Responsible Global Spend - Sample Program and Timeline

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Template for Actionable Steps To take For Global Spend Corporate Social Responsibility Program Based on Case Study. Target Audience is One to ten Billion USD revenue Multinational Corporation with Global Operations Sites and Key Supplier base with Headquarters in Country where reporting CSR is important.

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  • This template can be used as a starter file to give updates for project milestones.SectionsRight-click on a slide to add sections. Sections can help to organize your slides or facilitate collaboration between multiple authors.NotesUse the Notes section for delivery notes or to provide additional details for the audience. View these notes in Presentation View during your presentation. Keep in mind the font size (important for accessibility, visibility, videotaping, and online production)Coordinated colors Pay particular attention to the graphs, charts, and text boxes.Consider that attendees will print in black and white or grayscale. Run a test print to make sure your colors work when printed in pure black and white and grayscale.Graphics, tables, and graphsKeep it simple: If possible, use consistent, non-distracting styles and colors.Label all graphs and tables.
  • What is the project about?Define the goal of this projectIs it similar to projects in the past or is it a new effort?Define the scope of this projectIs it an independent project or is it related to other projects?* Note that this slide is not necessary for weekly status meetings
  • * If any of these issues caused a schedule delay or need to be discussed further, include details in next slide.
  • Duplicate this slide as necessary if there is more than one issue.This and related slides can be moved to the appendix or hidden if necessary.
  • Duplicate this slide as necessary if there is more than one issue.This and related slides can be moved to the appendix or hidden if necessary.
  • Duplicate this slide as necessary if there is more than one issue.This and related slides can be moved to the appendix or hidden if necessary.
  • Duplicate this slide as necessary if there is more than one issue.This and related slides can be moved to the appendix or hidden if necessary.
  • The following slides show several examples of timelines using SmartArt graphics.Include a timeline for the project, clearly marking milestones, important dates, and highlight where the project is now.
  • What are the dependencies that affect the timeline, cost, and output of this project?
  • Prepare slides for the appendix in the event that more details or supplemental slides are needed. The appendix is also useful if the presentation is distributed later.
  • Responsible Global Spend - Sample Program and Timeline

    1. 1. Purchasing Corporate Social Responsibility Bill Kohnen 2013 Year End report Bill Kohnen Asia Conference Purchasing and CSR
    2. 2. Project Overview • Responsible Global Spend • Integrated into Process • All Global Purchasing Sites Bill Kohnen Asia Conference Purchasing and CSR
    3. 3. Current Status • Significant Global progress has been made since 2012. o o Streamlined many separate policies and practices o • Common Global Spend Guidelines established Centralized and simplified process still requires site operational plans Internal Portion Completed Ahead of Schedule o External validation process with key suppliers will take 2 year as audit cycle occurs o In meantime having key suppliers self validate per guidelines o Guidelines included in all new specifications and updated on Supplier web portal Bill Kohnen Asia Conference Purchasing and CSR
    4. 4. How to Streamline Global Practices • • • Multiple Global Policies subject to audit Created One page Global Spend Policy Super seeding all others Existing Site policies streamlined a redefined as operating procedure or work instructions • Created Single Controlled and Manageable Global Policy o 6 Months for Global Policy and Buy In o 3 Months redefine site policies o 3 Site TS/ISO audits validated Global Policy is OK o Virtually no additional cost to put in place. Meetings and discussions planned with other operational visits and meeting. Ongoing maintenance cost will be less by 20% Bill Kohnen Asia Conference Purchasing and CSR
    5. 5. How to Validate External Suppliers • Lack of resources and inefficient to validate key suppliers only for Social Responsibility • Considered third party services but expensive and still requires large time investment • Industry consortiums considered but also require significant time and cost and prone to member squabbles and political agendas through affiliations • Will Manage this Ourselves o Incorporate into our standard audit program and schedules. Two Year cycle o Obtain agreement to guidelines from all key suppliers o Will incorporate by reference in all new specifications, upon revision to existing specifications and into contract/PO boilerplates o Will be update on web based supplier portal Bill Kohnen Asia Conference Purchasing and CSR
    6. 6. Relevant Reporting • No Real Guidelines or process for reporting global spend responsibility measures in place • First Established Key Metrics: Both o o • Leading Metrics Measure Progress to Goals - Monthly Lagging Metrics Measuring Results - Quarterly Established Global Spend Reporting Tool via Internal Cognos Web Enabled Data Base • Ongoing reporting Managed By Sites o Very Little cost and time to set up o Reduction of Site report Prep time from One week to 2 hours o Distribution and Action on reporting closer to real time o Globally Available for Site Audits anywhere Bill Kohnen Asia Conference Purchasing and CSR
    7. 7. How to Validate External Suppliers • Lack of resources and inefficient to validate key suppliers only for Social Responsibility • Considered third party services but expensive and still requires large time investment • Industry consortiums considered but also require significant time and cost and prone to member squabbles and political agendas through affiliations • Will Manage this Ourselves o Incorporate into our standard audit program and schedules. Two Year cycle o Obtain agreement to guidelines from all key suppliers o Will incorporate by reference in all new specifications, upon revision to existing specifications and into contract/PO boilerplates o Will be update on web based supplier portal Bill Kohnen Asia Conference Purchasing and CSR
    8. 8. Timeline Bill Kohnen Asia Conference Purchasing and CSR
    9. 9. Looking Ahead • Global Spend Responsibility Is Part of the Process Now • • Fully Validated Over Normal Course Of Business Issues o Will Be Tracked and Corrective Put In Place with Normal Global Process • Must Make Sure Global Policy and Metrics are Up to Date and Key Supplier Audits Must Take Place • Watch That All Can Continue to be Maintained with Existing Resources • Incorporate Various Activities into Global Purchasing training and Development Plans Bill Kohnen Asia Conference Purchasing and CSR
    10. 10. Dependencies and Resources Supplier Global Operations Legal Global Spend Responsibility Quality Systems Reporting System Corporate Social Responsibility Program Bill Kohnen Asia Conference Purchasing and CSR
    11. 11. Budget Details Bill Kohnen Asia Conference Purchasing and CSR
    12. 12. Appendix Upfront Development Cost • • Cost Per System Development $5,000 Upfront Development Meetings $20,000 $25,000 Incremental Costs • • Per Supplier Audit $20.00 Cost per Site Audit ($2,000) Quarterly Saving • • Reporting ($15,000) Maintenance ($10,000) $25,000 Immediate ROI

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