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Document imaging in SharePoint

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  • PAUL WILL START 10 MINUTE TIMER
  • PAUL
  • PAUL:ECMWhat is it?ECM features in SharePoint 2010 & DemoMigration Options & Best PracticesDocument Imaging & ManagementWhy image documents?DI ModesFeatures and tools for 2010Platform Considerations Image Capture DemoQ & A
  • PAULOther possible additionsWord Automation ServicesBusiness Connectivity ServicesOffice Web Applications
  • PAUL
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  • PAUL
  • CHRIS
  • CHRIS
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  • CHRIS
  • PAUL
  • PAUL
  • SURVEY
  • PAULIf they need help, we’ve had access to SharePoint 2010 for over a year – we can guide them thru the processMentionDownloads, Recording & Email invite to ECM in SharePoint 2010 WebinarExplain SharePoint GamePLAN Q & A - EVERYONE

Document imaging in SharePoint Document imaging in SharePoint Presentation Transcript

  • ECM & Image Capture
    in SharePoint 2010
    Audio Information Listen using your computer (VOIP) or Dial-in: (951) 262-4343 Access code: 909934
  • Speakers
    Chris Riley
    Imaging and ECM Author
    ECMp, IOAp
    Sr. ECM & Image Capture Architect
    Paul Papanek Stork
    SharePoint MVP & Author
    Sr. Architect & Lead Consultant
    MBA, MCT, MCSE, MCSD, MCDBA, MCITP, MCPD…
  • Agenda
    A sprinkling of demos throughout…
    Introductions
    SharePoint 2010 ECM Overview (Paul)
    SharePoint 2010 Imaging (Chris)
    ECM Migration and Best Practices
    Q&A
  • What is ECM?
    The collection, storage, and delivery of enterprise electronic or paper content and documents
    Software that provides:
    Content Storage & Management
    Compliance & Governance
    Knowledge worker efficiency
    Business Intelligence
    Archival & eDiscovery
    Automation and/or Workflow
  • Audience Survey
    What is your primary role in ECM and/or Image Capture for your organization?
    Decision Maker, Influencer or Sponsor
    Admin or Architect
    Analyst or End User
    Consultant
  • Existing 2007 ECM Features
    Document Libraries
    Content Types
    Workflow
    Information Management Policies
    Auditing
    Integration with Rights Management
    Enterprise & Federated Search
  • New 2010 ECM Features
    Document ID Service
    Enterprise Content Types
    Managed Metadata Service (Taxonomy)
    Tagging, Ratings (Folksonomy)
    Document Sets
    In-place Records Management
    Rich Media Support
    Business Connectivity Services
  • SharePoint 2010 ECM Features
  • Audience Survey
    Where is your organization on the ECM & Document Imaging curve?
    No real solution in place
    Somewhat satisfied with our solution but room for improvement
    Dissatisfied and/or experiencing problems with our existing platform
    Completely satisfied
  • What’s the ROI for Imaging?
    Reduce cost, time and errors associated with data entry
    Join paper content with digital counterparts
    Expand Search & eDiscovery
    Access documents & information faster
    Reduce hard-copy storage costs
    Facilitate automation for paper based business processes
    Go “Green”!
  • Document Imaging Modes
    Image Only Scanning
    Full page conversion
    OCR / Text extraction
    Document conversion, e.g. to searchable PDF
    Most Common
    Data Capture
    Fixed
    Semi-Structured “unstructured”
    Database lookups
    Metadata capture – identity, station, etc.
  • Image Capture in 2010
    Sponsored By: Kodak
  • Imaging Best Practices
    Focus on Image quality
    300 DPI – 400 DPI res.
    TIFF G4 or Dual Stream
    Capture Requirements
    Expectations
    Level of extraction
    Your Use Case
    Document Sources
    Document Volume
  • Platform Migration Options
  • ECM Best Practices
    Research Compliance Requirements
    Conduct an Information Audit
    Plan Taxonomy and Meta Data before Implementation
    Empower Knowledge Workers with Folksonomy Tools
    Establish Archiving Policies and Procedures
    Periodically Clean Up Unused Document Workspaces
  • Audience Survey
    What do you see as next steps?
    Assess current ECM & Image Capture platform and environment
    Learn more about SharePoint 2010, ECM & Image Capture
    Plan for ECM implementation using SharePoint 2010 or another platform
  • Resources and Q & A
    Assessment, Planning & Implementation
    ECM & Image Capture GamePLAN
    Contact us for demos & guidance
    Learn more about SharePoint 2010
    Next Webinar: SharePoint 2010 Design & Deployment Best Practices
    Online resources
    Chris Riley’s Blog: http://blog.livinganalytics.com
    Microsoft ECM Team Blog: http://blogs.msdn.com/ecm/
    Contact
    Info@ShareSquared.com
    800-445-1279 x402