2. Objectives for this Workshop
• Review responsibilities
• Explain features on MyLCI
• Discuss challenges and solutions
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3. nagaRAJU
Keep accurate record of meetings
Forward minutes to cabinet members
Help coordinate cabinet meetings
Monitor MM reports from clubs
Work under the DG’s supervision
The responsibilities of the DCS include?
Repsonsibilites Quiz
4. Important Responsibilities
Further the purposes of LCI
Perform duties as delegated by the DG
and the cabinet
Work under the supervision of the DG
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5. Primary Responsibilities
Keep an accurate record of cabinet meetings
and district convention
Forward cabinet meeting minutes within 5 days
to members of the cabinet and to LCI
Forward copies of the convention minutes
to members of the cabinet, to club officers and to LCI
Monitor MM Reports activity from clubs
Prompt, proper & perfect correspondence
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6. Cabinet Meetings
At least four meetings (quarterly)
First within 30 days after Int’l Convention
Communicate 3 weeks before
the date, time and place
the agenda as approved by DG
Take detailed minutes
Communicate the minutes promptly
to all cabinet members (& club officers)
to Dist & Club Admn Division at LCI
courtesy copies
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7. DG’s Official Visitations
Be in constant communication with DG
Set up schedule for official visits
Help the DG follow up with clubs
Involve the Dist PRO, RC, ZC and others
Send to clubs
• a short biography of DG
• sample press release
• sample agenda and guidelines
• DG’s special preferences
Brief the DG about the club health status
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8. Constitutions & Bye Laws
Know thoroughly and refer frequently
International Constitution and By-Laws (LA-1)
Lions Club Constitution and By-Laws (LA-2)
District Constitution and By-Laws (LA-4)
Multiple District Constitution and By-Laws (LA-5)
Be able to answer any questions
Never give a decision that can’t be substantiated
When in doubt, refer the matter to DG / experts
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9. Correspondence
Acknowledge / respond properly and promptly
Forward to officers concerned
Furnish a copy to DG, unless it is routine
Use a business style, format and tone
Use technology / group communication
Quote from Constitution & By-laws when necessary
Develop and follow systematic filing
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10. Filing
Club wise, officer wise & event wise
MM Reports (past + current)
RC / ZC / DC reports
Cabinet meetings & minutes
DG’s correspondence
Charter nights and club visitations
Access MyLCI for various reports
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11. Other Documents
Calendar of events, DG’s visits and appointments
Tracking form of MM Reports
Organization chart for the district cabinet
Biographies of the DG & VDGs
Detailed mail lists of cabinet members
Detailed mail list of club officers
Dates list for all charter nights in the district
List of notable club anniversaries (25, 50, 75)
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12. District Newsletter
Make it easy to read and inexpensive
Use technology and save money
Give priority to future events and projects, seminars
Promote the international & other conventions
Motivate participation in Leadership Institutes
Highlight DG’s visits, charter nites & installations
Show details of new clubs and membership statistics
Report summaries of cabinet decisions
Mail courtesy copies
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20. DCS on MyLCI
Welcome email from MyLCI by May end
Full access from July 1
Use your current user name & password
Or register for a new login
Support 630-468-6900 or mylci@lionsclubs.org
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21. DCS Role Specific Homepage
My Tasks:
customized to your position and your district
My Members:
membership reporting status, overall changes, net gain/loss
My Clubs:
club changes, new clubs, cancelled clubs and clubs on status quo
My Service Activities:
summary of clubs reporting service activities
My Info:
your personal contact information
My Officers:
district and multiple officers and members of your leadership team
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22. Can view / download data of all clubs
Can view and print various reports & rosters
View financial statements
Can assign one year district chairpersons
Cannot assign three year district chairpersons
Cannot update club membership records
Cannot update club service records
Reports on DCS MyLCI
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23. Objectives for this Workshop
• Review responsibilities
• Explain features on MyLCI
• Discuss challenges and solutions
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Good morning, everyone. Hearty congratulations on being appointed to this prestigious position.
I welcome you to this workshop for district cabinet secretaries of multiple district 316 extending over the states of Telangana, Andhra Pradesh and Karnataka.
I am nagaRAJU, past district cabinet secretary, past district cabinet treasurer, past region chairperson from 316F and a faculty development institute graduate.
Please get involved in the proceedings and help me make the workshop interactive. Fell free to ask me questions whenever you have them.
DCS plays a vital role in communicating, scheduling and providing resources to club leaders, district leaders and assists the DG team.
DCS is a key member of the district leadership team and has many different responsibilities:
Working with the district governor
Working closely with other district officers
Handling district correspondence
Keeping all district records
Monitoring various reports
coordinating the district cabinet meetings
You may have some knowledge of MyLCI.
In 2012, MyLCI was launched , and it was upgraded in 2014.
It is accessed by clicking “MyLCI” at the top of the homepage.