QualCampus All-in-One Education ERP Management Software

1. School, College, Institute
Campus management software
EERP – Enterprise
Education Resource Planning

2. Lets start with
some quick facts

3. Image: toastytech.com, hampton-ridge.com
• Started in 1998 the ‘Campus’ and a
hospital management software
were launched.
• The ‘Campus’ was an ERP like
system for education industry. The
concept of ERP was not as
prevalent at that time in India as
we find it today, let alone the
institute ERP.
• The very fact makes us call
ourselves, one of the pioneers in
institute Management System in
India.
• The ‘campus’ witnessed a good
growth, but the venture couldn’t
grow further.

4. • With a fresh start in 2007 the Qualsoft Technologies was
born and started offering e-Institute (institute ERP) and
various other solutions in the gamut of software and
hardware.
• Within the couple of years it was serving clients from India
and abroad and also bagged an award from Oman for a web
project.
• The company moved to the next level and became Pvt. Ltd.
in 2009.
• Its credibility further increased by ISO 9001:2008
certification.
• In 2011 the ‘e-Institute’ was recognized as a ‘maverick
software’ for institutes by Lokmat Group.
• By 2014 the ‘e-Institute’ had emerged as the star product and
had bagged several clients from India and overseas.
• In 2015 our office was moved to one of the attractive
locations in Mumbai. We also started focusing more on
education industry.

5. Our education ERP has served
around 360+ educational
setups (India & Overseas)
serving around half a million+
students, principals, faculty
and other staff members

6. Lets look at it from
some one else’s
point of view

7. Dr. Benny is very respectable authority from Bishop’s House.
Our educational ERP Software is used by several convent
institutes administered under him like St. Joseph’s, St. Francis, St.
Augustine, Little Flower, St. George
Rev. Dr. Benny Kallikatt (M.A. B. Ed., Ph. D.),
Catholic Diocese Of Aurangabad
- VICAR - GENERAL & CHANCELLOR,
- FINANCIAL ADMINISTRATOR & ESTATE
MANAGER
- CONSULTOR
- MEMBER OF DIOCESAN FINANCE COMMITTEE
- DIOCESAN PRIEST
- VICE PRESIDENT & SECRETARY OF THE
institutes RUN BY THE DIOCESAN TRUST
- DIOCESAN DIRECTORS OF SOCIAL
COMMUNICATION

8. Letter of appreciation from the
Advanced Generations institutes Saudi
Arabia
http://ags.edu.sa

9. … and many others from our 360+ clients
Educational Institutes
• MET Group of Institutes, Mumbai
• Swami Narayan Guru College, Mumbai
• Poona College of Arts, Science &
Commerce, Pune
• MGM Group of Institutes, Aurangabad
• Institute of Hotel Management (IHM),
Aurangabad
• Maulana Azad Trust, Aurangabad
• Bugshan Group, Saudi Arabia
• Dammam University, Saudi Arabia
Other Clients:
• ONGC, Mumbai
• Ordinance factories
Institute of
Learning, Mumbai
• Custom House,
Mumbai
Who is using our solution/s?

10. Your Institute
• About your Institute
• Goals and objectives
• Motive to go digital
• Pain points
• Expectations from the
automation system
• Decision makers
• Tentative timeline

11. Lets get into detail

12. Considering the potential of our ERP solution for the Education industry we have
merged our solutions for institutes and colleges under one identity the
‘QualCampus’

13. What is QualCampus and what potential are we talking about?
Entire University
College
Institut
e
Chain of Institutes
Chain of collegesMulti institute campus

14. Integrate data across your
Campus & Departments

15. It
Has
….
Caliber …to automate tasks and save your
time and efforts
Accountability ..of the activities as it brings
transparency in the system
Measurability …of metrics in different
departments for your analysis
Portability …being on cloud it can run on any
operating system or any device
Utility …as it connects all the departments
and ease the management
Scalability …it can work with institutes with
any number of student capacity

