Project Management Overview
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The document provides an overview of project management concepts for students, including defining a project, work breakdown structure (WBS), scheduling, and the triple constraint of project management. It outlines an agenda for introducing these topics, with activities for students to practice creating a project charter, WBS, and schedule. Templates are also shared to guide students in representing the WBS, network diagram, and project schedule.
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Project Management Overview
- 1. Project Management Overview for St. Georgeās International School , Luxembourg Sixth Form Students July 1st 2014 Madhumalti Sharma Diamany Nabhan-Ngandu
- 2. Agenda Start Time End Time Activity 8:30 am 8:45 am Introductions Overview of project management standards 8:45 am 9:05 am What is a project? Activity to identify project vs operations Create Project Charter 9:05 am 9:25 am Work Breakdown Structure creation 9:25 am 10:00 am Project Time Management Create schedule Triple constraint on project 10:00 am 10:30 am Summary and Lessons Learned
- 3. About Us Madhumalti Sharma, PMPĀ® European Program Manager, Montrium Passionate about teaching kids to code http://www.workshop4me.org
- 4. Diamany Nabhan-Ngandu Project Manager (Customer Services), Fidelity Creative project manager at home eg. Dinosaur papier mache, fairy house About Us
- 6. Agenda Start Time End Time Activity 8:30 am 8:45 am Introductions Overview of project management standards 8:45 am 9:05 am What is a project? Activity to identify project vs operations Create Project Charter 9:05 am 9:25 am Work Breakdown Structure creation 9:25 am 10:00 am Project Time Management Create schedule Triple constraint on project 10:00 am 10:30 am Summary and Lessons Learned
- 7. What is a project? āA project is a temporary endeavour undertaken to create a unique product, service or resultā PMBOKĀ® Guide Fifth edition
- 8. What is project management? āProject management is the application of knowledge, skills, tools and techniques to project activities to meet the project requirementsā PMBOKĀ® Guide Fifth edition
- 9. Activity ā¢ Is this a Project or Operation? 7 minutes
- 10. Activity ā¢ Create Project Charter for your project 10 minutes
- 11. Agenda Start Time End Time Activity 8:30 am 8:45 am Introductions Overview of project management standards 8:45 am 9:05 am What is a project? Activity to identify project vs operations Create Project Charter 9:05 am 9:25 am Work Breakdown Structure creation 9:25 am 10:00 am Project Time Management Create schedule Triple constraint on project 10:00 am 10:30 am Summary and Lessons Learned
- 12. Work Breakdown Structure The WBS is a hierarchical decomposition of the total scope of work to be carried out by the project team to accomplish the project objectives and create the required deliverables. PMBOKĀ® Guide Fifth edition
- 13. Work Breakdown Structure 1.0 Tree house 1.3 Design 1.4 Build platform 1.1 Buy material 1.2 Find out Rules 1.3.1 Select trees 1.3.2 Define layout 1.1.1 Prepare shopping list 1.1.2 Place order 1.1.3 Pick up material 1.3.3 Select tree house 1.3.4 Make a model 1.4.1 Fix support beams 1.4.2 Assemble platform to beams 1.2.1 Check regulation 1.2.2 Talk to City hall 1.5 Build house 1.5.1 Build walls structure 1.5.2 Add walls to platform 1.5.3 Add roof 1.3.4 Define material 1.2.3 Talk to neighbours
- 14. Activity ā¢ Create WBS for your project 15 minutes
- 15. Agenda Start Time End Time Activity 8:30 am 8:45 am Introductions Overview of project management standards 8:45 am 9:05 am What is a project? Activity to identify project vs operations Create Project Charter 9:05 am 9:25 am Work Breakdown Structure creation 9:25 am 10:00 am Project Time Management Create schedule Triple constraint on project 10:00 am 10:30 am Summary and Lessons Learned
- 16. What is Time Management? ā¢ Plan Schedule Management ā¢ Define Activities ā¢ Sequence Activities ā¢ Estimate Activity Resources ā¢ Estimate Activity Durations ā¢ Develop Schedule ā¢ Control Schedule
- 17. Project Schedule Network Diagram ā¢ Shows the logical flow of tasks in the project. ā¢ From the WBS we can see which tasks can be done simultaneously, because we have assigned different resources to each of these tasks
