurangabad • Bugshan Group, Saudi Arabia • Dammam University, Saudi Arabia
- 8. Lets get into detail
- 9. Considering the potential of our ERP solution for the Education industry we have merged the solutions for institutes and colleges under one identity the ‘QualCampus’
- 10. What is QualCampus and what potential are we talking about? Entire University College institute Chain of institutes Chain of colleges Multi institute campus
- 11. Integrate data across your Campus &Departments
- 12. It Has got…. Caliber …to automate tasks and saveyour time and efforts Accountability ..of the activities as it brings transparency in the system Measurability …ofmetrics in different departments for your analysis Portability …being on cloud it can run onany operating system or any device Utility …asit connects all the departments and ease the management Scalability …itcan work with institutes with any number of student capacity
- 13. NGOs Competiti on/ Scholar ships Bodies Corporate CSRs Education Board Higher Education Institutes Student Exchange Programs Ministry of HRD Municipal Authorities Govt. Policy Makers Alumni NAAC, AICTE, NBAand others Guests/ Experts Vendors Students Your Institute Parents Teachers Visitors Principal Trustees/ Board Non Teaching Staff Primary Stakeholders Secondary Stakeholders Tertiary Stakeholders Secondary Stakeholders Tertiary Stakeholders The Ecosystem
- 14. Inter-link all the departments Equip key stake holders with right tools Automate tasks & utilize data to make decisions
- 17. Let’s see who gets what…
- 18. Centralized information of all the institutes – running under one society/ Trust Quick SMS and Email facility Can send chat messages to online users Timely This will ease decision making process Remove the need of collecting data from different departments and institutes campuses Timely Summary Information about the Fee,Attendance, Exams, etc. The Management CentralizedData Practice the data driven approach, Make informed decisions Access data anytime from our cloud servers. 24x7 Useful statistics related Academic Year wise Admissions Fees collection
- 19. • Save cost on inventory (Stationary, Sports Goodsetc.) • Create a Tech Savvy Image of yourinstitute • Increase the speed of operations • Make data driven decisions (….Not by your gutfeelings) • Follow International Standards andpractices • Utilize resources to theoptimum • Inter-link all the departments • Enforce discipline &transparency Key Takeaway for the Management
- 20. Admin Dashboard Manage Access Rights and Users SMS and Email Useful statistics related Academic Year wise Admissions Fees collection Student and Employee’s attendance chart Daily fees collection etc. Can check activity reports of different users. Can allow and restrict a user from anyaction Easy decisions, quicker turn around, Save time Control over activities Timely Summary Information about the Fee,Attendance, Exams, etc. Customization Can add new fields on forms No dependency on Tech or ITteam Quick SMS and Email facility can send chat messages to online users Timely The Admin/ Principal
- 21. • Save time.. lots of time (Let the software do the work) • Reports are generated by the click of a mouse (Save efforts) • Keep a track of stuffhappening around • Boost productivity &efficiency • Eliminate errors • Maintain Academic & Financial records centrally Key Takeaway for the Admin
- 22. Lesson Planner Class Wise Attendance (integrate biometrics) Notices Plan for the upcoming lessons in differentclasses and for different subjects check student’s attendance Receive institute notices online save time and efforts No manual attendance system needed anymore No Paper Notice circulation Student Performance Create student’s mark sheet Save Time Android App Feedback from Parents/ Teachers Interaction made easy Teachers
- 23. • Save time (Let the software do thework) • Grow on the learning curve oftechnology usage in education • Reports are generated by the click of a mouse (Save efforts) • Keep a track of student activities • Stay in touch with parents and themanagement • Eliminate errors • Send notifications via SMS and emails Key Takeaway for the Teachers
- 24. Fees Collection Student Bank Account Library Save time and efforts Transparency in transaction with parents and students Bring discipline, encourage students to read, keep track of books andmanage inventory, identify sincere students & regular visitors Accountant Data export facility to Tally Non Teaching Staff User Friendly with fees collection forms and settings Can manage student in institute bank account – Deposit and Withdrawal Lets you perform library management Tasks Financial Accounting Package
