Hostel manual 2016

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TABLE OF CONTENTS
I. OBJECTIVES
II. MISSION & VISION
III. COVERAGE
IV. DEFINITIONS
V. RESIDENCE MANAGEMENT RULES & REGULATIONS
1.0 General Provision
2.0 Types of Room Available
3.0 Allocation of Rooms
4.0 Application for Accommodation
5.0 Registration & Payment of Fees
6.0 Non-payment/ outstanding Payment
7.0 Application for Extension of Accommodation
8.0 Termination and Withdrawal from Hostel
9.0 Eviction from Hostel
10.0 Refund of Accommodation Fees
11.0 Check-in & Check-out
12.0 Access Card & Hostel Keys
13.0 Residents Property and Personal Belongings
14.0 Residents Indemnify UNITAR
15.0 Complaint/Incident Report
16.0 Emergency
17.0 Spot Check
18.0 Hostel Rules & Regulations

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I. OBJECTIVES
RMD is an integral part of the educational programme and academic support services of the
university. The objectives of RMD include:
a) Providing reasonably priced living accommodations that are clean, attractive, well
maintained, comfortable, and safe;
b) Providing a living-learning environment that promotes responsible citizenship and
academic success by offering programmes and services that are grounded in human and
student development;
c) Enforcement of the Hostel Rules and Regulations for the purposes of promoting
education through hostel life, guiding residents to nurture good habits in everyday life,
making hostel life the basis for building a healthy campus culture.
II. MISSION & VISION
The mission of RMD includes to support the academic and personal success of our residents
through leadership development, residential learningprograms and connections with campus
and community.
We envision:
 Supporting an understanding, celebration, and respect of the diverse cultures within
UNITAR;
 Establishing an environment where ALL residents feel welcomed, valued, and safe;
 Empowering our residents to be positive conduits of change through personal
responsibility and advocacy;
 Conducting all aspects of our work in a manner that is student centred.
III. COVERAGE
This Rules and Regulationsareapplicabletoandbindingonall students, employeesof UNITAR
Capital SdnBhd, UNITARInternational University, and UNITARInternational AcademySdnBhd
(collectively, ‘UNITAR’’) and outsiders who are staying at the hostel. The Rules and Regulations
have been written to be as comprehensive as possible.
Any dispute on the interpretation of the clauses stated herein shall be subjected to UNITAR's
interpretation, which is conclusive and final.
IV. DEFINITIONS
i) The masculine includes the feminine and vice versa; the singular includes the plural
and vice versa;

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ii) In these Rules and Regulations, unless the context otherwise requires:-
“Resident/s” means and includes UNITAR students and employees and any
outsiders staying in the hostel;
“UNITAR” means UNITAR International University, UNITAR Capital Sdn Bhd,
UNITAR International Academy Sdn Bhd and any new subsidiaries to be set- up
in the future;
“Hostel” means any accommodation, by whatever name called, provided by UNITAR
for the accommodation of students, employees or outsiders;
“Offence” means a disciplinary offence under this Rules and Regulations;
“RMD” means Residence Management Department.
V. RESIDENCE MANAGEMENT RULES & REGULATIONS
1.0 General Provision
Rooms in the hostel are limited and priority is given to new students and outstation students.
2.0 Types of Room Available
Below are the room types available at UNITAR Residence:
1. Standard Room
2. Deluxe Room
All standard rooms are equipped with double decker beds, mattress, wardrobes and wall fans.
Deluxe room is equipped with the same standard furniture including air-condition (see clause
5.0 and Appendix 1 for List of Room Equipment / Furniture).
3.0 Allocation of Rooms
RMD reserves the right to allot the room and bed. Failure to accept the arrangement may
result in cancellation of accommodation.
Residents are not allowed to exchange/transfer room/bed without the permission from the
RMD. Exchanging of beds and/or staying overnight in the other room is deemed to have
breached the hostel rules and regulations.
4.0 Application for Accommodation
Interested residents can reserve (see clause 4.0, item 4) or apply for accommodation by filling
out hostel registration form available at RMD situated at Ground Floor, Block G2 and G3
Parklane Commercial Hub, Jalan SS7 / 26, 47301 Petaling Jaya, Selangor, Malaysia or by
contacting RMD at 03-78864231.

