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One Note 2007 Get To Know One Note

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  • Before you begin: Microsoft Office OneNote 2007 is installed as a stand-alone program and is included with installations of Microsoft Office Home and Student 2007, Microsoft Office Ultimate 2007, and Microsoft Office Enterprise 2007. [ Notes to trainer : For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides. Adobe Flash animations : This template contains Flash animations. These will play in PowerPoint 2000 and later. However: If you want to save this template in PowerPoint 2007, save it in the earlier PowerPoint file format: PowerPoint 97-2003 Presentation (*.ppt) or PowerPoint 97-2003 Template (*.pot) . (You’ll see the file types in the Save As dialog box, next to Save as type. ) Warning: If you save it in a PowerPoint 2007 file format, such as PowerPoint Presentation (*.pptx) or PowerPoint Template (*.potx) , the animations won’t be retained in the saved file. Also : Because this presentation contains Flash animations, saving the template may cause a warning message to appear regarding personal information. Unless you add information to the properties of the Flash file itself, this warning does not apply to this presentation. Click OK on the message.]

Transcript

  • 1. Microsoft ® Office OneNote ® 2007 Training Get to know OneNote Jim Taliaferro Community Mental Health Center
  • 2. Course contents
    • Overview: Learn the basics
    • Lesson 1: All the things you can do with OneNote
    • Lesson 2: Organize your notes
    Get to know OneNote Each lesson includes a list of suggested tasks and a set of test questions.
  • 3. Overview: Learn the basics Get to know OneNote OneNote is designed for note taking, brainstorming, research, searching, collaboration, collecting random bits of information — basically everything you’ve ever tried to do in notepads, sticky notes, to-do lists, and maybe even white boards. OneNote makes it all easier, and you’ll be able to keep all your information in one easy-to-manage location. This course is designed to help you get to know OneNote.
  • 4. Course goals
    • Learn to take, gather, and manipulate various types of information, including notes and sketches.
    • Send your OneNote notes to other Office programs, to streamline your own processes and reduce the time involved.
    • Find a particular note again by using search or by organizing your notes with sections and notebooks.
    Get to know OneNote
  • 5. Lesson 1 All the things you can do with OneNote
  • 6. All the things you can do with OneNote Get to know OneNote Getting a handle on information in your job, and at home, can be overwhelming. There are so many sources of information in the information age. OneNote is designed to help you keep track of all this. It’s great for doing research, taking notes, organizing lists, and more — and keeping it all in one place. Here you’ll find out how to get information into OneNote, arrange that information to your satisfaction, and use your notes in other Office programs.
  • 7. Write your notes Get to know OneNote When OneNote opens, you can start taking notes right away on the page , the blank central area in OneNote. Just click and type, or write, or draw — it really is that simple. All notes are held in note containers , which are invisible boxes that appear only when you move the cursor close to them. The animation shows how to take notes, add a new page, and enter a title. Animation: Right-click, and click Play .
  • 8. Write your notes Get to know OneNote When OneNote opens, you can start taking notes right away on the page , the blank central area in OneNote. Just click and type, or write, or draw — it really is that simple. All notes are held in note containers , which are invisible boxes that appear only when you move the cursor close to them. Here, you’ve titled your page “Plants to buy.” As soon as you click on the page and start typing your plant selections, their names appear in the note container.
  • 9. Internet research Get to know OneNote Have you ever taken notes about something you’ve seen on the Internet, and later wondered where you found the information? You’ll love this. When you copy any text from a Web page and paste it into OneNote, the URL of the source page is included for you — with no extra effort at all. And if you copy a hyperlink, it retains its functionality and doesn’t turn into plain text.
  • 10. Insert screen clips Get to know OneNote Research doesn’t always mean just text: sometimes you might want an image or an actual screen print of the source. You can do that, too, in OneNote. In your Web browser window (or any other program window) press the Windows logo key ( ) + S. Select an area of your screen using the mouse.
  • 11. Insert screen clips Get to know OneNote Research doesn’t always mean just text: sometimes you might want an image or an actual screen print of the source. You can do that, too, in OneNote. The screen clipping is automatically inserted into a separate OneNote window.