16. NGOs
Competition
/ Scholar
ships
Bodies
Corporate
CSRs
Education
Board
Student
Exchange
Programs
Ministry
of HRD
Municipal
Authorities
Govt.
Policy
Makers
NAAC,
AICTE,
NBA and
others
Primary Stakeholders
Secondary
Stakeholders
Tertiary
Stakeholders
Secondary
Stakeholders
Tertiary
Stakeholders
The Ecosystem
Guests/
Experts
Higher
Education
Institutes
Incubators

17. Inter-link all the
departments
Equip key stake
holders with right
tools
Automate tasks &
utilize data to
make decisions

18. Inquiry
Homework/
Assignments
Visitor
Management
Front Office
Recruitment
Fees
Notices
Accounting
Hostel
Training
& Development
Institute Info
Digital
Repository.
Payroll
Question Bank
Employee
Survey
Student Info
Examination/
Results
CRM
LMS
Employee
Appraisal
Class Info
Quiz
Stores
Transport
Accreditation
Library
Results
Alumni
Facilities
Management
Time Table
Sports
Placements
Health
Management
Attendance
Pocket
Money
CSR
Lesson
planning
Scholarships
SMS
CDM
Master
settings
Committee
Management
User Activity
Management
QualCampus Portfolio
And more…
Online
Admission
Budget Marketing OPAC
Document
Management
Parent –
Teacher Meet
Task mgmt.
Integrations
Student/
Parent Portal
Employee
Self Service
Principal’s
Dashboard

19. User Roles
Teacher
Parent Student
Non
teaching
staff
AlumniManagement Principal

20. Let’s see who gets what…

21. Centralized
information of all
the institutes –
running under one
society/ Trust
Quick SMS and Email facility Can send
chat messages to online users Timely
This will ease decision making process
Remove the need of
collecting data from
different
departments and
institutes campuses
Timely Summary Information
about the Fee, Attendance,
Exams, etc.
The Management
Centralized Data
SMS and Email
Practice the data
driven approach,
Make informed
decisions
Access data
anytime from our
cloud servers.
24x7
Useful statistics related
Academic Year wise
Admissions Fees collection

22. • Save cost on inventory (Stationary, Sports Goods etc.)
• Create a Tech Savvy Image of your institute
• Increase the speed of operations
• Make data driven decisions (….Not by your gut feelings)
• Follow International Standards and practices
• Utilize resources to the optimum
• Inter-link all the departments
• Enforce discipline & transparency
Key Takeaway for the Management

23. Admin Dashboard Manage Access
Rights and Users
SMS and Email
Useful statistics related Academic Year wise
Admissions Fees collection Student and Employee’s
attendance chart Daily fees collection etc.
Can check activity reports of different users.
Can allow and restrict a user from any action
Quick SMS and Email facility can send chat
messages to online users Timely
Easy decisions, quicker turn around, Save time Control over activities
Timely Summary Information about the
Fee, Attendance, Exams, etc.
Customization
Can add new fields on forms
No dependency on Tech or IT team
The
Admin/
Principal

24. • Save time.. lots of time (Let the software do the work)
• Reports are generated by the click of a mouse (Save efforts)
• Keep a track of stuff happening around
• Boost productivity & efficiency
• Eliminate errors
• Maintain Academic & Financial records centrally
Key Takeaway for the Admin

25. Lesson Planner Class Wise Attendance
(integrate biometrics)
Notices
Plan for the upcoming lessons in different classes
and for different subjects
check student’s attendance
Receive institute notices online
save time and efforts
No manual attendance system needed
anymore
No Paper Notice circulation
Student Performance
Create student’s mark sheet
Save Time
Mobile App
Feedback
from Parents/
Teachers
Interaction
made easy
Teachers

26. • Save time (Let the software do the work)
• Grow on the learning curve of technology usage in education
• Reports are generated by the click of a mouse (Save efforts)
• Keep a track of student activities
• Stay in touch with parents and the management
• Eliminate errors
• Send notifications via SMS and emails
Key Takeaway for the Teachers

