Creating mailing labels from outlook contacts

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Creating mailing labels from Contacts in Microsoft Outlook 2007.

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Creating mailing labels from outlook contacts

  1. 1. CREATING MAILING LABELS FROM CATEGORIESBy Marsha Mitchell | Technology Coach | Better Homes and Gardens Real Estate Gary
  2. 2. CREATING MAILING LABELS FROM CATEGORIESGETTING STARTEDThese instructions are for generating mailing labels from the DESKTOP version of Outlookand will not apply to the web based email.1. Make sure you have your contacts entered as desired. You will have a choice as to how to display the names – but make sure all contacts have consistent entries. For example, is the spouse’s name entered under Spouse – or with the Full name such as Mickey and Minnie Mouse.2. Make sure the address you want to use is checked as the MAILING ADDRESS.3. If you are selecting names from Categories, make sure everyone is in the right category.These instructions are provided because many of the built in Wizards only apply to ContactFolders. This process will allow you to select desired contacts from Outlook – and thencreate labels for those – without having to separate them into Contact Folders.
  3. 3. STEP ONE – Open Outlook and click on CONTACTS
  4. 4. STEP TWO – Click CATEGORIES to sort by categories
  5. 5. STEP THREE – Highlight the contacts you wish to includein the merge Note: You can use the SHIFT key or CTRL key to select names
  6. 6. STEP FOUR – Click “Tools” and then “Mail Merge”
  7. 7. STEP FIVE – Change 2 items as needed A. Only Selected Contacts B. Mailing Labels and then OK
  8. 8. STEP SIX – Click OK
  9. 9. STEP SEVEN – Click Cancel
  10. 10. STEP EIGHT – Click “Start Mail Merge” and then “Labels”
  11. 11. STEP NINE – Select desired Label Format – usually Avery5160 and then OK
  12. 12. STEP TEN – To sort Labels – click on EDIT RECIPIENTLIST and click the column you wish to sort by. Then OK
  13. 13. STEP ELEVEN – Click “ADDRESS BLOCK” and selectthe format desired for the label. Then OK
  14. 14. STEP TWELVE – Click “UPDATE LABELS BLOCK” topopulate the labels with selected information.
  15. 15. STEP THIRTEEN – CLICK “PREVIEW RESULTS”
  16. 16. STEP FOURTEEN – CLICK “PAGE LAYOUT” TOCHANGE FONTS, MARGINS ETC
  17. 17. RUN A TEST PAGE ON BLANK PAPER BEFORE USING LABELS TOMAKE SURE EVERYTHING FITS ON LABELS.CLICK “FINISH AND MERGE”. Then OK.
  18. 18. SELECT YOUR PRINTER AND YOU WILL BE READY TO GO! $$$$(Check with your office about inserting labels on office printers)

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