2011 District One Public Works Integrating Committee Applicant Workshop

Bunts Road Reconstruction including waterline replacement, Lakewood Chagrin Boulevard Slope Stabilization, Moreland Hills APPLICATION WORKSHOP August 18, 2010 Ohio Public Works Program DISTRICT ONE INTEGRATING COMMITTEE YEAR 2011 PROGRAM PUBLIC WORKS

DISTRICT ONE COMMITTEE Mr. Robert Klaiber, P.E., P.S. - Chair Cuyahoga County Engineer Commissioner Timothy Hagan Cuyahoga County Commissioner Mayor John Licastro – Vice-Chair Village of Bratenahl Mr. J. Christopher Nielson Commissioner of Water, City of Cleveland Mayor Susan Renda Village of Moreland Hills Mr. Stanley Trupo Private Sector Representative Ms. Jomarie Wasik Director of Public Service, City of Cleveland

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],PRESENTATION OUTLINE

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],PROGRAM OVERVIEW ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],PROGRAM OVERVIEW ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

PROGRAM OVERVIEW ,[object Object],[object Object],[object Object],[object Object],[object Object]

CUYAHOGA COUNTY ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

CUYAHOGA COUNTY DISTRIBUTION BY PROJECT TYPE

PROGRAM OVERVIEW DISTRICT ONE YEAR 2011 PRELIMINARY ALLOCATION STATE CAPITAL IMPROVEMENT PROGRAM (SCIP) $ 16,111,000* ALL INFRASTRUCTURE  90% OF REHAB COSTS  50% OF EXPANSION OR NEW COSTS  GRANTS, LOANS (0%), LOCAL DEBT SUPPORT LOCAL TRANSPORTATION IMPROVEMENT PROGRAM (LTIP) (Increase of $10 million from Bipartisan Economic Stimulus Package) $6,385,000 ROADS, BRIDGES AND CULVERTS  GRANTS ONLY REVOLVING LOAN PROGRAM (RLP) $3,612,000 ALL INFRASTRUCTURE  LOANS ONLY 0% TOTAL $26,108,000 * $3,222,200 must be awarded as loans or loan assistance.

PROGRAM YEAR 2010 SCHEDULE ACTIVITY DATE* Application Workshop Wednesday, August 18, 2010 PY 2010 Application Submittal Deadline Friday, September 17, 2010 PY 2010 Project Evaluation By Staff September 20 – November 19, 2010 DOPWIC Evaluation of Staff Recommendations November 19 – December 16, 2010 Staff Recommendations posted on CPC website On or around November 19, 2010 Scoring Appeals Due to DOPWIC Monday, December 6 2010 DOPWIC and Small Government Meeting to Select Projects Thursday, December 16, 2010 PY 2011 Recommendations Submitted to OPWC Prior to March 1, 2011 PY 2011 Awards Available July 1, 2011 * All Dates Subject to Change

PREPARING AN APPLICATION ,[object Object],[object Object],[object Object],[object Object]

APPLICATION SUBMITTAL ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

OPWC APPLICATION ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],OPWC APPLICATION

DETAILED ENGINEER’S ESTIMATE

DOPWIC SUPPLEMENTAL APPLICATION ,[object Object],[object Object],[object Object]

District Use Only Project ID# NRO 09-01 DISTRICT ONE PUBLIC WORKS INTEGRATING COMMITTEE APPLICATION SUPPLEMENT PROGRAM YEAR 2010 APPLICATION INSTRUCTIONS ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],The information requested in this application relates directly to the District One Public Works Integrating Committee (DOPWIC) Project Evaluation Process outlined in Section Four of the Program Year 2010 Applicant Manual. This supplement along with the “ Ohio Public Works Commission Application for Financial Assistance" will be used to review projects. PROJECT LOCATION (Attach a location map ): Royalton Road (SR-82) from Ridge Road to West 130 th Street (See Location Map.) APPLICANT INFORMATION City of North Royalton COMMUNITY PRIORITY OPTIONAL: Royalton Road Improvements PROJECT NAME PROJECT DESCRIPTION [email_address] E-MAIL ADDRESS (216) 234-4929 FAX NUMBER (216) 234-3800 PHONE NUMBER Ed Engineer, P.E. CONTACT (Individual who can answer or coordinate the response to questions about this project) CO-APPLICANT (If applicable) APPLICANT

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],BRIDGE, CULVERT AND ROAD PROJECTS PRIMARY OBJECTIVES PRIMARY OBJECTIVES ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],SANITARY AND/OR STORM SEWER PROJECTS ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

HISTORIC DEVELOPMENT ,[object Object],[object Object],[object Object],25 Points No Page HISTORIC DEVELOPMENT POINTS Prior to 1948 5 1949-1959 4 1960-1969 3 1970-1977 2 1980-present 1