27. Fees Collection
Student Bank
Account
Library
Save time and efforts
Transparency in transaction
with parents and students
Bring discipline, encourage
students to read, keep
track of books and manage
inventory, identify sincere
students & regular visitors
Accountant
Data export facility to Tally
Non Teaching Staff
User Friendly with
fees collection
forms and settings
Can manage student in
institute bank account –
Deposit and Withdrawal
Lets you perform library
management Tasks
Financial
Accounting
Package

28. • Get rid of the paper and pen method of getting the stuff done
• Accountants can integrate with Tally (They know how easy this can get)
• Librarian can forget their entry register, computer does all the work (quickly)
• Help students develop a healthy reading habit
• Maintain transparency across the different functions
• Help management in optimum utilization of resources
Key Takeaway for the Non Teaching Staff

29. Notifications
Knowledge Base Access
Will receive various Notifications
Help in studies. Learning beyond the books
Upcoming Events - Exams - New Assignments - Performance - Fees Balance etc.
Digital Library will help in studies by providing various syllabus related presentation, videos and important material for students
Students

30. • View Home works, reports, assignments, activities etc.
• Stay up to date by receiving notifications from Teachers, admins etc.
• Grow on the learning curve of tech supported education system
Key Takeaway for the Students

31. Child’s Performance
Child’s Fees status
Pocket Money
Account Status
Check student’s
performance on his log
Check the fees balance and paid
amount for his child/children
respectively
Transaction Details
Convenient as it saves time and efforts
No dependency on
Accountant and Cashier
Track student’s different
withdrawals with date,
amount and reason of
withdrawal
Child Health Prescription Letters
Check for Medical Check up details
organized by institute, and what Doctor have
suggested to the child
Notifications
GPS
Android App
Alerts and notifications from
institute
Upcoming Events - Exams - New
Assignments - Performance - Fees
Balance etc.
Track the institute bus
Location and speed of the bus can be
checked online.
Fee & Attendance Interactive app
Parents

32. • Monitor progress of their child effortlessly
• Keep a track of fees and other expenses
• Stay up to date with notifications and alerts
• Be the active stakeholder in their child’s education system
• Help in building institute reputation
Key Takeaway for the Parents

33. You get increased
automation
You get reduced number
of steps
You get transparency in
your system

34. How QualCampus can help at every stage?
Strategic (Long Term)
Tactical (Annual)
Operational (Quarterly)
• Daily Tasks
• Invoices and
Receipts
• Accounts
• Exams etc.
• Class Management
• Time Table
• Syllabus
• Homework
• Activities etc.
• Fees
• Transport
• Attendance
• Visitors
• Events etc.
• Exams
• Fees
• Annual Plan
• Budget
• New Admissions
• Results
• Student Promotions
• Employee Appraisals
• Picnic Plans
• Contract
Renewals
• Audit
• Teaching Plan
• Vision
• Mission
• Reputation
• Values
• Brand Equity
• Status
• Positioning
• Profit Center
• Growth
• Strategic
Planning
• Awards
• Recognitions

35. Modules’ features

36. Module Features
• Basic Settings
• Language
• User Access Controls
• Managing Users
• Managing Academic
and Financial year
• Employee’s Data
• Customization
• Various Reports
• Manage institute’s
hierarchy - Society –
institutes – Sections
– Departments –
• institute Directory
• Send SMS and Email
to directory’s
contact list
• institute related
reports
• Online/offline enquiry
data - media wise
• Reports of enquiry
received
• Send SMS and Emails
for Admission reminder
to VALID enquiries
• Set enquiry priorities –
VALID, INVALID and
VALID FOR NEXT YEAR
Admin Institute Info Admission Enquiry

37. Module Features
• Student Admission
• Parents’ Data
• NRI Student’s Data
• Admission Cancellation
• Report – ID Cards, Cast
Category wise student
details, contact and
birthdays
• Applications – Admission
Slip, No Dues Applications
• Certificates –Bonafide,
Character, Nirgam Utara
(Before and After),
Leaving Certificate, etc.
• Class and Divisions
• Class and Subject
Teachers Allocation
• Division and Roll No.
assignments to
Students
• Class De-Allocation
• Promotion to next
class
• Lesson Planner
• Question Paper
Generator
• Reports
• Student Group settings
• Class and Group Wise
Structure
• Quick receipt and SMS
after each receipt to
parent of balance amount
• Outstanding and other
reports
Student Info Class Info Fees

