C1 introduction_of_project_management

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C1 introduction_of_project_management

  1. 1. Learning Objectives • • • • • Defining project management The importance of project management The role of the project manager Keys to successful projects Project Life Cycle Booz Allen User
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  3. 3. Professional and conscientious project management is critical to a successful outcome! Booz Allen User
  4. 4. Learning Objectives • • • • • Defining project management The importance of project management The role of the project manager Keys to successful projects Project Life Cycle Booz Allen User
  5. 5. What is a Project? A temporary and one-time endeavor undertaken to create a unique product or service, which brings about beneficial change or added value Booz Allen User
  6. 6. Project Management 101 The very first thing you learn in project management is.. that the focus of a Project Manager is always… Booz Allen User
  7. 7. PM Triple Constraints • Time • Cost • Scope Manage these or they will manage you! Booz Allen User
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  9. 9. Defining Project Management • The application of knowledge, skills, tools and techniques to project activities to meet project requirements • Organizing and managing resources so the project is completed within defined scope, quality, time and cost constraints Booz Allen User
  10. 10. Learning Objectives • • • • • Defining project management The importance of project management The role of the project manager Keys to successful projects Project Life Cycle Booz Allen User
  11. 11. Why Projects Fail Booz Allen User
  12. 12. Why Projects Fail • Weak business case • Lack of senior management commitment • Inadequate project planning (budget, schedule, scope, etc.) Booz Allen User
  13. 13. Why Projects Fail (cont’d) • Absence of user involvement • New or unfamiliar technology • Lack of defined, clear, or concise requirements Booz Allen User
  14. 14. Why Projects Succeed Booz Allen User
  15. 15. Why Projects Succeed 1. Sound project management processes 2. Project tied to the organization’s business goals 3. Senior management commitment Booz Allen User
  16. 16. Why Projects Succeed 4. Good change management 5. Detailed requirements 6. Realistic schedule 7. Good stakeholder relationships Booz Allen User
  17. 17. Why Projects Succeed 8. Empowered project manager 9. Skilled and appropriate team members with defined roles and responsibilities 10. Availability of funding Booz Allen User
  18. 18. What makes this all work? A good, solid professional project manager Booz Allen User
  19. 19. Learning Objectives • • • • • Defining project management The importance of project management The role of the project manager Keys to successful projects Project Life Cycle Booz Allen User
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  23. 23. EMPOWERMENT Booz Allen User
  24. 24. Project Management Skills • Program area knowledge, standards, and regulations • Understand the project environment Booz Allen User
  25. 25. Project Management Skills • General management skills (budgeting, scheduling) • Communication skills • Interpersonal skills Booz Allen User
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  27. 27. The project manager makes things happen! Booz Allen User
  28. 28. VIDEO Booz Allen User
  29. 29. Learning Objectives • • • • • Defining project management The importance of project management The role of the project manager Keys to successful projects Project Life Cycle Booz Allen User
  30. 30. Keys to Successful Projects or …Duh?!? Things you already know but let’s review anyway Booz Allen User
  31. 31. PLAN • Identify all stakeholders up front! • Develop the project starting the project plan before •Establish communications protocols Booz Allen User
  32. 32. PLAN •Define your requirements in detail •Establish a speedy conflict resolution process •Make contingency plans •Plan a reasonable roll-out schedule Booz Allen User
  33. 33. LEAD •Ensure support strong, •Connect project the committed business management goals to •Assign an experienced project manager Booz Allen User the
  34. 34. LEAD •Establish clearly defined directions •Be proactive •Give the team a seat at the table Booz Allen User
  35. 35. LEAD •Set clear performance expectations •Ask for technical assistance •Do not start implementation until pilot is complete! Booz Allen User
  36. 36. Communicate •Communicate objectives frequently •Recognize different perspectives •Check assumptions frequently Booz Allen User
  37. 37. Communicate •Manage expectations •Share success and broadcast achievements •Invite feedback Booz Allen User
  38. 38. Manage •Ensure the system sound planning design reflects •Hold the reins on irrational exuberance! (Ensure the system design reflects the system you need and can afford at this point in time) Booz Allen User
  39. 39. Manage •Train all staff in a timely fashion •Make extensive testing a priority! •Make the most of pilot testing! Booz Allen User
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  42. 42. A good project team can be the key to a successful project! Booz Allen User
  43. 43. Think Big, Think Fast, Think Ahead Booz Allen User
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  46. 46. Learning Objectives • • • • • Defining project management The importance of project management The role of the project manager Keys to successful projects Project Life Cycle Booz Allen User
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  48. 48. • Project Management Institute – home of the Project Management Body of Knowledge (PMBOK) http://www.pmi.org/Pages/default.aspx • NYS Project Management Guidebook Release 2 http://www.oft.state.ny.us/pmmp/guidebook2/index.htm • FNS Handbook 901, Chapter 5 http://www.fns.usda.gov/apd/Handbook_901/V_1-2/Chapter_5.pdf Booz Allen User

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