1. Microsoft ® Office SharePoint ® Server 2007 Training SharePoint slide libraries II: Use slides in the slide library Jim Taliaferro Community Mental Health Center

3. Overview: What can you do with your library? SharePoint slide libraries II: Use slides in the library Your slide library has already been set up, using Microsoft Office SharePoint Server 2007. What are all the ways you can use the library when creating presentations in Microsoft Office PowerPoint ® 2007? Here you’ll find out how to copy slides into your presentation; edit slides in the library when their content becomes obsolete; and ensure you have the latest version of a slide you’ve copied from the library.

5. Lesson Use the library to copy, edit, and update slides

6. Use the library to copy, edit, and update slides SharePoint slide libraries II: Use slides in the library Your manager, Amy, has created a slide library on your team’s SharePoint site. It has slides with the most popular diagrams your team uses in presentations. Perfect. You were hoping to use a team organization chart that you saw in an earlier presentation in your own slide show. But not knowing who created it or where it lives, you wondered how you’d find it. Happily, Amy has given you a URL to the new library with the org chart. But how do you use the library?

7. Open the library and find a slide SharePoint slide libraries II: Use slides in the library You can open a slide library starting from your Web browser or in PowerPoint 2007. Start by opening it from the browser, using the URL your manager sent you. Then look for the slide you want by filtering on a column, such as the Description column, which lists the title of each slide in the library. Animation: Right-click, and click Play .

8. Open the library and find a slide SharePoint slide libraries II: Use slides in the library You can open a slide library starting from your Web browser or in PowerPoint 2007. Start by opening it from the browser, using the URL your manager sent you. Then look for the slide you want by filtering on a column, such as the Description column shown here, which lists the title of each slide in the library.

9. Copy slides to a presentation SharePoint slide libraries II: Use slides in the library You’ve found your slide in the library. Now you want to copy it to your presentation. In the last section, you opened the slide in its own window for a better view. Now, click the Copy slide to presentation command, also in that window, to open the presentation that you want to add the slide to and copy the slide to it. Animation: Right-click, and click Play .

10. Copy slides to a presentation SharePoint slide libraries II: Use slides in the library You’ve found your slide in the library. Now you want to copy it to your presentation. In the last section, you opened the slide in its own window for a better view. Now, click the Copy slide to presentation command, also in that window, to open the presentation that you want to add the slide to, and copy the slide to it. You’ll have a couple of choices to make along the way: Keep the source presentation format and Tell me when this slide changes .

11. Edit slides in the library SharePoint slide libraries II: Use slides in the library After you’ve copied the org chart slide to your presentation, your manager, Amy, decides to change the slide’s content in the library by adding the name of a new vice president. She opens the library, scrolls to the slide, and displays the menu for the slide. Clicking Edit in Microsoft Office PowerPoint opens the slide in PowerPoint 2007. Amy makes her changes, saves the slide, and sees it automatically update in the library. Animation: Right-click, and click Play .

12. Edit slides in the library SharePoint slide libraries II: Use slides in the library After you’ve copied the org chart slide to your presentation, your manager, Amy, decides to change the slide’s content in the library by adding the name of a new vice president. She opens the library and scrolls to the slide. Then she displays the menu for the slide. Clicking Edit in Microsoft Office PowerPoint opens the slide in PowerPoint 2007. Amy makes her changes, saves the slide, and sees it automatically update in the library.

13. Update slides in the presentation SharePoint slide libraries II: Use slides in the library Meanwhile, you’re still working on your presentation about the company’s organization and history. How do you know that Amy has updated the slide you used? One way is to check for updates whenever you have the presentation open in PowerPoint. PowerPoint will also prompt you. each time you open the presentation, to check for updates to the slide-library slides. Animation: Right-click, and click Play .

14. Update slides in the presentation SharePoint slide libraries II: Use slides in the library Meanwhile, you’re still working on your presentation about the company’s organization and history. How do you know that Amy has updated the slide you used? One way is to check for updates whenever you have the presentation open in PowerPoint, by using the Check for Updates command. PowerPoint will also prompt you. each time you open the presentation, to check for updates to the slide-library slides.

15. Open the library in PowerPoint SharePoint slide libraries II: Use slides in the library Let’s look at the same kinds of tasks shown earlier, but starting in PowerPoint 2007. Say your presentation is open in Normal view, and you think of a slide you want. Connect to the library directly from PowerPoint by using the Reuse Slides task pane. Then, by using the browse feature in the task pane, you can open your library right in the pane. Animation: Right-click, and click Play .

16. Open the library in PowerPoint SharePoint slide libraries II: Use slides in the library Let’s look at the same kinds of tasks shown earlier, but starting in PowerPoint 2007. Say your presentation is open in Normal view, and you think of a slide you want. Connect to the library directly from PowerPoint by using the Reuse Slides task pane, shown here. Then, by using the browse feature in the task pane, you can open your library right in the pane.

17. Edit the library in PowerPoint SharePoint slide libraries II: Use slides in the library You’ve copied a slide from the library, using the Reuse Slides task pane, and you see that the slide has a typo. No one would argue with your fixing the error in the library version. Display the slide in the Reuse Slides task pane again. Right-click the slide thumbnail, click Edit Slide on the shortcut menu, and make your change; then click Save . Animation: Right-click, and click Play .

18. Edit the library in PowerPoint SharePoint slide libraries II: Use slides in the library You’ve copied a slide from the library, using the Reuse Slides task pane, and you see that the slide has a typo. No one would argue with your fixing the error in the library version. Display the slide in the Reuse Slides task pane again. Right-click the slide thumbnail, click Edit Slide on the shortcut menu, and make your change; then click Save .

19. Publish new slides from PowerPoint SharePoint slide libraries II: Use slides in the library What about adding a new slide to the library, directly from PowerPoint? Within the presentation, you’d follow these steps. Click the Microsoft Office Button , point to Publish , and click Publish Slides . In the Publish Slides dialog box, select the slide you want, make sure the URL to the library is correct, and click Publish .