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1. Application for hostel accommodation is opened for registration every semester in
line with the timing of student enrolment and priority is given to new students.
Application may be opened to existing residents depending on the availability of
hostel rooms. However, special consideration will be given to residents who have
actively contributed to the promotion of self governance culture in the hostel and
university.
2. Selection method:
a. New residents: Room availability is based on “first come first serve” basis.
b. Existing residents: Please refer to the “Application for Extension of
Accommodation” (see Clause 7.0).
3. Qualifiednew residentsare allowedtostayin the hostel forthe periodof ONE YEAR
only. Extension of resident stays in the hostel after one year will be subjected to the
UNITAR’s prevailing policy (see Clause 7.0).
4. New residents are advised to make prior reservation with RMD to secure the rooms.
A booking fee of RM50.00 will be charged upon making reservation (see Clause 5.0,
Item 3). No refund will be made should the student decides to cancel the
accommodation.
5.0 Registration & Payment of Fees
1. Prior to registration, prospective residents are required to pay one (1) month rental,
one (1) month deposit and RM60 administrative fee (less booking fees if payment
has been made).
Hostel fee for existing students shall be paid based on the following criteria:
Date Check In: 1st
till 10th
of the month- 100% of the hostel fee
: 11th
till 25th
of the month- 50% of the hostel fee
: 26th
till 31st
of the month -Waive
2. The payment of hostel fees for the following month should be made BEFORE/ON
7th
of every month. Failure to do so, residents will be charged late penalty fees of
RM10 per day.
3. All payments (booking, hostel deposit, administration fee, monthly rental) are to
be made at Student Central Services Counter at Level 3, UNITAR Main Campus,
Kelana Jaya or to Student Finance Services Department staff to be stationed at
RMD during registration period.
4. Upon registrationormakingmonthly payment,all residents arerequiredto submit
a copy of the payment receipt to RMD promptly.
5. Residents who choose deluxe rooms are required to purchase air condition
prepaid card to use the air condition facilities. The minimum amount for the pre-
paid is RM100 (the amount can be shared among the roommates) and it can be
purchased at RMD.

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6. Deposit of RM20.00 for access card to be paidat RMD, Ground Floor Block G2 and
G3, Parklane Commercial Hub, Kelana Jaya (see Appendix2 for Schedule of Rates).
6.0 Non-payment/Outstanding payment.
Residents who fail to pay hostel fees and deposit within the stipulated time are treated as
having withdrawn from the hostel. Residents with two months outstanding accommodation
feeswill beissued withremindersand advicetodiscuss withRMD on the paymentplan. Failing
to response to RMD reminders for the third time may result in RMD terminating the resident
tenancy or may be barred from sitting your final examination in the current semester.
7.0 Application for Extension of Accommodation
RMD will issue ‘Notice of Extension of Accommodation’ ONE MONTH before the semester
end. Thereafter students who are interested to extend their stay at the hostel may apply by
completing the relevant form available at RMD.
Each application for extension will be reviewed based on the prevailing UNITAR policy,
minimumacademic requirements,student disciplinaryrecord,co-curriculumactivitiesandany
outstanding accommodation fees. The decision of the admission by the RMD is final (see
Appendix 3 for Accommodation Registration / Extension Process Flow).
8.0 Termination and Withdrawal from Hostel
1. Residents who decide to withdraw or on voluntary suspension (deferment of
semester) from the programme of study, diagnosed by doctors as unfit for hostel
life or voluntary wishing to move out must apply for withdrawal from the hostel.
2. RMD does not accept transfer of vacancy to another residents by the withdrawing
student. Any new or returning students must adhere to the hostel procedure by
filling up the hostel registration form.
3. Residents applying for withdrawal from the hostel shall follow the following
procedure:
a. Complete the “Hostel Termination Form” and submit to RMD. The form is
available at RMD.
b. Upon receipt of the Hostel Termination Form the hostel warden will check
whether the hostel items assigned have been damaged or not. Upon check
out, the hostel room key and access card must be returned to the hostel
warden and all personal belongings must be removed from the hostel.
c. Prior check out, the residents must clear all rubbish, ensure that the hostel
rooms, ceiling, fans, walls are cleanedand all beds, mattresses, cupboards, etc
are in their original position. Otherwise, the cost to make good those items
will be deducted from the deposit.
d. Once the hostel withdrawal procedures are completed, the resident will be
given a copy of the Termination Form.