38. Module Features
• Online homework
assignments
• Cancellation or
rescheduling
submissions
• Reassignment of
homework to set of
students
• Reports
• Auto generation of
time table with basic
constraints
• institute time-table
report
• Class and teacher wise
time table reports
• Online Notices for General
Announcement, Loss and
Found, Events, and
Meetings
• SMS notifications for
Meetings
Homework Time Table Notices

39. Module Features
• Biometric Attendance
integration
• Attendance register
maintenance
• Reports
• Send SMS facility to
group of students and
employees for
Holidays
• Can create template
messages and send as
and when required
• Quick SMS facility on
each individual form
• Total fees collection
SMS for a specific date
to management
concern
• Bus Transportation
management
• Bus, Driver and Service
Provider Data
• Stop and Route wise fees
collection
• Fuel log book
• Driver ID Card
• Reports
Attendance SMS Transport

40. Module Features
• Hostel Building, Room
type wise rooms & billing
• Room for guests
• Student Allocation and
Fees Collection
• Student Behaviour
• Warden and their ID
Cards
• Reports
• Academic Events
• Programs and
Competitions
• Invitation Cards
• Reminder to Guests
• Results, SMS and
Email integration
• Event Budgeting
• Customer Relationship
Management
• External Agencies’ data
who drive admissions
• Agency wise admission
record
• Company or agent’s
contact data
• Agent’s fees
Hostel Events CRM

41. Module Features
• Maintain institute’s
security and visitors
• Visitor ID cards
• Permissions for visitors
• Visitor and Vehicle logs
• Reports
• Manages institute’s
inwards and outwards
• Couriers
• SMS and email
integration
• Student bank System
• Deposit and Withdrawal
(with slips)
• Maintains Withdrawal
reasons
• Passbook and various
other reports
Visitors Front Office Pocket Money

42. Module Features
• Manages activity other
than curriculum
• Student’s allocation in
activity and its fees
• Student’s attendance and
performance in the
selected activity
• Reports
• Students Medical
check-up details
• Prescription letters
and updates to parent
• Expenditure details
• Reports
• Institute Inventory
• Financial Year wise auto
inventory update
• Purchase
• Follows standards of
purchase
• Issue and return
• Sales
• Reports
Activities eMedico Stores

43. Module Features
• Mess management
• Manages mess inventory,
attendance
• Government approved
reports for MidDay Meal
integration as well
• Digital Repository
(PPT, PDF, Videos,
Audio, Books, etc.)
• Upload study material
for students/teachers
• Online studies
• Issue and Return
• Barcode generator
• Magazine and newspaper
subscription and daily
entry
• Reports
Mess Knowledge Base Library

44. Module Features
• Salary structure of
employees and pay slips
• Recruitment rounds and
results
• Insurance and loans
• Reports
• Alumni Committee
• Alumni Events
• Alumni Contributions
• Alumni Mentors for
current students
• Alumni Newsletters,
Groups, Polls
• Alumni involvement in
placements
• Alumni Feedback
• Send Notification to
Parent and Staff for
attendance and Fees
related data on Android
App
• Other notifications
• Feedback
HRM & Payroll Alumni Android App

45. Module Features
• Examination patterns as
per the norms of
different educational
boards across different
countries
• Student’s marks entry
• Reports
• Student Course tracking
• Reports
• Bulletin Boards/ Discussion
Forum
• MOCK/Practice Test/ Quiz
• Admin Login for content
upload
• Messaging/Chat - Faculty
to student
• Offline version for content
viewing
• Encryption for the Content
• Task and Work
assignment to employees
• Notifications
• Reports
Examinations LMS Task Management

