1. FLOWCHARTS
COLLEGE ADMISSIONPROCEDURE
SUBMITTEDBY:
DEEKSHA GAUTAM
SNEHA KANT
VARSHITASINGH

2. *
*A flowchart is a graphical representation of the sequence
of operations in an information system.
*Since a flowchart shows the flow of operations in pictorial
form, any error in the logic of the procedure can be
detected easily.
*Flowchart uses boxes of different shapes to denote
different types of instructions

3. *
Some of the common flow chart Symbols are:
* - One step in the process (written inside the box)
* - Direction of flow from one step/decision to
another.
* -Decision based on a question (written in
diamond).
* - Delay or Wait

4. *
* -Link to another page or another flowchart.
* - Input or output.
* -Document
* -Alternate symbols for start & end points

5. *
Types of Flow Charts
*Macro Flow Chart
Shows only the major steps of the process
*Top-Down Flow Chart
Shows the major steps of a process and the first layer
of sub-steps
*Detailed Flow Chart (Micro Flow Chart)
Shows all details necessary to capture exactly how a
process is done

6. *
*For the analysis of flowcharts, we have considered the
‘College Admission Procedure’.
*Studying the various steps in the procedure of college
admission, a macro flow chart is prepared. In this macro flow
chart, the three trouble spots are identified.
*Micro flow charts of the three trouble spots are prepared
separately.
*Studying these micro flow charts gives the details of the
problems in the system of college admission procedure.

7. Entrance Exam
Merit based Selection
and receiving call letter
by post
On-Campus Counselling
Start

8. Submission of the
agreement form
Fee Submission
Medical check-up
Signing the Agreement
form

9. Confirmation Slip
Assigning Hostel allotment
dates
Hostel allotment and
confirmation to the
administrative department
Stop

10. • After studying the procedure of Admission in
College, a macro flow chart was designed out of it.
• Now, we have recognised three trouble spots.
These trouble spots would be further detailed in
their respective Micro flow charts.
• The trouble spots are:
Receiving call letter by post.
On Campus Counselling.
 Hostel allotment.
*

11. *
1. Merit based selection and receiving call
letter by post

12. Received before
reporting date
Receiving call letter by post
Want to join the college?
Merit based Selection
Start
 First Trouble Spot

13. Attend the On-Campus
counselling
Yes or No No
Trying in
some other
college
Yes
Stop

14.  TROUBLE SPOT: Receiving Call Letter By Post
PROBLEM IDENTIFICATION:
No Accountability of the post.
 Some students receive it in time whereas some get it
after the due date.
 Post is the only means of communication in this case.
 One cannot get the access to the call letter by any
other means of communication(either internet or through
Telephonic communication).
*

15. *
2.On Campus Counselling

16. Reporting in campus on the
allotted Date and time
Allotment of the subjects
according to anonymous ranking
Getting desired subjects
No Yes
Start

17. Want to Join
the college?
No
Yes
Agreement form of the College

18. Collecting the
form
Filling up and signing the form
IT Centre
Vani Mandir
Medical Check-up
Agreement form submission
IT Centre

19. Approved by Doctor
Fee Submission
Want to
submit now?
NOYes
Vani
Mandir
Procedure
on hold
Second Trouble Spot

20. Fee Submitted
Confirmation Slip
Stop

21. *
 TROUBLE SPOT: Completion Of The Formalities.
 PROBLEM IDENTIFICATION:
Mismanagement
 No proper accommodation facility for the
parents at the time of the counselling. A
temporary arrangement is done with no proper
hygiene.
 A lot of paperwork is required which can be
easily done over internet.
 No single venue system for all the paperwork.

22. *
Students keep on oscillating in different departments
along with their parents.
 No proper directions of various departments are
provided .
 Due to the anonymity of ranks it becomes necessary
for all the interested students to attend the On-Campus
Counselling without having a slight clue of the
availability of subjects to them.

23. *
3.Hostel Allotment and accommodation of
rooms

24. Start
Reporting in the campus on
allotted date and time
Vani
Mandir
Taking the allotment slip IT Centre
Reporting to the assigned
hostel
Entering one’s details Manually
Third Trouble Spot

25. Allotment of rooms
Reported
among first
few
students?
Yes
No
Allotted at
vacancies
randomly

26. Room allotted
according to your
choice and preference
Submission of copy of
confirmation slip
LibraryHostel
Submission of details Vani Mandir
Stop

27. *
TROUBLE SPOT: Hostel Allotment
 PROBLEM IDENTIFICATION:
No Centralized System & Manual Feeding of Data
 No single administrative block at the time of
allotment. Information has to be provided
separately by the student to every concerned
department.
 The record of each and every student is manually
maintained in the hostel. There is computerized
system of data feeding.

28. *
*Flow charts provide a clear picture of the situation by
involving the major steps only.
*It helps to analyse and communicate a big picture in an
effective way.
*The Macro flow chart gives an overview of the picture
whereas the micro flow chart provide every detail of the
same. Hence, the situation is completely understood and
effectively worked upon.

29. *
In this analysis of process,
*A Macro flow chart of the whole process is prepared in
order to know the major steps involved.
*After identifying the complicated steps on the Macro flow
chart, Micro flow chart of these complex steps are
prepared.
*After studying the micro flow chart of the problematic
steps of the process, we are able to identify the root
problems and the loopholes of the system.

30. *
*Flowchart-Overview
www.ualhd.org
*Ben Shneiderman, Richard Mayer, Don McKay, and Peter
Heller, Indiana University, Experimental Investigations of the
Utility of Detailed Flowcharts in Programming.
*www.breezetree.com
*www.mindtools.com