- 25. • Get rid of the paper and pen method of getting the stuff done • Accountants can integrate with Tally (They know how easy this can get) • Librarian can forget their entry register, computer does all the work (quickly) • Help students develop a healthy readinghabit • Maintain transparency across the different functions • Help management in optimum utilization ofresources Key Takeaway for the Non Teaching Staff
- 26. Notifications Knowledge Base Access Will receive various Notifications Help in studies. Learning beyond the books Upcoming Events - Exams - New Assignments - Performance - Fees Balance etc. Digital Library will help in studies by providing various syllabus related presentation, videos and important material for students Students
- 27. • View Home works, reports, assignments, activities etc. • Stay up to date by receiving notifications from Teachers, admins etc. • Grow on the learning curve of tech supported education system Key Takeaway for the Students
- 28. Child’s Performance Child’s Fees status Pocket Money Account Status Check student’s performance on his log Check the fees balance and paid amount for his child/children respectively Transaction Details Convenient as it saves time andefforts No dependency on Accountant and Cashier Track student’s different withdrawals with date, amount and reason of withdrawal Child Health Prescription Letters Check for Medical Check up details organized by institute, and what Doctor have suggested to the child Notifications GPS Android App Alerts and notifications from institute Upcoming Events - Exams - New Assignments - Performance - Fees Balance etc. Track the institute bus Location and speed of the bus canbe checked online. Fee & Attendance Interactive app Par ent s
- 29. • Monitor progress of their childeffortlessly • Keep a track of fees and otherexpenses • Stay up todate with notifications and alerts • Be the active stakeholder in their child’seducation system • Help in building institute reputation Key Takeaway for the Parents
- 30. You get increased automation. You get reduced number of steps You get transparency in your system
- 31. How QualCampus can help at every stage? Strategic (Long Term) Tactical (Annual) Operational (Quarterly) • Daily Tasks • Invoices and Receipts • Accounts • Exams etc. • Class Management • Time Table • Syllabus • Homework • Activities etc. • Fees • Transport • Attendance • Visitors • Events etc. • Exams • Fees • Annual Plan • Budget • New Admissions • Results • Student Promotions • Employee Appraisals • Picnic Plans • Contract Renewals • Audit • Teaching Plan • Vision • Mission • Reputation • Values • Brand Equity • Status • Positioning • Profit Center • Growth • Strategic Planning • Awards • Recognitions
- 33. Module Features • Basic Settings • Language • User Access Controls • Managing Users • ManagingAcademic and Financial year • Employee’s Data • Customization • Various Reports • Manage institute’s hierarchy - Society – institutes – Sections – Departments– • institute Directory • Send SMS and Email to directory’s contact list • institute related reports • Online/offline enquiry data - media wise • Reports of enquiry received • Send SMS and Emails for Admission reminder to VALID enquiries • Set enquiry priorities – VALID, INVALID and VALID FORNEXT YEAR Admin Institute Info Admission Enquiry
- 34. Module Features • Student Admission • Parents’ Data • NRI Student’s Data • Admission Cancellation • Report – ID Cards, Cast Category wise student details, contact and birthdays • Applications – Admission Slip, No DuesApplications • Certificates –Bonafide, Character, Nirgam Utara (Before and After), Leaving Certificate, etc. • Class and Divisions • Class and Subject TeachersAllocation • Division and Roll No. assignments to Students • Class De-Allocation • Promotion to next class • Lesson Planner • Question Paper Generator • Reports • Student Group settings • Class and Group Wise Structure • Quick receipt and SMS after each receipt to parent of balanceamount • Outstanding andother reports Student Info Class Info Fees
- 35. Module Features • Online homework assignments • Cancellation or rescheduling submissions • Reassignment of homework to setof students • Reports • Auto generation of time table with basic constraints • institute time-table report • Class and teacher wise time table reports • Online Notices for General Announcement, Loss and Found, Events, and Meetings • SMS notifications for Meetings Homework Time Table Notices