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e. Full depositrefundonly applicable if thehostel roomkey and accesscard have
been handedover and cupboard,bedand mattress are not damaged.Finance
Department will make refund by banking-in the deposit to the student
account.
f. Losses, damage or serious scribbling of hostel items must be compensated
and will be deducted from the deposit as follows:-
i. Hostel room key and door access card.
ii. For damages that can be repaired, all costs of repair to be borne by the
residents.
iii. For damage beyond repair, compensation is to be made based on the
following criteria (according to the year of purchase):
Year of
Purchase
Compensatio
n
Year of
Purchase
Compensatio
n
Year 1 100% Year 4 40%
Year 2 80% Year 5 30%
Year 3 60% Year 6 20%
iv. Mattresses which are dirty due to usage without bed sheet or other factors
must be compensated based on the purchase price of the item.
9.0 Eviction from Hostel
For residents instructed to withdraw from the hostel, RMD will inform the parents/guardians
in writing. The students must move out of the hostel immediately after completing the
withdrawal procedure. If delayed to exit from the hostel is necessary for special reasons, an
approval from RMD is required.
10.0 Refund of Accommodation Fees
1. Deposit is NOT refundable if:
a. Residents have outstanding fees exceeding the deposit amount;
b. Residents withdraw from hostel during accommodation period (i.e. within 1
semester);
c. Residents who are instructed to withdraw from the hostel by the RMD due to
UNITAR disciplinary issue/s or breaches of Hostel Rules and Regulations.
11.0 Check-in & Check-out
1. Check-in
Check-in of residents after the registration period ended is on working days;
Monday to Friday from 8.30 a.m. to 5.30 p.m. or any other business hour as
announced by RMD.
If under any circumstance, the residents wish to check-in before or after the

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working hours, a 24 hours notice should be sent to RMD prior to the arrival for
necessary arrangement. Students who arrive before or after the working hours
without prior consent of RMD will not be attended.
Residents are strongly encouraged not to check-in BEFORE the specifiedcheck-
in date/s in view that RMD could not guarantee the availability of the
accommodation at that point of time.
2. Check-out
Residents are to check out all their personal belongings and vacate the room latest
by 3.00 p.m. on the specified check-out date.
RMD reserves the right to vacate the room without prior consent of the residents
by transferring all their personal belongings to the storeroom should they fail to
vacate their room by 3.00 p.m.
If temporary storage is required, residents must pack their belongings in box(es),
label them with their name and Matric Number. The resident is responsible for
transferring their belongings to the storage area. RMD is not liable for any damages
and losses of items stored in the storage area.
Resident who need to change hi s/her checkout date after the Termination
Notice is issued to them will have to notify RMD in writing within 3 days of their
termination date. Failure to comply may lead to immediate eviction from the hostel.
12.0 Access Card and Hostel Key
1. Two items will be given to the resident upon check‐in:
a. Main door access card – one (1) unit.
b. Room door key – one (1) set.
2. Residents are expected to be solely responsible for the door access card and room
key. Residents are not allowed to lend their door access card and key to anybody
under any circumstances. Residents are also not allowed to duplicatethe door access
card and room key. Misuse of door access card and key will lead to eviction from the
hostel.
3. Should there be any damages/loss of door access card or room key, the residents
should immediately report the matter to the Warden. Failure to do so may lead to
disciplinary action being taken.
4. Fifty Ringgit (RM50.00) will be charged for the replacement of the unit room key / air
condition prepaid card.
5. Seventy five Ringgit (RM75.00) will be charged for the replacement of the room door
knob.
6. Hundred Ringgit (RM100.00) will be charged for the replacement of the door access
card.

