2. The toolbars contain graphically illustrated buttons that you click to
perform specific tasks in a program. PowerPoint has four main toolbars,
which can help you create your presentations quickly and easily.
The Standard Toolbar is located at the top of the PowerPoint window,
below the menu bar. It has buttons for common tasks such as saving,
printing, checking spelling, and inserting charts and tables.
Finding the Toolbars
3. The Formatting Toolbar is located just below the standard
toolbar. Most of its buttons are for formatting text. Use these
buttons to change the font type or size, make text bold or
italic, indent text, and insert bullets.
4.
5. The Drawing Toolbar is located at the bottom of the
PowerPoint window. It has tools for drawing shapes, adding
lines and curves, and inserting text boxes and WordArt. It
also has buttons for manipulating and formatting the objects
you draw.
6. Moving the toolbars to new locations
All PowerPoint toolbars can be moved or docked to any side of
the PowerPoint window. As well, docked toolbars, including
the Standard Toolbar, the Formatting Toolbar, and the Drawing
Toolbar, can be converted to floating toolbars.
A move handle on the left or top of the toolbar indicate that the
toolbar is docked. A title bar indicates that the toolbar is
floating.
Here's how to move one of the toolbars to
a new location:
1. Click the move handle on a docked
toolbar, or click the title bar on a floating
toolbar.
2. Holding down the mouse button, drag
the toolbar to the new location.
7. Docking a toolbar
Try docking a toolbar to the top of the PowerPoint window.
This will give you more working area on your PowerPoint
window.
1. Click the title bar on the toolbar.
2. Drag the toolbar upwards, until the
toolbar outline snaps into place along
the edge of the program window.
If you see move handles on the toolbar,
you know it is successfully docked.
8. The Animation Effects Toolbar has buttons for working with
animations, and the Web Toolbar helps you create
presentations on the Internet. There's also a Reviewing
Toolbar, a WordArt Toolbar, and a Control Box Toolbar.
When you're a more advanced user, you may wish to add
some of these toolbars to your PowerPoint window. Let's say
you want to add the animation effects toolbar. Here's what
you do:
1. Click the View menu, and then
point to Toolbars.
2. In the submenu, click the check box
next to animation effects. An animation
effects toolbar appears in the
PowerPoint window.
9. PowerPoint lets you remove toolbars you don't
need. Try removing the animation effects toolbar
you just activated.
1. Click the View menu, and then point to Toolbar.
2. In the submenu, click the check box next to
animation effects to deselect it.
The check mark disappears and the animation
effects toolbar is removed from your PowerPoint
window.
Removing a toolbar
10. Activating and using the Office Assistant:
The Office Assistant is an animated help system that
answers your questions, and offers tips and helpful
suggestions as you work. The standard Office
Assistant character is Mr. Clipit an animated
paperclip but you can change the Office Assistant's
character at any time.
To activate the Office Assistant, click the Office
Assistant button on the Standard Toolbar.
11. Or click the Help menu, then click Microsoft PowerPoint
Help.
The Office Assistant appears, ready to assist you.
Once the Office Assistant is activated, it "observes"
your work and offers tips or suggestions. A yellow bulb
above the Office Assistant indicates that it has a tip.
12. You can ask the Office Assistant to help you
perform tasks in PowerPoint. Lets say you want to
find out how to insert a graphic. Here's what you
do:
1. Click the Office Assistant. A
callout appears, asking you what
you want to do.
13. You can ask the Office Assistant to help you
perform tasks in PowerPoint. Lets say you want
to find out how to insert a graphic. Here's what
you do:
2. Type in your request. For
example, type "insert a
graphic". A list of related help
topics will appear.
14. You can ask the Office Assistant to help you
perform tasks in PowerPoint. Lets say you want to
find out how to insert a graphic. Here's what you
do:
3. Select a help topic from the
list. (Click See More for more
options.) The help topic is
displayed.