FUNCTIONAL NEEDS ,[object Object],[object Object],[object Object],[object Object],Page 5 200 20 Points Pearl Road 32,942 2008 Royalton Road – Ridge to York 50 350 DIRECT USERS: Indicate the number of users for each structure that is part of the project. Attach map showing streets or area that will be impacted. Residential Areas: Indicate the number of households in the service area. Non-Residential Areas (Commercial, Manufacturing, Institutional and Educational Areas): If the project serves households, business and/or educational institutions, indicate the number of users by each category. Indirect Users: If the sewer or waterline when repaired will provide benefits to intersecting streets or to a larger area, indicate the number of users that will indirectly benefit from this project. NAME (leg or intersection) YEAR OF COUNT CURRENT ADT FUNCTIONAL NEEDS STREET NAME AVERAGE DAILY TRAFFIC: Indicate the Average Daily Traffic (ADT) for each structure included in this project. For rehabilitation or reconstruction projects, provide the ADT for the road, bridge or culvert. For Intersection projects, provide the ADT for the intersection. ROAD, BRIDGE OR CULVERT PROJECTS NEEDS OF THE DISTRICT WATER, SEWER, WASTEWATER OR SOLID WASTE PROJECTS HOUSEHOLDS EMPLOYEES/ STUDENTS INDIRECT USERS NEEDS OF THE DISTRICT

INFRASTRUCTURE AGE AND PREVENTATIVE MAINTENANCE ,[object Object],[object Object],[object Object],[object Object],[object Object],25 Points Page 6 5 Points INFRASTRUCTURE AGE AND PREVENTATIVE MAINTENANCE REHABILITATION AND EXPANSION PROJECTS ONLY INFRASTRUCTURE (Provide information for each street, culvert, sewer or waterline) ORIGINAL CONSTRUCTION YEAR YEAR OF LAST MAJOR IMPROVEMENT USEFUL LIFE Royalton Road Est. 1831 Prior to 1980 25 years 10” Sanitary Sewer Circa 1920 1945 50 years A. If applicable, provide a detailed description of the last major improvement. Road: In 1970 Royalton Road From State to West 130 th Street was widened. Sewer: No known improvements B. Describe the PREVENTATIVE MAINTENANCE that has been done by the applicant to prolong the life of the structure. Royalton Road - crack sealing, patching and thin overlays.

[object Object],[object Object],[object Object],[object Object],25 Points Page 7 INFRASTRUCTURE CONDITION Current Conditions: The existing ADT on Royalton Road (SR-82) from Ridge to West 130 th Street is 32, 942 vehicles (2000). The intersection at W.130 th and Royalton has an LOS of D. Several movements have an LOS of E; especially during the AM and PM peak hours causing significant traffic congestion problems. The Septic Systems are failing and discharging into the Rocky River Watershed. See Cuyahoga County Board of Health Letter that is attached. INFRASTRUCTURE CONDITION Indicate if there are pictures, videos or other attachments.  Yes  No ,[object Object],[object Object],[object Object], CRITICAL – Structure requires major reconstruction to maintain integrity.  FAILED – Structure requires complete reconstruction where no part of the existing infrastructure is salvageable.

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],HEALTH AND SAFETY Pages 8-11 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Using the check boxes, identify the infrastructure’s major Health and Safety problems. Check all that apply. HEALTH AND SAFETY SANITARY/STORM SEWER/WASTEWATER PROJECTS ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],ROAD PROJECTS Identify the major problem. Check all that apply.

HEALTH AND SAFETY Pages 8-12 ,[object Object],[object Object],[object Object],[object Object],65 Points SANITARY/STORM SEWER/ WASTEWATER PROJECTS - Continued ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],The Ohio EPA and Cuyahoga County Board of Health conducted water quality monitoring in the Rocky River East Branch Watershed and determined that these septic systems were discharging into a tributary of the Watershed. Analytical data indicates that the fecal coliform bacteria levels exceed water quality criteria for 5000 counts per 100ml. The highest contamination count found was 307,000 per 100ml. Discharges have made the streams unsafe for human use. HEALTH AND SAFETY ,[object Object],[object Object],Replacing the old septic sewers with new 12” sanitary sewers will eliminate the bacteria and viral contamination in the watershed and protect and improve the water quality flowing into the Rocky River Watershed. The new system has a useful life of 50 years.

