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Best Practices for E-Clubs

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Did you know that Rotary has over 300 e-clubs worldwide? If you're a member of an e-club or are thinking about starting one, or if your traditional club wants to incorporate online elements, join us for exciting presentations and discussions about the options. We'll share best practices for e-clubs in communication, fundraising, project development, fellowship, and collaboration with other online clubs.

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Best Practices for E-Clubs

  1. 1. Best Practices for E-Clubs June 25, 2018
  2. 2. The complete session will be on YouTube tomorrow June 26, 2018 https://www.youtube.com/channel/ Rotary E-Club Canada One .
  3. 3. Questions and Answers Raise your hand if you have a question One of our runners will come to you with a device Speak slowly into the device Only one (keep it short) question, please Everybody will see you on the screen
  4. 4. E-Club of Lake Atitlán-Panajachel William Boegel & E-Club of South Louisiana Philip Zimmerman Starting and Continuing an E-Club
  5. 5. E-Clubs Getting Started & Keeping Going Rotary E-Club Lake Atitlan Panajachel, Guatemala Dr. Philip Zimmerman, PE, PCC President, E-Club Coastal LA Baton Rouge, Louisiana Dr. William Boegel President, E-Club Lake Atitlan Panajachel, Guatemala
  6. 6. Starting an E-Club VISIONEERING Focus: Coastal community challenges due to sea level rise, storm surges, land loss, and the salt-life. Mission: Bring coastal communities & interested parties together thru coastal related service. Vision: Community minded individuals actively serving in coastal environments thru Rotary.
  7. 7. GETTING ORGANIZED: Core Group: Development team for social media and web hosting platforms. Recruitment: Speakers and members concurrently Launch: Thursday noon meeting every two weeks Platform: Join.me to start, now ZOOM.us
  8. 8. CHARTERING & INDUCTION: Legal: RI Constitution, By-Laws, and Incorporated Membership: 20 member minimum signed up Submit Paperwork: District & Rotary International Await Charter: Awarded Charter, June 28th, 2017 Induct: District installed Officers, and the E-Club Officers installed the members
  9. 9. Keeping Going HEALTHY & DIVERSE E-CLUB: 19 members • 6 Guatemalan • 11 American • 1 Canadian • 1 Australian Rotary E-Club Lake Atitlan Panajachel, Guatemala
  10. 10. HYBRID E-CLUB: Physical midday meeting every Thursday Go-to-Meeting Online Platform • Socials • Local projects • District projects • District grants • Global Grants Rotary E-Club Lake Atitlan Panajachel, Guatemala
  11. 11. BEST PRACTICES: Identify Grant SHEPHERD (personal ownership of grant) Create a MENU of pre-approved projects (CONSENSUS) Be PROACTIVE!!!-CREATE a VISION (ex: SAVE the LAKE) Visit other clubs, Regional project fairs, District and INTL meetings! SHOW your club off to others! Challenge members to visit other clubs with your menu! RESPOND to INQUIRIES Rotary E-Club Lake Atitlan Panajachel, Guatemala
  12. 12. SIX Global GRANTS opened and closed in 4 years-$450k $100,000 in District Grants FOUR new Global GRANTS in 2018 for $350k And more to come!! Consider a TWO year Presidency! Rotary E-Club Lake Atitlan Panajachel, Guatemala
  13. 13. E-Club One of District 5450 Buchi Akpeh & E-Club of One World D5240 Michael Henstra Rethink Rotary
  14. 14. E-Club of World Peace, D5330 Rudy Westervelt & E-Club of East Anglia Martin Brocklebank Weekly Online Meetings Workplace Intranet