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13.0 Residents Property and Personal Belongings
All residentsareresponsible totake carethe security of their personal belongingsandproperty
such notebook, thumb drive, hard disc, shoes and other valuable items at all time. The
University/ RMD shall not be responsible for any stolen or damage items/property of the
student for whatever reasons or caused.
14.0 Resident Indemnify UNITAR
The student shall indemnify and keep indemnified UNITAR and its officers or servants from all
liabilities arising out of claims due to losses, damages of personal property or injuries for
whatever reason whilst on the premises of UNITAR hostel.
15.0 Complaint/ Incident Report
All residents are encouraged to report promptly (within the hour of the incident) to RMD of
any unto incident happening or has happened in order for the staff of the RMD to take
immediate action. The incidents among others but not limited to are fighting, noisy floor
mates, drunken students, vandalising hostel property and security equipment, intruders,
outsiders, stolen property and others. Residents may contact RMD staff as listed in Clause 16
(Emergency).
16.0 Emergency
In caseof any emergencyoutside officehours includingfalling ill andneedimmediatemedical
attention as well as incidents cited in Clause 15, residents may contact (i) the Hostel Warden
on duty at the warden’s hostel unit (ii) the RMD Manager (iii) the RMD Admin Assistant and
(iv)the Security Guard on duty. Their current contact numbers are display at the RMD
reception counter.
17.0 Spot Check
The purpose of the Spot Check is to ensure the safety and security of the residents staying in
the hostel. Among other purposes are:
 to prevent any outbreak of fire. The spot check is to ensure students do not bring in
/use combustible items prohibited by the Management;
 to check for dangerous weapons which can inflict injury against others;
 to check for prohibited items such as drugs and pornographic materials;
 to check on room cleanliness in order students live in a conducive and hygienic
environment;
 others as deemed necessary.
RMD reserves the right to make ‘Spot Check’ without notice. Each ‘Spot Check’ conducted will
be conducted by RMD’s staff.

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18.0 Hostel Rules & Regulations
For purpose of enhancing hostel management, safeguarding security of hostel residents as
well as properties and maintaining order and peacefulness in the hostel; residents staying in
the hostel must complywiththe followinghostel rules andregulations.In the event of offences
(residents have the obligation to report the offences), investigations will be carried out and if
the offences are proven to be true, the resident will be issued with a show-cause letter and
may be subjected to a Student Disciplinary Board. For offences involving criminal cases, the
University/ RMD reserves the right to report to the police.
In order to improvethe residents’ capabilityforself governance,nurture sense of responsibility
and good habits, maintaining safety, cleanliness and peacefulness of the hostel as well as
promoting cooperation and harmony, the following rules and regulations are hereby set out
to be observed by all residents at all time.
a. Upkeep of the Hostel
i. Residents are responsible for keeping their rooms and the common areas in the
hostel, such as the lounge,pantry, study area, cloths hanging area andbathroomsclean
and tidy at all times.
ii. Single/ double deck beds with mattresses are provided in all rooms and residents
are required to bring their own pillows, bed sheets, blankets, towels, etc. Residents
are required to do their beds before leaving for classes or leaving for home.
iii. A wardrobe/ cupboard are provided for each resident and they are required to
arrange their cloths in orderly manner. Study tables with chairs are also provided at
the study area and should be put in it right place after used.
iv. All fans, lights and electrical appliances must be switched off when the resident is not
in the room/respective area.
v. Cooking is not allowed at all time.
vi. Common hostel furniture must not be moved into other rooms or from one hostel
unit to another without the consent of the Warden.
vii. Residents must cover their bed with their own bed sheets at all times.
viii. Any damage/ loss of hostel property must be reported immediately to the Warden.
Residents will be charged for any missing/ damage properties except damages
incurred by normal wear and tear.
ix. Handymen and contractors may enter resident rooms as and when necessary in the
course of their duty under the directive of the Warden. However every effort will be
made to respect the privacy and dignity of the students.
x. RMD reserves the right to move students to other hostel unit/s if there is a necessity.
xi. No nails, screw, poster and picture are allowed on the wall, furniture and door. Cost
of cleaning, repairing or re-painting of resident room will be deducted from the
resident’s deposit if they are not maintained in the conditions they were in at the
beginning of the check-in except for normal wear and tear.
b. Electrical Appliances/ Items
i. In order to conserve energy, lights in the toilets and utility room must be switched off
when not in use.

