OmniScan - Enterprise Batch Scanning Indexing Solution

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OMNISCAN TM
Batch Scanning and Indexing Solution
OmniScan is a powerful, production-grade document capture solution,
designed specifically to meet the demand of both centralized as well as
distributed high-volume document capture. OmniScan enables scanning of
different types of documents with minimal human intervention.
OmniScan simplifies the cumbersome and time consuming processes of
image cleanup, document categorization and indexing. It provides image
assisted data entry, manual and automatic indexing and automatic data
extraction using OCR, MICR, Barcode Recognition, etc.
Key Features Insert-before and insert-after features
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Powerful Document Scanning Support ? option
Rescanning
? paper documents
Scanning of ? from one document to another
Move pages
High Volume scanning through powerful GUI-based
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template Complete Information Management
Scan multiple records into batches for auto/manual
? ? document separation and classification
Automatic
processing ? organization of documents into folders
Automatic
Scan additional pages into existing documents
? ? of meta data with documents and
Association
? unwanted pages
Deletion of records for easy indexing and retrieval
Scanning different document types with different
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scanning properties. For e.g., while scanning an Data Entry form
application form can be scanned in color at 100 DPI ?Form design for data entry in user defined fields
and supporting documents in Black & White at 200 ? values for a particular field as Pick List
Predefined
DPI. ?Default value for a field
? separation based on fix pages, blank
Document ? read-only fields
Setting of
page, barcode and standard form recognition ?Custom code to populate data in fields
? page removal
Auto blank ?Image scrolling on field traversal
? Duplex scanning support
Simplex and
Parallel scanning and export to increase productivity
? Automatic Data Capture & Simplified Export
?Zoning feature for automatic data extraction while
Powerful Imaging Facility scanning
? all standard image operations such as
Performs ? form recognition for document
Automatic
deskew, despeckle, rotate, invert, etc. separation
? zoom-in, zoom-out and zoom
Facilities of ?Direct Export to Document Management System
percentage (DMS)
? traverse to next/previous page/record or
Facility to ? creation, document filing & indexing
Auto folder
specific page for viewing multipage documents ? Cropping like signature and photograph
Auto Image
? automatic image-cleanup
Performs ?Convert image to Black & White after cropping
Easy Document Verification Newgen Document Capture Solution
?Image assisted document verification OmniScan
?Page-by-page verification of documents Increased automation and digitization leads to a
Solutions for Business Process & Content Management

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steady increase in volume of documents being workers within a capture workflow. Simultaneous
managed in various industries. These business processing of activities within a capture work-step
documents may exist in different forms such as paper, improves the turnaround time. Some of the
e-mails, forms, or office documents. Therefore, prominent features are:
businesses are always on the lookout for efficient,
cost-effective, distributed and scalable document Allows multiple users to participate in each step of
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capture solutions that can extract important the capture workflow simultaneously
information from various types of incoming Allows user assignment to each stage of a route to
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documents and feed it to other enterprise process scanned documents
applications that drive their business. ? routing a defined batch of documents
Facilitates
from one stage to the next, enabling a production
The time lost in searching for the right information is indexing & validation environment and faster
an opportunity cost to the organization in terms of a processing time
lost business deal or poor customer servicing. This is Allows parallel processing of activities by the users
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reason enough for organizations to invest in an within the defined capture workflow
effective document capturing solution to scan and ? defining exception stages so that when a
Helps in
convert information from the documents into a more problem is encountered at a particular stage, user
reliable and easily retrievable form. can raise an exception and corrective actions can
be taken before moving forward in the capture
Capture Workflow workflow
OmniScan is empowered by a capture workflow,
which maps the entire process of document Steps in Capture Workflow
capturing, quality enhancement and delivery of ? Scanning: OmniScan helps in scanning
Complex
documents and retrieved information to other different types of documents with different
business systems like a Document Management scanning properties. For example, an
System (DMS). application form may be scanned in color as it may
contain a photograph, while other documents may
It enables multiple users to be assigned at a capture be scanned in black and white. Different sections
work-step for processing of single or multiple of your documents can also be scanned in different
documents. OmniScan allows different activities to be Dots per Inch (DPI) and image types to optimize
performed on the document like scanning, indexing, the storage requirements.
verification, etc., amongst different specialized
Capture Work steps
Image Image Quality
Batch Preparation Scanning
Enhancement Check
Manual preparation Automatic scanning Automatic image Manual Verification
of documents into of batched documents enhancement for of scanned
batches using production deskew, despeckle, images for quality
level scanners rotate, invert, etc. check
Release of Verification of Data Entry Data Extraction
Documents Documents OmniScan can be
Multiple services Manual audit of Data entry may be integrated with data
release bulk documents documents done extraction engines
to Workflow & Document and page-by-page by users if required to capture data from
Management Systems verification structured forms
Solutions for Business Process & Content Management