  15. 15. Put the INTERNATIONAL in Rotary Canada United States Germany Australia Sri Lanka France Israel Haiti Jordan Ghana
  16. 16. 10 States in the U.S. California Connecticut Alabama Illinois Virginia New York Oregon Washington Utah Ohio
  17. 17. MARTIN BROCKLEBANK FOUNDER & CLUB SECRETARY martin@rotaryeclub.org.uk
  18. 18. TIME / PLACE MODEL
  19. 19. FROM ANY DEVICE - ANYWHERE - ANYTIME
  20. 20. ORGANISE EVENTS / FUNDRAISERS
  21. 21. North East Wisconsin E-Club Andy Dewitt & E-Club of Australia Nomads John Clements Hybrid Clubs
  22. 22. NORTH EAST WISCONSIN E-CLUB •WE MEET ON LINE AS WELL AS FACE-TO-FACE •ALL MEMBERS LOCATED IN OR NEAR OSHKOSH WI •WE ARE A DIFFERENT VERSION OF A HYBRID CLUB
  23. 23. Time / Place Matrix On Demand Live Anywhere Fixed Location Same Time / Same Place Same Time / Different Place Different Time / Same Place Different Time / Different Place
  24. 24. 1ST THUR - LIVE STREAMING SPEAKER •SAME TIME / DIFFERENT PLACE •SPEAKER FROM ANYWHERE STARTS AT 5:30 P.M. LIVE ON ZOOM MEETING •RECORDED TO ALLOW FOR DIFFERENT TIME / PLACE
  25. 25. 2ND THUR – FB DISCUSSION GROUP •DIFFERENT TIME / DIFFERENT PLACE •USE FACEBOOK GROUP DISCUSSION FOR CLUB BUSINESS •SERVICE PROJECTS, FUNDRAISERS, SOCIAL, CLUB OPERATIONS
  26. 26. 3RD THUR – FACE-TO-FACE MEETING •SAME TIME / SAME PLACE •MEET AT 5:15 P.M. AT LOCAL BAR/RESTAURANT FOR COCKTAILS AND HORS DEVOURS •FELLOWSHIP, NETWORKING & RELATIONSHIP BUILDING
  27. 27. 4TH THUR – FB GROUP DISCUSSION •DIFFERENT TIME / DIFFERENT PLACE •FACEBOOK DISCUSSION GROUP ON ROTARY TOPICS •EXAMPLES •POLIO PLUS PROGRESS •SERVICE PROJECTS AROUND THE WORLD
  28. 28. 5TH THUR – WHEN THEY HAPPEN •SAME TIME / SAME PLACE •MINI SERVICE PROJECT THURSDAY AFTER WORK •EXAMPLES •CLEAN UP TRAIL, MEAL FOR WOMEN’S SHELTER, STACK SHELVES AT FOOD BANK
  29. 29. OTHER ITEMS •OUR BIG SERVICE PROJECT IS “BOOK BRIDGES” •WORK WITH OTHER TWO CLUBS IN OSHKOSH ON JOINT PROJECTS
  30. 30. Time / Place Matrix On Demand Live / Now Anywhere Fixed Location RECAP ON TIME / PLACE MATRIX Face-to-Face Meeting Service Projects Live Streaming Speaker Facebook Group Discussion E-mail, Text, Messaging
  31. 31. Rotary E-Club of Australia Nomads
  32. 32. The Rotary Australian Nomads are a Hybrid Club;  We meet weekly online using Zoom  We also meet at various locations around Australia at what we call Musters. These Musters last from a few days to 2 weeks and are usually organised well in advance and carefully planned  These Musters vary and can be • small groups • larger groups
  33. 33. Nomad Musters Nomad Meetings
  34. 34.  We do Service work;  In our local community  In a community we are visiting  At Musters  In small groups  In large groups  We have a lot of fun along the way  We are ‘Making a Difference
  35. 35. Charter Muster
  36. 36. Where we Live
  37. 37. Where we have had Musters or done Service Work
  38. 38. Communication
  39. 39. Club Banner
  40. 40. Assisting RC of Chinchilla, Queensalnd Assisting RC of Emerald, Victoria Assisting RC of Townsville Sunrise, Queensland
  41. 41. Berri, South Australia Henley-on-Todd, Northern Territory
  42. 42. At Musters we;  Socialise  Do Service Work with/for our Club and/or with a Local Club  Join in with Short Term or Long Term Festivals and/Carnivals as Helpers or Participants  Check out local Tourist icons  Have Happy Hours  Do Craft  Learn more about Technology from other members with formal and informal Sessions  We also have a good time
  43. 43. Southern Muster – Halls Gap, Victoria Northern Muster – Bribie Island, Queensland
  44. 44. THANK YOU FOR LISTENING TO OUR PRESENTATION….