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ii. The last person to leave the room/study area must switch off the lights, fans and all
switches.
iii. Use of unauthorized electrical appliances in the hostel is strictly prohibited. All
accidents (eg. fire) that result in damages shall be compensated by residents’ and the
offender will bear the criminal liability.
iv. Electrical appliances that can be used in the hostel include electrical fan, hand phone,
charger, radio, laptop, hair dryer, computer, electric kettle and rice cooker. Other
electrical appliances are not allowed to be brought into the hostel and will be
confiscated and the resident will be penalized if they are found with the item/s.
v. Residents are required to register their electrical appliances with RMD. No charges will
be imposed.
vi. Equipment and connecting leads must be serviceable and in a safe condition.
vii. Strictly no electrical cablerunning on the floor and from room to room.
c. Hygiene and cleanliness
i. Maintenance of hygiene and cleaning of hostel rooms shall be undertaken by all
residents stayingin each roomand the roomrepresentativemust drawup a duty roster
and supervise the compliance by the residents involved.
ii. Cleaning of hostel public area in each floor such as corridor, study area, lift, toilet,
laundry area, and staircase shall be undertaken by the cleaning service staff from time
to time.
iii. Do not leave any items in the corridor to prevent the environment from being messy.
All shoes must be placed on the shoe racks provided.
iv. Do not litter or spit.
v. Rubbish will be disposed by the cleaning service staff on Monday, Wednesday and
Friday or any other dates as announced by RMD. Other than these days, residents are
required to dispose their rubbish at the rubbish compartment area. Floor leaders are
required to draw up a duty roster to assign each room for this purpose.
d. UNITAR Property
i. UNITAR properties are not allowed to be moved from the premises.
ii. Upon check-in, residents must carefully check the condition of the hostel properties
such asbed, mattress,cupboard,etc.Thereafter, residentsare responsiblefortheusage
and care for such property. Residents must report to RMD/ Floor Leader as soon as
possible about items that require repair, changes or replacement by completing the
“Complaint Form”. Damages due to negligence will be compensated by the residents’.
iii. Hostel room key and door access card must be properly safeguard and should not be
lent to other to avoid possible duplication that may lead to undesirable consequences.
iv. No stickers/posters should be placed on the public property and hostel furniture.
v. If tables, chairs, TV sets and other public property in the study/entertainment area are
lost, missingor damagedandnoone is willingtotakeresponsibility,all hostel residents
in the particular block/unit/level will collectively bear the cost of repair or
compensation.

