Flowcharts:College Admission Process

1. Challenge 2:: FFLOWCHARTSLOWCHARTS
A Presentation on
COLLEGE ADMISSION PROCESSCOLLEGE ADMISSION PROCESS
of
BANASTHALI UNIVERSITYBANASTHALI UNIVERSITY

2. Presented To You By
The Students Of B-Tech (E.C.)
2nd
Year (3rd Semester)
Banasthali UniversityBanasthali University
- Devanshi Agarwal
- Sonakshi Goyal
- Trisha Gera

3. Introduction to Flowcharting
A Flowchart is a type of a diagram that
represents an algorithm, workflow or
process, showing the steps as boxes of
various kinds, and their order by connecting
them with arrows. This diagrammatic
representation illustrates a solution model
to a given problem.
Flowcharts are used in analyzing,
designing, documenting or managing a
process or program in various fields.

4. College Admissions Process
Admission/Counselling Time Period:
June 25th
-July 10th

5. Macro-Macro-
FlowchartFlowchart
CommencementCommencement of theof the
Admission ProcessAdmission Process

6. Entrance Test
Filling Up of Online/Offline
Application Form
Online/Offline
Registration
Starts on 1st
April
Entrance
Test
Cleared?
Go to the institute
for allotment
Try Next
Year
A

7. MedicalExamination
Document Verification
Counselling
AgreementFill
Interview
IT Centre:L-11 &L-12
(Ground Floor)
IT Centre:L-21
(First Floor)
IT Centre:L-21
(First Floor)
IT Centre:T-21
(First Floor)
IT Centre:C-11 &C-12
(Ground Floor)
A
C
B

8. Fee Bill
Fee Deposit
Hostel Allotment &
Smart Card
Signature of
Admission Officer
IT Centre:L-23
(First Floor)
IT Centre:L-24
(First Floor)
IT Centre:C-21
(First Floor)
IT Centre:L-22
(First Floor)
D
E
F
Admission

9. Height Measurement
Weight Measurement
Eye-sight check-up
Filling up of form
regarding past health
record
B
MEDICAL
EXAMINATION
(MICRO FLOWCHART)

10. 10th
standard mark sheet
(attested)
12th
standard mark sheet
(attested)
Character Certificate
Pass Certificate
School Leaving
Certificate
Migration Certificate
C
DOCUMENT VERIFICATION
(MICRO FLOWCHART)

11. FEE BILL
.
S No. PARTICULARS AMOUNT
1. Educational Fee *Subject to change
w.r.t. Course*
2. One Time Admission
Fee
5,000.00
3. Security Deposit 10,000.00
4. Development Fee 20,000.00
5. Hostel Fee 31,500.00
6. Mess Charges –
15500.00
7. Electricity and water
-5500.00
8. Room Rent -2000.00
9. Campus Fee-8500.00
Total 136,500.00
D

12. Payment mode
Cash Demand
Draft
IT centre
L-25
IT centre L-24
Submit fee
Submission of
DD
E

13. Receive receipt
Collect confirmation
slip from IT centre
T-11

14. Hostel AllotmentHostel Allotment
Collect Hostel slip
From Vani Mandir
Get it Signed by Head
warden of allocated
Hostel
Submit Slip to sub-
ordinate warden.
Allocation of Hostel
Room
F

15. TROUBLE SPOTS

16. AREA 1

17. AREA 2
 Unnecessary and excess Paperwork.
o The University uses a lot of paperwork and
loads of time is wasted in filling up of the
same application form nearly 3 times.
o Not only the application form in itself a 30
page long leaflet, the University demands a
further long procedure of filling up of even
more forms- some even the repetitive ones.

18. AREA 3
 Poor Lodging Facilities
o The University allots two specific hostels
each year for the lodging facility of the
parents and the students who arrive here
for the counselling procedure.
o Not only the parents face inconvenience,
the 2nd
and 3rd
year students whose hostels
are used as guest houses who come after
the summer break also face high
inconvenience during the counselling
procedure.

19. SOLUTIONSSOLUTIONS
TO THETO THE
TROUBLE SPOTSTROUBLE SPOTS

20. Solution to Trouble Spot Area 1
 Instead of using IT centre, our university
can set AIM and ACT department as its
counselling centre.
As this building is not only at walking
distance from the guest house zone but
also highly digitally equipped.
RESULT:RESULT:
o Parents and students don’t have to
cover long distances and makes the
counselling procedure more amicable.

21. Solution to Trouble Spot Area 2
 The entire system of filling up of forms and
written details should be digitalised.
 The data regarding consisting of students
mark-sheets and certificates should be
scanned copies and uploaded on the
universities server, for further references.
RESULTRESULT:
o Not only is this environmental friendly but
decreases a lot of paperwork and
preservation of important details.

22. Solution to Trouble Spot Area 3
 University should invest in the construction of
separate guest house with the facility of basic
things such as pillows and covers and
ventilation facilities.
RESULT:RESULT:
o Not only will this give a good first impression
but the 2nd
and 3rd
year students will not be left
stranded for the while.
o The guest house can also be utilised by the 4th
year training students during the non-
counselling period and their placement period.

23. Lessons Learned
“If you can't describe what
you are doing as a process,
you don't know what you're
doing.”
W. Edwards Deming

24.  Shows where improvements could be
made.
 Show potential impacts of
improvements.
 Training tool.
 Create a common vision.
 Shows how interaction occurs
between each process.
 Make invisible visible.

25.  Get people in right room during
admission process.
 Clearly define the process boundaries
to be studied
 Identify time lags and non-value-
adding steps.
 Connect each successive action step
in the logical sequence of events.

26. THE END