1. Project
Management

2. • Definitions
• Project Management
• Project Scheduling
• Project Communication
• Risks & Issues
Outline

3. A unique undertaking composed of interrelated activities
which has a well defined beginning and end, often
involving members from cross-functional groups, that
operates under specific constraints of resources,
schedules, and requirements
Project

4. All projects have a beginning, a middle and an end.
Beginning Middle End
Project

5. A process is a series of actions directed towards a
particular result.
activityinputs outputs
Project

6. Projects have a common set of characteristics
which can also be defined by what they are not
A target
outcome
A defined life
span
Cross
department
participation
New or
unique
Time, Cost
and
performance
requirements
What is a
project?

7. Explorations
Go on
indefinitely
One person
working alone
Creating the
same thing
multiple times
No constraints
on time, cost
or
performance
What a project
isn’t

8. Projects v Not Projects

9. Projects v Not Projects
• Writing a term paper
• Writing a new piano piece
• Designing an iPod
Routine, Repetitive Work
•Taking class notes
•Practicing scales on the piano
•Routine manufacture of an
Apple iPod

10. • Includes a start and end time
• Creates something new or fix/improve
something that already exists
• Proposes or support temporary change
Project
Characteristics

11. Project
Characteristics
• Performed by people and teams
• Constrained by resources or budget or
schedule
• Monitored and controlled
• Initiated, planned, executed and closed

12. All projects typically go through these five processes
Plan
Monitor &
Control
Implement
Close
Initiate
Process Groups

13. Project
Management
A set of skills and methods of planning,
organizing, and managing a project from
inception to its successful completion

14. Advantages of Project Management?
• Better control of financial, physical, and human
resources
• Lower costs
• Higher quality and increased reliability
• Higher profit margins
• Improved productivity
• Better internal coordination

15. The Triple Constraint
Also known as the IRON TRIANGLE
Time
Scope Cost

16. Video
https://www.youtube.com/watch?v=9LSnINglkQA

17. Project
Planning

18. Project Management
Basics
Before developing a project, consider:
• What is the purpose,objective?
• Who is the audience?
• What are the desired outcomes?
• What are the key elements of the project?
• What is the timeframe?
• Is there a budget?
• Who is the sponsor?
Group Discussion

19. Step 1
List your project objectives.
ᅳWhat defines a successful project?
ᅳMeasures (How will you know you achieved
success?)
Describe your project & its scope
 Why are we doing this project, benefits, etc
Project
Management

20. Project Planning
Step 2
Executive summary
• description of the project
• explains why the project is needed
• what you plan to accomplish
• how long you expect the project to take
• what the project deliverables are
• how many members will work on it
• how much costing will be devoted

21. Project Planning
Step 3
•Use this section to assign team members to
various tasks.
•Include an organizational chart that shows
the chain of command for the project.
Member Task
Ali Cameraman
Muthu Do posters
Ah Chong Buy materials

22. Project
Scheduling

23. Why are schedules important to
projects? What value do they add?
Project
Scheduling

24. Purposes:
• Provides a commitment about when things will be done
• Encourage everyone on the project to see their efforts
as part of a whole
• Provides a tool for breaking work into manageable
chunks
• Provides a tool for measuring progress
Project
Scheduling

25. The Schedule is a living document that constantly changes
and manages the work effort of everyone on the team.
 File Type - Use a spreadsheet or project management
software (MS Excel & MS Project are common &
effective)
 Task list and timeline
ᅳBreakdown of Work (Phases, activities, tasks)
ᅳResources assigned to tasks
ᅳStart and end dates for tasks (time to complete
each task)
Project
Scheduling

27. Project
Scheduling
Step 4
Create an overall project schedule
The schedule shows the entire duration of the
project and includes milestones, delivery dates
for specific parts of the project, dates of
reviews, deadlines, etc.

31. date date date date date date date date date date date date
Event 1 Event 5Event 4
Event 3Click to
replace
text.
Timeline Title

32. Project Tracker
[Company name]
Project name: [Fourth Coffee Gala]
Time to
event
Task
duration
Due date Complete Partner
Planning
Call front desk attendant to reserve room at
hotel.
8 weeks 30
minutes
20/3/20045/12/2004Alpine Ski
House
Send invitation in e-mail for review to local
account manager.
5–6 weeks 6 days _ _ Alpine Ski
House
Account manager sends back invitation
approval.
5–6 weeks 1 day 1/3/2004 _