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vi. Television, tables, chairs, etc are for public used and taking them to the hostel room
for one’s use is considered as theft.
e. Visitors
Residents are prohibited to bring in any visitors into their hostel rooms. However, if the need
arises, approval from the Warden must be obtained before bringing in any visitors. Guests
and parent are not permitted to stay overnight in the hostel. Visit by male visitors to Female
Hostel and female visitors to Male Hostel are forbidden.
f. Mutual Respect
i. Donot make loudnoises, sing or shout withinthe hostel area.Noises oractions affecting
others who are studying or sleeping or resting must be controlled.
ii. Do not strip to the waist or naked especially outside the room.
iii. In case residents has acute illness or an emergency at night please request other
roommates to inform the Warden on duty in order to get assistance to seek treatment
at the hospital.
iv. Please do inform your roommate(s) if you are not staying overnight in the hostel and
leave your contact details where you can be reached in the event of an emergency.
g. Security & Safety
i. Residents are required to carry their Matric Cards at all times in the compound of
the hostel complex and when visiting other residents in their hostel unit. They must
produce the Matric Card when requested by Security or RMD staff.
ii. Sitting or standing on the balcony, corridor bars and windows are prohibited to avoid
any accidents. Offenders are fully responsible for any accidents which happened. Using
wood or steel material to keep windows ajar is prohibited.
iii. Hangingcloths on fans for drying is prohibited.Cloth hangingareas areprovidedon the
mezzanine floor. Cost of repair due to damages will be borne by the residents of the
particular room.
iv. It shall be the responsibility of the residents to lock all doors at all times for the
protection of their property and that of their roommates and for security reasons.
Entrance door and room door must always be closed and locked after entering or
leaving the room/ hostel block.
v. Residents are solely responsible for the safety of their own valuables. All room doors,
wardrobes and drawers of study table must be padlocked when the students are not
inside the room. A duplicate key of the padlock should be given to RMD in case of an
emergency the RMD staff needs to access the room. RMD reserves the right to
di sma ntle the padlock without giving any prior notice to the student concerned if
no duplicate key has been lodged with RMD.
vi. Residents should report immediately to the security guards or the Warden of any
stranger or prowler loitering around the hostel premise.
h. Pets
Pets are not allowed in the hostel complex. Pets found in hostel complexwill beconfiscated.

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i. Disciplinary Action
Habitual defiance of the hostel Rules and Regulations or breaching of the UNITAR’s Student
Code of Conduct will render a resident liable to disciplinary action, termination from the
university’s hostel and even will refer to Student Disciplinary Board. Listed below the guideline
on the potential misconductsandpenaltyassociatedwithit. The guidelinesarenot exhaustive.
No Misconduct Committed By Student Penalty for Violation
1 Doesnot maintaincleanlinessof the room,andthe room
still remains unclean condition after being advised by
hostel wardens.
Caution Letter
2 Organizing parties of whatsoever nature within the
hostel premiseswithout priorpermissionof the Manager
of the RMD.
Caution letter
3 Female residents shall refrain from hanging personal
lingering or drying cloths outside or near a window. All
clothing should behanged awayfrompublicview.Please
use cloth hanging area provided.
Caution letter
4 Residents failed to maintain a decent dress code in the
hostel premises.
Caution Letter
5 Possession of pornographic material, smoking, and
gambling within the hostel premises.
First Warning
6 Hanging wet cloth on the fans. All wet cloths should be
dried at the drying area provided
First Warning. To pay for the
damages of the fan(s).
7 Intentionally set off alarm system when there is no
emergency.
First warning
8 Unauthorized use or damage any emergency or safety
equipments.
Final warning
9 Refusal to listen to advice and give cooperation to the
security guard and staff of RMD. Refusing to give names
for record purposes or using provocative language, or
other actions deemed to obstruct the execution of
official duties.
First Warning
10 Solicitation/conducting sales of goods or other
commercial activities without approval.
First Warning
11 Not taking part in cleaning work arranged by room
representative or floor leader despite first advice and
First Warning