46. Module Features
• Financial Accounting
package with provision
for export to Tally
• Separate module for
all the reports at one
place. Specially
designed for Super
Admin and Admin role
to check reports from
different modules at
ONE place
• Tracking the institute bus
activity for various routes
Accounting Reports GPS

47. Module Features
• CV builder
• Manage placements & internship
programs
• Create placement plan with real-
time status tracking
• Monitor & evaluate placements
• Configure eligibility criteria
• Allocate students for placement
• Configure letter & email
templates
• Automatic notifications via email
& alerts
• Collaborate with students &
employers
• Student feedback system
• Vendor Contracts
• Maintenance
Management System
• Helpdesk
• Facility Booking
System
• Time and Attendance
System
• Building Management
System Integration
• Parking Management
• SAR report in a few clicks
• Easy evaluation of OBE,
PEOs, COs and POs
• Hassle free
documentation
• No need to collect the data
manually
• Save teachers from
documentation efforts
Placement
Facilities
Management
Accreditation –
NBA/ NAAC

48. Module Features
• Questions Generation
• Quiz availability
• Results dissemination
• Candidates performance
report
• Results generation
• Toppers list
• Students performance
analysis
• Teachers performance
analysis
• Create tournaments
• Schedules
• Results
• Felicitations
• Trophies
Quiz Results Sports

49. Module Features
• Create survey
• Feedback collection
• Ratings
• Analysis & Reports
• Set criteria
• Assessments
• Approval cycle
• Reports
• Content request
generation by teaching
staff members
• Task delegation to the
content team by
authorities
• Task completion
• Feedback
• Approval by teacher
Employee Survey
Employee
Appraisal
Content
Development

50. Module Features
• CSR events entries
• Manage vendors to sell/
purchase goods for charity
• Sponsors
• Guests
• Crew/ Volunteers
• Employee training
requirement
• Training schedule
• Topics
• Internal and external
experts/ trainers
• Feedback
• Requirement Generation
• Ads
• Resume collection
• Interview schedule
• Results
• Merit List
• Offer letter generation
• Candidate joining
CSR
Training &
Development
Recruitment

51. Integrations
Already using a software for office work? Looking to leverage the capabilities of the software to next level? we’ve got you covered.
You can now integrate the data with your existing software or hardware
QR code
SMS GatewayPayment Gateway

52. Salient Features
RFID
Bar
Code
Bio
Metric
Data
Export
Mobile App
Integration with

53. Modes of deployment
On premise CloudOn premise Cloud - SaaS
• The software is installed on your server
at the campus
• The onus of the data and its security lies
on you
• People only when present inside your
campus can access the software
• You need to pay one time software
license fees
• You also need to pay Annual
Maintenance charges
• The software is installed on your server
at the campus
• The onus of the data and its security lies
on you
• People can access the software from
anywhere
• You need to pay Annual Maintenance
charges
• There is no need of installation
• You can start using the software
immediately
• We are responsible for your data and its
security and also the maintenance
• Anyone can access the software from
anywhere with any device
• No need to pay any annual maintenance
charges

54. Stages in implementation
Individual Institute Meeting & Requirement Gathering
Story Boards
Corrections/ Approvals
Development
Testing
Go Live

55. Customize
Didn’t like
something from
the ready to use
version of the
software?
Worry not you
can customize it
as per your
unique taste

56. Apart from the core features of QualCampus
we are happy to provide some customized
solutions for the following areas
Audio Visual
Library
Publication DMSLMS
Learning Management System Document Management System

57. • Support – Technical and business
• Auto Data backup and recovery
• Reminders for version updates and licensing
• Regular updates in the current application
• Customer feedback and suggestions are always in the discussion with panel
meeting of Business Analyst
• Meeting with various Education Officers and dignitaries working in Education
sector, for improvement in the Application and to help the institute progress.
Customer Satisfaction

58. Are
you
ready?
Icons: flaticon.com/authors/prosymbols
Contact us:
Phone: +91-8805012956/ +91-9930705653
Web: www.qualsofttech.com
Email: info@qualsofttech.com