- 18. Project Network Diagram Begin End 1.3.1 Select trees 1.3.2 Define layout 1.3.3 Select tree house 1.3.4 Make a model 1.3.5 Define material 1.1.1 Prepare shopping list 1.2.2 Talk to City hall 1.2.3 Talk to neighbours 1.2.1 Check regulation 1.1.2 Place order 1.1.3 Pick up material 1.4.1 Fix support beams 1.5.3 Add roof 1.5.1 Build walls structure 1.4.2 Assemble platform to beams 1.5.2 Add walls to platform
- 19. Project Schedule Task Id Task Work/ Effort Duration Start Finish Predecessors Resource Names
- 21. Activity ā¢ Create schedule for your project 10 minutes
- 22. Agenda Start Time End Time Activity 8:30 am 8:45 am Introductions Overview of project management standards 8:45 am 9:05 am What is a project? Activity to identify project vs operations Create Project Charter 9:05 am 9:25 am Work Breakdown Structure creation 9:25 am 10:00 am Project Time Management Create schedule Triple constraint on project 10:00 am 10:30 am Summary and Lessons Learned
- 23. Summary ā¢ Project management standards ā¢ Project vs operation ā¢ Work Breakdown Structure ā¢ Project Time Management ā¢ Triple Constraint
- 24. Feedback and Lessons Learned
- 25. Templates shared ā¢ Project Charter ā¢ WBS Outline ā¢ Project Network Diagram ā¢ Project Schedule
- 26. Madhumalti Sharma, PMPĀ® Diamany Nabhan-Ngandu
Editor's Notes
- MS
- MS
- MS Name, age, what you expect from the session
- DN
- DN 5 minutes
- DN
- MS 10 minutes
- MS 47 processes in 13 knowledge area and 5 process groups. Mention Project Charter in Initiating and give example of charter. Scope, time, budget, result. Mention assumptions, timeline
- MS 7 minutes
- MS 10 minutes Divide into teams Select project Create project charter
- MS
- DN 10 minutes The WBS allows to divide your project into work packages and dependencies and show their relationship and workflow in visual form. The WBS is one way of organizing all of the tasks in the project. The method used is to break the project objective into sub-objectives. In this case, the rainbow cake. For each sub-objective, I list the tasks necessary to achieve the sub-objective. In this case, the Make Cake sub -objective consists of 1) Look in cake recipe book, 2) Measure/mix cake ingredients, 3) Cool cake, and 4) Bake cake. Note that the tasks do not have to be listed in the correct time sequence. The important thing at this stage is to make a complete list of all the tasks necessary to successfully achieve the sub-objective.
- DN The WBS allows to divide your project into work packages and dependencies and show their relationship and workflow in visual form. The WBS is one way of organizing all of the tasks in the project. The method used is to break the project objective into sub-objectives. In this case, the rainbow cake. For each sub-objective, I list the tasks necessary to achieve the sub-objective. In this case, the Make Cake sub -objective consists of 1) Look in cake recipe book, 2) Measure/mix cake ingredients, 3) Cool cake, and 4) Bake cake. Note that the tasks do not have to be listed in the correct time sequence. The important thing at this stage is to make a complete list of all the tasks necessary to successfully achieve the sub-objective.
- DN 15 minutes
- DN
- MS Introduce concept of lead, lag,
- DN After starting the cake project, we can either first look in the frosting recipe book, look in the cake recipe book, or drive to the store to buy the decorations. From our Task Assignment Matrix, we can see that we can do all of these tasks simultaneously, because we have assigned different resources to each of these tasks. Even if we have fewer resources, however, we have established that there are at least three paths of tasks available in our project. After we look in the frosting recipe book, we can measure/mix the frosting ingredients. We are then ready to slather the frosting on the cake. However, we have to wait for the cake to be baked and cooled before we do this task.
- DN
- MS Introduce resource calendar, risk register, milestone schedule
- MS
- MS 10 minutes
- MS
- MS with DN pitching in
- MS Take Post its ā red, yellow, green and one to enter EBI ā even better if for feedback Venn Diagram ā interesting, learnt something new, can apply the knowledge
- MS