- 36. Module Features • Biometric Attendance integration • Attendance register maintenance • Reports • Send SMS facility to group of studentsand employees for Holidays • Can create template messages and send as and when required • Quick SMS facility on each individual form • Total fees collection SMS for a specific date to management concern • Bus Transportation management • Bus, Driver and Service Provider Data • Stop and Route wise fees collection • Fuel log book • Driver ID Card • Reports Attendance SMS Transport
- 37. Module Features • Hostel Building, Room type wise rooms &billing • Room for guests • Student Allocation and Fees Collection • Student Behaviour • Warden and their ID Cards • Reports • Academic Events • Programs and Competitions • Invitation Cards • Reminder to Guests • Results, SMSand Email integration • Event Budgeting • Customer Relationship Management • External Agencies’ data who drive admissions • Agency wise admission record • Company or agent’s contact data • Agent’s fees Hostel Events CRM
- 38. Module Features • Maintain institute’s security and visitors • Visitor ID cards • Permissions for visitors • Visitor and Vehicle logs • Reports • Manages institute’s inwards andoutwards • Couriers • SMS and email integration • Student bank System • Deposit and Withdrawal (with slips) • Maintains Withdrawal reasons • Passbook and various other reports Visitors Front Office Pocket Money
- 39. Module Features • Manages activity other than curriculum • Student’s allocation in activity and its fees • Student’s attendance and performance in the selected activity • Reports • Students Medical check-up details • Prescription letters and updates to parent • Expenditure details • Reports • institute Inventory • Financial Year wise auto inventory update • Purchase • Follows standards of purchase • Issue and return • Sales • Reports Activities eMedico Stores
- 40. Module Features • Mess management • Manages mess inventory, attendance • Government approved reports for MidDayMeal integration as well • Digital Repository (PPT, PDF, Videos, Audio, Books, etc.) • Upload study material for students/teachers • Online studies • Issue and Return • Barcode generator • Magazine and newspaper subscription and daily entry • Reports Mess Knowledge Base Library
- 41. Module Features • Salary structure of employees and pay slips • Recruitment rounds and results • Insurance and loans • Reports • Qualification, Organization and Designation wise Alumni data • Report • Send Notification to Parent and Staff for attendance and Fees related data onAndroid App • Other notifications • Feedback HRM &Payroll Alumni AndroidApp
- 42. Module Features • Examination patterns as per the norms of different educational boards across different countries • Student’s marks entry • Reports • Online Quiz • Mock tests • Results • Task and Work assignment to employees • Notifications • Reports Examinations Quiz Task Management
- 43. Module Features • Financial Accounting package with provision for export to Tally • Separate module for all the reports at one place. Specially designed for Super Admin and Admin role to check reports from different modules at ONE place • Tracking the institutebus activity for variousroutes Accounting Reports GPS
- 45. Stages inimplementation Individual Institute Meeting &Requirement Gathering Story Boards Corrections/Approvals Development Testing GoLive
- 46. Customize institute Logo Theme Currency Font Report Format And much more as per your taste
- 47. Apart from QualCampus we are happy to provide some customized solutions for the following areas Audio Visual Library PublicationLMS Learning Management System DMS Document Management System
- 48. • Support – Technical andbusiness • Auto Data backup and recovery • Reminders for version updates andlicensing • Regular updates in the current application • Customer feedback and suggestions are always in the discussion with panel meeting of BusinessAnalyst • Meeting with various Education Officers and dignitaries working in Education sector, for improvement in the Application and to help the institute progress. Customer Satisfaction
- 50. We are always reachable on the below contact details. www.geekspoc.com www.linkedin.com/company-beta/13289923/ www.facebook.com/Geekspoc/ www.twitter.com/GeekSpocIT www.plus.google.com/u/0/b/105989538912858627685/ connect@geekspoc.com +91 9513347762 / +91 9513357762 GeekSpoc IT Services