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upon checking by room representative or floor leader,
found not to do the work for a second time.
12 Moving furniture from one room to another without
permission of RMD.
First Warning
13 Bringinto the hostel outside/additional furniturewithout
prior permission of RMD.
First Warning
14 Residentsengaginginactivitiesinthe roomwhich would
cause disturbances to other students.
First Warning
No Misconduct Committed By Student Penalty for Violation
15 Occupants failed to maintain cleanliness and sanitation
of the bathrooms, pantry and corridors. Bins are
provided for collection of the litter, fruit peels etc.
First Warning
16 Bringingin prohibitedelectrical appliances,inwhichcase
the appliances will be confiscated
First Warning.Item confiscatedand
return at the end of semester.
17 Possession and consumption of alcoholic drinks. Final Warning
18 Burning incense or candle within the hostel premises for
religious and non-religious are strictly prohibited.
Final Warning
19 Caught vandalising the CCTV or access door. Final Warning / subject to Student
Disciplinary Board.
20 Entering opposite gender unit/block without valid
reason.
Final warning
21 Allowing persons of opposite gender and non-hostel
students (including students from the University and
parents) to stay overnight in the hostel rooms.
Final warning
22 Making fake copies of hostel stickers/bus sticker for use
of non-hostel resident.
Final Warning
23 Unauthorized key duplication, lending of access card or
bus passes to others (i.e non-hostel resident).
Final Warning
24 Indulging in rowdy or indiscipline activities which causes
or is likely to cause annoyance, hardship, physical or
psychological harm or to raise fear or apprehension
thereof in any freshmen or any other resident.
Final Warning
25 Asking any resident to do any act which such resident
will not in the ordinary course do and which has the
effect of causing or generating a sense of shame or
torment or embarrassment so as to adversely affect the
physique or psyche of such freshmen or any other
student (breaching Clause 2 of Student Code of
Conduct).
Final Warning/ subject to Student
Disciplinary Board.
26 Exploiting the services of a freshmen or any other
resident for completing the academic tasks assigned to
an individual or a group of students.
Final Warning

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27 Bring in or in possession of dangerous “weapon” which
can be defined as any object or substance designed to
inflict a wound, cause injury or incapacitate, or create a
reasonable fear of harm, including but not limited to
knives (other than kitchen knives); machete, parang,
martial arts weapons, brass knuckles, dangerous pen
knife or camping knife.
From Final Warning to hostel
termination / subject to Student
Disciplinary Board. Depends on
severity.
No Misconduct Committed By Student Penalty for Violation
28 Defacing walls, doors, corridors and cupboards by
writing, painting or pasting posters, notes etc. with glue/
tape/ nails etc. is not allowed (breaching Clause 4 of
Student Code of Conduct)
From Final Warning to hostel
termination /subject to Student
Disciplinary Board. Depend on
severity.
29 Caught in close proximity with opposite gender in the
room or with the hostel premises (breaching Clause 2 of
Student Code of Conduct).
Immediate hostel termination
/subject to Student Disciplinary
Board.
30 Arson or wilfully causing fire in the hostel (breaching
Clause 4 of Student Code of Conduct)
Immediate hostel termination/
Police case/ subject to Student
Disciplinary Board.
31 Fighting and inflicting body harm or injury on others. Immediate hostel termination/
Police case/ subject to Student
Disciplinary Board.
32 Stealing public property or other’s personal belongings
(breaching Clause 5 of Student Code of Conduct)
Immediate hostel termination/
Police case/ subject to Student
Disciplinary Board.
33 For residents who instruct or instigate others to breach
hostel rules.
From immediatehostel
termination/ Police case/ subject
to Student Disciplinary Board.
Depend on severity.
34 Man-handling is a crime. No resident will indulge /
participate in any individual or group leading to a brawl
/ fight within the hostel premises in what-so-ever
circumstances / situation.
Immediate hostel termination/
Police case/ subject to Student
Disciplinary BoardStudent.
35 Ragging in any form is a criminal offence and is strictly
prohibited.
Immediate hostel termination/
Police case/ subject to Student
Disciplinary Board.
36 Any occupant committing or abetting ragging are not
pin-pointed but circumstantially identified, they shall be
collectively punished. F
Immediate hostel termination/
Police case/ subject to Student
Disciplinary Board.
37 Any act of financial extortion or forceful expenditure
burden put on any by the occupants.
Immediate hostel termination/
Police case/ subject to Student
Disciplinary Board.