1.2 PROJECT FINANCIAL RESOURCES: Round to Nearest Dollar and Percent) a.) Local In-Kind Contributions $ 52,000.00 2.1% b.) Local Revenues $ 548,000.00 21.6% c.) Other Public Revenues ODOT $ .00 Rural Development $ .00 OEPA $ .00 OWDA $ .00 CDBG $ .00 OTHER: County Engineer $ 400,000.00 $ .00 15.8% SUBTOTAL LOCAL RESOURCES: $ 1,000,000.00 39.4% d.) OPWC Funds 1. Grant $ 1,000,000.00 39.4% 2. Loan $ 540,000.00 21.2% 3. Loan Assistance $ .00 SUBTOTAL OPWC FUNDS: $1,540,000.00 66.6% e.) TOTAL FINANCIAL RESOURCES: $ 2,540,000.00 100.00% 1.3 AVAILABILITY OF LOCAL FUNDS: Attach a statement signed by the Chief Financial Officer listed in section 5.2 certifying all local share funds required for the project will be available on or before the earliest date listed in the Project Schedule section. ODOT PID# N/A Sale Date: STATUS: (Check one) ___Traditional ___Local Planning Agency (LPA) ___State Infrastructure Bank Page 3 ` LOCAL MATCH OPWC Page 3 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],25 Points 25 Points

[object Object],[object Object],[object Object],[object Object],COMMUNITY AND ECONOMIC DEVELOPMENT Page 12 ,[object Object],This project is a neighborhood preservation project. It is designed to address existing traffic congestion and intersection maneuvering problems in the affected communities. The new sanitary sewers will improve sanitary flow and improve the health of the watershed. ,[object Object],[object Object],Project will improve tax base and quality of life for residents and the traveling public. ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],COMMUNITY DEVELOPMENT PROJECT COMMUNITY AND ECONOMIC DEVELOPMENT

[object Object],[object Object],[object Object],[object Object],COMMUNITY AND ECONOMIC DEVELOPMENT Page 12 25 Points ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],ECONOMIC DEVELOPMENT PROJECT COMMUNITY AND ECONOMIC DEVELOPMENT N/A ,[object Object],[object Object],N/A

[object Object],[object Object],[object Object],REGIONAL COLLABORATION Page 13 or 14 5 Points In a desire to work toward a regional economy that fosters cooperation versus competition, points will be added if: ,[object Object],[object Object],[object Object],[object Object],REGIONAL COLLABORATION

ACCESS TO FUNDS ,[object Object],[object Object],5 Points No Page YRS . POINTS 7+ 5 5 – 6 3 3 – 4 1 1 -2 0

APPLICANT FINANCIAL ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],27 Points 23 Points

PROJECT RANKING PROJECT SPECIFIC SCORE (Total points awarded)  PROJECT SPECIFIC RANKING  SELECTED PROJECTS Allocation + Contingency Contingency Amount = 5-15% of total allocation and point spread

PRELIMINARY SCORING ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

STAFF RECOMMENDATIONS ,[object Object],[object Object],[object Object],[object Object],[object Object]

[object Object],[object Object],[object Object],[object Object],[object Object],FINAL RECOMMENDATIONS

TOTAL EVALUATION POINTS Historic Development Functional Needs Age Condition Preventive Maintenance Health & Safety Other Project Funding Local Participation Development Access to Funds Regional Collaboration Project Specific Score Financial Points Preliminary Project Score Other Project Factors TOTAL 25 20 25 25 5 65 25 25 5 5 5 230 50 280.0 70.0 350.0 7.14 5.71 7.14 7.14 1.43 18.57 7.14 7.14 1.43 1.43 1.43 14.29 20.0 100.0 Points %

[object Object],[object Object],[object Object],[object Object],[object Object],ALLOWABILITY OF APPURTENANCES

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],3.0 REPAIR/REPLACEMENT or NEW/EXPANSION: TOTAL PORTION OF PROJECT REPAIR/REPLACEMENT 2,540,000.00 TOTAL PORTION OF PROJECT NEW/EXPANSION $ ______________ OPWC Section 3.0

ENGINEERING COSTS ,[object Object],[object Object],[object Object],Important!

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],INELIGIBLE COSTS See Exception!!

[object Object],[object Object],[object Object],LOCAL SHARE – DEFINED

APPLICATION DUE DATE FRIDAY, SEPTEMBER 17, 2010 BY 4:30 P.M. District One Public Works Integrating Committee c/o Cuyahoga County Planning Commission 323 Lakeside Avenue, Suite 400 Cleveland, OH 44113

Ohio Public Works Commission contact: Lou Mascari, Program Representative Ohio Public Works Commission (614) 752-8117 [email_address] Cuyahoga County District One Integrating Committee contact: Claire Kilbane, Program Manager Cuyahoga County Planning Commission (216) 443-3700 [email_address] CONTACT INFORMATION

2011 District One Public Works Integrating Committee Applicant Workshop

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2011 District One Public Works Integrating Committee Applicant Workshop