  • 12. Move notes on a page Get to know OneNote The meeting is over, and your notes are all over the page. Now you’d like to organize them and combine a few notes into the same paragraph. The animation shows how you can move notes by moving the note container; move text from one container to another; combine note containers; and more. Animation: Right-click, and click Play .
  • 13. Move notes on a page Get to know OneNote The meeting is over, and your notes are all over the page. Now you’d like to organize them and combine a few notes into the same paragraph. The picture shows how you can move notes around by moving the note container. Position the pointer on the bar at the top of the container, and when the four-headed arrow appears, drag the container to a new position.
  • 14.
    • Move text from one container to another by selecting the text and dragging it.
    • Move individual paragraphs by clicking and dragging the handle that appears to the left of the paragraph.
    • Combine notes containers by holding down the SHIFT key while you drag one container to the other.
    Move notes on a page Get to know OneNote Here are other ways to move text around on a page:
    • Change the width of the paragraph by resizing the note container. Point to the edge of the container, and when the two-headed arrow appears, drag the edge of the container.
  • 15. Move drawings Get to know OneNote When words don’t tell the whole story, try a drawing. You can draw freehand, or use buttons on the Drawing Tools toolbar. Once drawings are on a page, whether freehand or drawn using the Drawing Tools toolbar, you can move and resize them just as you do text. The animation shows how to move separate images and groups of drawings. Animation: Right-click, and click Play .
  • 16. Move drawings Get to know OneNote When words don’t tell the whole story, try a drawing. You can draw freehand, or use buttons on the Drawing Tools toolbar. Once drawings are on a page, whether freehand or drawn using the Drawing Tools toolbar, you can move and resize them just as you do text. You can select each separate image and move it using the four-headed arrow, as shown here, or resize it using the two-headed arrow.
  • 17. Format notes Get to know OneNote OneNote has all the features you would expect from a product designed for working with words. You can use bulleted and numbered lists, insert symbols, check spelling, and format fonts as you would in Microsoft Office Word. You can even use tables.
  • 18. Other Office programs Get to know OneNote Just because your notes are in OneNote doesn’t mean they have to stay there: OneNote is fully integrated with other Microsoft Office programs.
    • Send notes in an Outlook e-mail message.
    • Send notes to Word.
    • Mark a note as an Outlook task.
    Here are just a few of the things you can do:
  • 19. Side Note: Desktop sticky notes Get to know OneNote If you’re one of those people who has sticky notes everywhere to remind you to do things, you’re going to like Side Note . Side Note is a small version of OneNote that appears in its own small window and that can stay on top of all the other windows on your desktop. The animation shows Side Note in action. Animation: Right-click, and click Play .
  • 20. Side Note: Desktop sticky notes Get to know OneNote If you’re one of those people who has sticky notes everywhere to remind you to do things, you’re going to like Side Note . Side Note is a small version of OneNote that appears in its own small window and that can stay on top of all the other windows on your desktop. So if you’re reading an e-mail message that has a valuable nugget or suddenly remember that you need to water the plants, just press the Windows logo key + N.
  • 21. Suggestions for practice
    • Work with text.
    • Copy notes and screen clips from other places.
    • Use Side Note.
    • See how to work with other Microsoft Office programs.
    • Work with drawings.
    • Optional: Experiment with freehand drawing and the lasso.
    Get to know OneNote Online practice (requires OneNote 2007)
  • 22. Test 1, question 1
    • What do you have to do before starting to take notes in OneNote? (Pick one answer.)
    Get to know OneNote
    • Nothing, just type (or write).
    • Open a new blank file.
    • Start a new page.
    • Save the existing notes.
  • 23. Test 1, question 1: Answer
    • Nothing, just type (or write).
    Get to know OneNote Just open OneNote and start.
  • 24. Test 1, question 2
    • You’re organizing some text notes and want to rearrange them. What do you do? (Pick one answer.)
    Get to know OneNote
    • Cut and paste them to a new location.
    • You can’t do anything.
    • Drag the notes to where you want them.
    • Lasso them and then drag them.
  • 25. Test 1, question 2: Answer
    • Drag the notes to where you want them.
    Get to know OneNote You can move individual words or whole note containers by dragging them.
  • 26. Test 1, question 3
    • What is a Side Note? (Pick one answer.)