  45. 45. E-Club of District 7710 Eve Marion/Ronda Pierce & E-Club of Puerto Rico y Las Américas Pepito Rivero Challenges/Advantages of E-Clubs
  46. 46. CHALLENGES OF E-CLUBS  Perceptions: Some are threatened by E-Clubs and do not understand their structure. Some do not see e-Club Rotarians as “real” Rotarians.  Physical attendance: Required District Gatherings, Inter Club Meetings, Assemblies, fundraisers, etc. can be hard to get members to attend when they’re not available or simply can’t meet in person due to geographical constraints.
  47. 47. CHALLENGES OF E-CLUBS  Financial Management can be a balancing act: Local banks, deposits, changing signatures, online payment systems, etc., can be tricky. Banks often require personal appearance to change signing officials. Dealing with tax laws from region to region and country to country can be complicated. In America, establishing “501c3 not for profit status” is hard for small clubs and can impact fundraising initiatives.
  48. 48. CHALLENGES OF E-CLUBS  Such a wide variety of participation and attendance options can be overwhelming to members. Online chats, emails, Facebook groups, Zoom, Skype, Blogs, in-person meetings, District Meetings, fundraisers, etc. Discovering and nurturing member strengths and interests can take a bit more time but it’s worth it!
  49. 49. ADVANTAGES OF E-CLUBS Be anywhere – there are no geographical constraints. Less expensive – no meals! Global Programs - invite speakers to present from anywhere in the world. Leverages technology to bring Rotarians together,
  50. 50. ADVANTAGES OF E-CLUBS No dress code - Attend meetings in your PJ’s & drink a glass of wine. Easy Makeups - Members from other clubs can makeup meetings by watching your videos or attending your meetings. Flexible model is great for teachers, retirees, and young professionals and fosters more diversity. Request a Makeup!
  51. 51. ADVANTAGES OF E-CLUBS  Access the meeting from your mobile device – laptop, phone, ipad, etc.  On Demand - Never miss a meeting!  Collaborating with other clubs and groups in other areas is easy.  Camera shy? Listen and watch the program & turn off your video camera.
  52. 52. THANK YOU! Jose M. (Pepito) Rivero, PDG District 7000 and Executive Secretary Rotary e-Club Puerto Rico & Las Americas rivero1@aim.com https://portal.clubrunner.ca/7988 Eve Marion, President Ronda Pierce, President Elect Rotary E-Club of District 7710 emarion919@gmail.com rpierce_nc@yahoo.com (E) eclub@leadwith.us |(T) @LeadWithRotary | (IG) @LeadWithRotary (W) http://leadwith.us |(FB) facebook.com/rotaryeclub7710 PO Box 52472, Durham, North Carolina 27717
  53. 53. Questions and Answers Raise your hand if you have a question One of our runners will come to you with a device Speak slowly into the device Only one (short) question, please We will see you on the screen
  54. 54. • Peter Denooy E-Club of Canada One • Facilitator and Host • Brian Carmichael E-Club of SOWNY • Co-Host • Nabil Bedewi E-Club of One World of D5240 • Technical Advisor • Kitty Bucsko E-Club of the Caribbean 7020 • Q & A Runner • Violeta Rivero E-Club of Puerto Rico y Las Américas • Q & A Runner Thanks to all Presenters and
  55. 55. It is not the strongest of the species that survives nor the most intelligent, but the one that is most responsive to change Charles Darwin See You Online Sometime
  56. 56. The slides and other presentations from throughout the convention are available through the convention mobile app and on SlideShare at www.SlideShare.net/Rotary_International.
  57. 57. Rate this session in the Rotary Events app, available in your Apple or Android app store.

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