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Image Enhancement: After scanning, OmniScan
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subjects the documents to a rigorous, fully
automated image enhancement process which
includes despeckling, deskewing, unwanted border
removal, and many more such functions.
Classification: Since a business may deal with
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different types of documents, OmniScan helps in
defining criteria for document classification for
different documents. This enables the system to
recognize the contents of a document and to
automatically classify it as a specific document type.
Data Extraction: User-defined set of indices can
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be associated with the scanned images. It also
supports OCR, barcode extraction, MICR & Image
assisted data entry.
? Documents and the extracted
Release:
information can be automatically released into
Newgen's Document Management System -
OmniDocs. Using ready to deploy adapters,
documents can be released to other business
applications and Document Management Systems.
Minimum System Requirements
Client
Hardware:
PIV, 2 GB RAM, 20 GB HDD, Scanner TWAIN
Compliant
Software:
Windows 7, Windows Vista, Windows XP
OmniScan can easily be configured and grows
with customer requirements, from a standalone
desktop system to a high performance forms
processing solution for hundreds or thousands of
documents per day
Solutions for Business Process & Content Management

4. About Newgen
Newgen Software Technologies Limited is the market leader
in Business Process Management (BPM) and Enterprise
Content management (ECM), with a global footprint of 850
installations in over 40 countries with large, mission-critical
solutions deployed at the world's leading Banks, Insurance
firms, BPO’s, Healthcare Organizations, Government,
Telecom Companies & Shared Service Centers.
Newgen Software has been positioned in the Magic Quadrant
for Business Process Management (BPM) and Enterprise
Content Management (ECM). The company has been
recognized by distinguished analyst firms like Frost and
Sullivan as A 'Hot Company to Watch for' in their global ECM
Market report, 2009 and by IDC in its exclusive report
“Newgen Software: Global Leader in Business Process
Management and Document Management Solutions”.
Newgen is a winner of prestigious awards, such as the CNBC-
TV18, “Emerging India Award 2008”.
With HSBC and SAP investment, Newgen is one of the rare
product companies to have backing of both leading financial
and technology companies of the world. Newgen’s Quality
Systems are certified against ISO 9001:2008 and Information
Security Standard, ISO 27001:2005. Newgen has been
assessed at CMMi Level3.
CORPORATE OFFICE UAE US
New Delhi Regional Office Newgen Software Inc.
Newgen Software Technologies Ltd. Newgen Software Technologies 1364 Beverly Road, Suite 300
A-6, Satsang Vihar Marg, Suite No. 314, Building @ 3 McLean, VA 22101
Qutab Institutional Area, P O Box 500297, Dubai Internet City Tel: +1-703-439-0703
New Delhi - 110 067 INDIA Dubai, UAE Email: usa@newgensoft.com
Tel: +91-11-4077 0100, 2696 3571 Tel: +97144541365
Fax: +91-11-2685 6936
Email: corpmktg@newgensoft.com Registered Office
Newgen Software Technologies
Y 1 – 46, P O Box 120586 www.newgensoft.com
SAIF ZONE Sharjah, UAE http://blog.newgensoft.com
Tel: +971 65571040
Solutions for Business Process & Content Management