15.
16. Using PowerPoint vocabulary
Here are some terms in PowerPoint 97
that are useful to know.
Slide: An individual screen in a slide show.
Presentation File: The file you save to disk that
contains all the slides, speakers notes, handouts,
etc. that make up your presentation.
Object: Any element that appears on a PowerPoint slide,
such as clip art, text, drawings, charts, sounds, and
video clips. You can refer to a clip art object, a text
object, a title object, a drawing object, etc.
17. Slide Show: A series of slides displayed in sequence. A
slide show can be controlled manually or automatically.
Transition: A special effect used to introduce a slide
during a slide show. For example, you can fade in
from black, or dissolve from one slide to another.
18. UNIT 1
Obviously you're a teacher with a pioneering spirit. So,
no doubt, you'll want to teach your students how to
create multimedia presentations using PowerPoint.
Before you get your students all excited about funky
animations and nifty sound effects, you'll have to equip
them with a few PowerPoint essentials.
First and foremost, you have to talk the talk. Introduce your
students to PowerPoint vocabulary by doing a live
demonstration of all the different terms you will be using.
Explain the difference between a slide and an object. Show
how a transition is a part of a slide show. And just to make sure
everyone is on the same wavelength, follow-up your
demonstration with a worksheet
19. PowerPoint comes with many toolbars-fifteen of them, to be
exact. Don't worry about introducing your students to all of them.
Concentrate on the four main toolbars that appear when you first
open the program.
You might want to consider introducing the toolbars one at a time.
To start, you can hide all of the toolbars. When your students
need to format text or add graphics, show them how to add the
appropriate toolbar and teach them the function of each button.
The toolbar-by-toolbar approach sounds radical, but what better
way to prevent your students from clicking every button in sight.
Teaching PowerPoint one toolbar at a time also keeps your
students focused and gives you a nice, systematic way of
introducing the program's features and functions.
20. Before you introduce the Office Assistant to your students,
consider whether it will be beneficial to them. Will your
students be able to read and comprehend the words in
Office Assistant. Can they navigate through the Help files
without your assistance? Do you have enough class time
to let students explore this feature? Will your students
become as addicted to animating with the Office Assistant
as you are?
Note: If you haven't discovered this yet, hold your mouse over the Office
Assistant and click your "right" mouse button. Choose Animate from the
pop-up menu and be prepared for a surprise.
Take a quick quiz to
test your knowledge!
22. 1. You know a toolbar is successfully docked
when...
a. it moves to the side of the page.
b. it turns a different color.
c. move handles appear on it.
d. a loud whistling sound comes from your computer speakers.
Click on the correct answer
23. A toolbar is successfully
docked when move
handles appear on it.
24. 2. Where is the Format toolbar located?
a. Top of the PowerPoint window
b. Bottom of the Power window
c. Top of the standard Toolbar
d. Below the standard Toolbar
Click on the correct answer
26. 3. Drawing Toolbars has tools for…
a) Cropping Images
b) Inserting Text Boxes
c) Front Types
d) Indent Text
Click on the correct answer
27. It has tools for drawing shapes,
adding lines and curves, and
inserting text boxes and WordArt. It
also has buttons for manipulating
and formatting the objects you draw.
28. 4) What is an a example(s) of a Transition?
a) Fade in from black
b) Dissolve from one slide to another
c) Spin slide
d) Both a & b are correct
Click on the correct answer
29. Transition: A special effect used to
introduce a slide during a slide
show. For example, you can fade in
from black, or dissolve from one
slide to another.
30. 5) What does the yellow bulb above the
Office Assistant indicate?
a) To save a file
b) Content and Index
c) It has a tip
d) Search Folders
Click on the correct answer
31. The Office Assistant appears, ready to assist you.
Once the Office Assistant is activated, it
"observes" your work and offers tips or
suggestions. A yellow bulb above the Office
Assistant indicates that it has a tip.