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38 Making, attemptingtomake,transmitting, or attempting
to transmit audio, video, or images of any student(s) in
the hostel premises in the bathrooms, showers,
bedrooms, or other premises where there is an explicit
expectation of privacy with respect to nudity and/or
sexual activity, without the knowledge of the and
consent of all participants subject to such recordings
(breaching Clause 2 of Student Code of Conduct).
Immediate hostel termination/
Police case/ subject to Student
Disciplinary Board.
No Misconduct Committed By Resident Penalty for Violation
39 Viewing or spying on occupant(s) in the hostel premises
in bathrooms, showers, bedrooms, or other premises
(breaching Clause 4 of Student Code of Conduct).
Immediate hostel termination/
Police case/ subject to Student
Disciplinary Board.
40 Occupants are not allowed to take part in any kind of
protest or strike.
Final warning letter or hostel
termination (depend upon degree
of involvement)
41 Defame or disparagethe hostel or its residents,
business partners, suppliers, vendors or other
stakeholders through comments made and published
on the internet or on social networks (breaching Clause
4 of Student Code of Conduct)
Final warning letter or hostel
termination (depend upon degree
of abuse or defamation)/subject
to Student Disciplinary Board.

16. 16
Appendix 1 - List of Equipment and Furniture
Room Type Capacity Quantity
STANDARDROOM(NON-WINDOW) c/wWall
fan, Wardrobe, mattress and Common
Bathroom
ROOM 1 PAX 4
ROOM 2 PAX 17
ROOM 3 PAX 12
ROOM 4 PAX 8
ROOM 5 PAX 1
STANDARD ROOM (WITH WINDOW) c/w Wall
fan, Wardrobe, mattress and Common
Bathroom
ROOM 2 PAX 17
ROOM 3 PAX 11
ROOM 4 PAX 18
ROOM 5 PAX 19
ROOM 6 PAX 37
ROOM 8 PAX 4
DELUXE ROOM (NON-WINDOW) C/W Air
Conditioning, Wardrobe, Mattress, Attached
Bathroom
ROOM 2 PAX 4
ROOM 3 PAX 4
DELUXE ROOM (WITH WINDOW) Air
Conditioning, Wardrobe, Mattress, Attached
Bathroom
ROOM 2 PAX 9
ROOM 3 PAX 3

17. 17
Appendix 2 – Schedule of Rates
No Description Rates (RM)
1 Booking Fee 50
2 Rental Deposit 220-300
3 Monthly Rental 220-300
4 Administration Fee 60
5 Access card Deposit 20
6 Air conditioning Pre Paid (minimum per month) 100
7 Late Rental Payment (Per Day) 10
8 Replacement for Room Key/ Air Condition Prepaid
Card
50
9 Replacement for Door Knob 75
10 Replacement for Door Access Card 100

18. 18
Appendix 3 – Accommodation Registration / Extension Process Flow
New
Student
Notice onOpening
for Registration
for
Accommodation
Registration
Day / Off-
Registration
Day
Prospective /ReturningStudent
Resident make Payment at SCS
counterat Level 3 Main Campus
Returning
Student
RMD issues notice of
accommodation
extension
Resident complete and
submit Extension of
Accommodationformto
RMD
RMD process
application
Successful –
To inform
returning
student
Unsuccessful
– To inform
returning
student

19. 19
HOSTEL RULES & REGULATIONS
UNITAR INTERNATIONAL UNIVERSITY
RESIDENCE MANAGEMENT DEPARTMENT
Register
/Check-in at
the hostel

20. 20
(Revision 1st
October 2015)
This revised Rules and Regulations shall supersede all previous versions, policies and
procedures and shall take effect effective 1 October 2015. The Rules and Regulations
stipulated herein may be reviewed, amended, varied and augmented as and when
deems fit and appropriate by
UNITAR International University.