    Get to know OneNote
    • A note on a sidecar.
    • OneNote on a mobile device.
    • A note in really small font size.
    • A small version of OneNote that appears in its own small window.
  • 27. Test 1, question 3: Answer
    • A small version of OneNote that appears in its own small window.
    Get to know OneNote Side Note is like a desktop sticky note: the small Side Note window can stay on top of all the other windows on your desktop.
  • 28. Lesson 2 Organize your notes
  • 29. Organize your notes Get to know OneNote Imagine having OneNote full of pages of notes, and you can’t find anything. What would you do? Fear not, OneNote has you covered. There’s a powerful and quick search feature in OneNote, which means that you’ll be able to find things when you need them. To search, just click in the Search All Notebooks box, shown here, and then enter your search term or keyword.
  • 30. Notebooks and sections Get to know OneNote A notebook is a container for a set of pages. Each notebook is divided into sections , and each section has pages . Just as a paper notebook has section dividers and pages within each section…. A OneNote notebook has section tabs. You can have as many sections as you need. Think of it like this:
  • 31. Notebooks and sections Get to know OneNote You can also have many notebooks; exactly how you organize your notes is up to you. Notebooks and sections are right in front of you in OneNote; they’re part of what you always see in the OneNote window.
  • 32. Create notebooks and sections Get to know OneNote Creating notebooks and sections is simple; the picture captures the process. On the Standard toolbar, click the arrow next to the New Section button. On the menu, click what you want: Section , Section Group , or Notebook . (If you only want a section, you don’t have to use the menu. Just click the New Section button.)
  • 33. Create notebooks and sections Get to know OneNote Creating notebooks and sections is simple; the picture captures the process. You can get an overview of all your sections, section groups, and notebooks in the Navigation Bar. Just click the Expand Navigation Bar button to see everything.
  • 34. Move notebooks, pages or sections Get to know OneNote You may want to move things around so that notes are easier to find or work with. As the animation shows, it’s easy to move notebooks, section groups, sections, even pages. Move sections and notebooks in the Navigation Bar: Just drag notebooks, section groups, or sections from one location to another. To move a single page, drag the page tab. Animation: Right-click, and click Play .
  • 35. Move notebooks, pages or sections Get to know OneNote You may want to move things around so that notes are easier to find or work with. You can move sections and notebooks in the Navigation Bar. Just drag notebooks, section groups, or sections from one location to another, as shown here. To move a single page, drag the page tab, either to another position in the same section, or to a completely different section.
  • 36. Unfiled notes Get to know OneNote If you’re not a natural filer, do not panic. You won’t have to search through OneNote, looking for the section you want, in each meeting you attend. Instead, you can just start taking notes, then sort them out later. There’s a section called Unfiled Notes that’s designed just for this scenario. Take notes in there, and then organize them when you have time. The Unfiled Notes section is where your screen clips and side notes go, too.
  • 37. Suggestions for practice
    • Create a notebook.
    • Create a new section.
    • Explore the Navigation Bar.
    • Move notebooks, sections, and pages.
    Get to know OneNote Online practice (requires OneNote 2007)
  • 38. Test 2, question 1
    • To use OneNote, you must create notebooks and sections. (Pick one answer.)
    Get to know OneNote
    • True.
    • False.
  • 39. Test 2, question 1: Answer
    • False.
    Get to know OneNote You an use the Unfiled Notes section, and rely on search to find things.
  • 40. Test 2, question 2
    • A section is to a notebook as a what? (Pick one answer.)
    Get to know OneNote
    • Notebook is to a section group.
    • Page is to a section.
    • Page is to a section group.
    • Kitten is to a cat.
  • 41. Test 2, question 2: Answer
    • Page is to a section.
    Get to know OneNote A page is stored in a section, just as a section is stored in a notebook.
  • 42. Test 2, question 3
    • How do you move a section? (Pick one answer.)
    Get to know OneNote
    • On the Edit menu, click Move .
    • Right-click it, and then click Move .
    • Press CTRL, and then drag the section to the desired location.
    • Just drag it to where you want it.
  • 43. Test 2, question 3: Answer
    • Just drag it to where you want it.
    Get to know OneNote You can move sections, notebooks, and pages by dragging them.