Practice Material for students' guidance

1. Practical Writing – Memos Situations
1
Q. You are the Head of Stitching Department of Mod Garments Limited. Work on an
important export order for Men’s Suits amounting to Rs 25 million is in process. While
coming to work, 30 workers i.e. 20 percent of your total workforce have been seriously
injured in a recent bus accident.
You are required to prepare an Inter-office Memo to the Head of the Human Resources
Department requesting for recruitment of 25 temporary workers on an urgent basis. You
may assume any details that may be considered necessary.
Note: Assume that your name is Sohail Ahmed
The name of the Head of the Human Resources Department is Mr Zaheer Khan.
Q. Household Technologies Limited (HTL) is engaged in the business of manufacturing and
marketing of a wide range of domestic home appliances. The Company has achieved
outstanding results for the year ended June 30, 2007 and its key indicators of performance
viz, production, sales and profits have exceeded the budget targets. In its recent meeting,
the Board of Directors while appreciating the team effort of the employees have decided to
grant a bonus equivalent to two months basic salary to all the employees.
In your capacity as Director Corporate Affairs, you are required to prepare an Internal
Memorandum addressed to the employees announcing the declaration of bonus. The
Memorandum while conveying management’s appreciation of the employees efforts should
briefly mention the target of increase in all the key parameters by 20 per cent for the next
year and the need for development of new products and markets to achieve sustainable
business advantage. The Memorandum should be prepared with the objective to elicit
maximum employee efforts to enable HTL to achieve leadership position in its line of
business within a period of 4 years.
Q. In the recent budget, there was a significant reduction of duties on imported cars. You are
the Sales Manager of Speed Motors, a local automobile company. Due to the reduction in
import duties, it is feared that the car sales of local companies would drop.
Write a memorandum to the Managing Director of Speed Motors, informing him about the
impact of the new development.
Q. ABC Company has recently introduced a policy of subsidizing 50% of the tuition fee of
employees’ children. Write a memo for announcing this policy.
Q. You are the manager of the Production Department of the XYZ Company. In the past three
months the productivity of the employees has remained stagnant, and upcoming season will
require increased production of goods. Write a memorandum to the Manager of Human
Resources recommending a bonus plan to encourage employees, and suggest other ways of
increasing productivity.
Q. You are employed in a local insurance company. The personnel manager, being concerned
about poor staff morale following the closure of a small nearby branch and redundancies
in 2 others, has asked the office supervisor to look into the problem. Assuming that you are
the office supervisor, write a memorandum to the personnel manager outlining the problem
and setting out the proposals for raising staff morale.