Details on Job Analysis and Job Description

1. IBS Pune

2. HR Management and Jobs
Work
 Effort directed
towards producing or
accomplishing results.
Job
 A grouping of tasks,
duties, and
responsibilities that
constitutes the total
work assignment for
an employee.
Approaches to
Understanding Jobs
 Workflow analysis
 Re-engineering
 Job design
 Job analysis
 Job descriptions and
job specifications
Job Analysis I Prof. Abhipsa Mishra

3. Workflow Analysis
A study of the way, work (inputs, activities and
outputs) moves through an organization
InputsInputs
People
Materials
Equipment
InputsInputs
People
Materials
Equipment
ActivitiesActivities
Tasks and
Jobs
ActivitiesActivities
Tasks and
Jobs
OutputsOutputs
Goods and
Services
OutputsOutputs
Goods and
Services
Evaluation
Job Analysis I Prof. Abhipsa Mishra

4. Business Process Re-engineering
• Business Process Re-engineering (BPR)
– Measures for improving such activities as product
development, customer service, and service
delivery.
• Phases of Reengineering
– Rethink
– Redesign
– Retool
Job Analysis I Prof. Abhipsa Mishra

5. Job Design
• Job Design
– Organizing tasks, duties, and responsibilities into a
productive unit of work
• Person/job Fit
– Matching characteristics of people with characteristics of
jobs
Job DesignJob DesignJob DesignJob Design
JobJob
SatisfactionSatisfaction
JobJob
SatisfactionSatisfaction
JobJob
PerformancePerformance
JobJob
PerformancePerformance
Physical andPhysical and
Mental HealthMental Health
Physical andPhysical and
Mental HealthMental Health
Job Analysis I Prof. Abhipsa Mishra

6. Job Characteristics Model
Job Analysis I Prof. Abhipsa Mishra

7. Nature of Job Design
Job Analysis I Prof. Abhipsa Mishra

8. Using Teams in Jobs - Types of Teams
Job Analysis I Prof. Abhipsa Mishra

9. Work Schedules
Job Analysis I Prof. Abhipsa Mishra

10. Work Schedules
Job Analysis I Prof. Abhipsa Mishra

11. Job Analysis
Job Analysis I Prof. Abhipsa Mishra
A systematic way of gathering and analyzing information about the
content, context, and the human requirements of jobs.

12. The Job Analysis process include the
following tasks
Job Analysis I Prof. Abhipsa Mishra

13. Job Analysis I Prof. Abhipsa Mishra

14. Types of Job Analysis
TASK BASED COMPETENCY BASED
• Competencies
Individual capabilities that
can be linked to enhanced
performance by
individuals or teams.
• Technical competencies
• Behavioral competencies

15. Job Analysis I Prof. Abhipsa Mishra

16. Typical Areas Covered in a Job Analysis
Questionnaire
Job Analysis I Prof. Abhipsa Mishra

17. Behavioral Aspects of Job Analysis
Employee Fears and AnxietiesEmployee Fears and AnxietiesEmployee Fears and AnxietiesEmployee Fears and Anxieties
““Inflation” of Jobs and TitlesInflation” of Jobs and Titles““Inflation” of Jobs and TitlesInflation” of Jobs and Titles
Managerial Anxieties (Straitjacket)Managerial Anxieties (Straitjacket)Managerial Anxieties (Straitjacket)Managerial Anxieties (Straitjacket)
Current Incumbent EmphasisCurrent Incumbent EmphasisCurrent Incumbent EmphasisCurrent Incumbent Emphasis
BehavioralBehavioral
Aspects ofAspects of
JobJob
AnalysisAnalysis
BehavioralBehavioral
Aspects ofAspects of
JobJob
AnalysisAnalysis
Job Analysis I Prof. Abhipsa Mishra

18. Job Analysis includes
Job Analysis I Prof. Abhipsa Mishra

19. Job Descriptions and Job Specifications
Job Analysis I Prof. Abhipsa Mishra

20. Job Description Components
Identification
 Job title
 Reporting relationships
 Department
 Location
 Date of analysis
 Describes the job’s
distinguishing responsibilities
and components
Essential Functions and Duties
 Lists major tasks, duties and
responsibilities
Job Specifications
 Knowledge, skills, and abilities
 Education and experience
 Physical requirements
Disclaimer
 Of implied contract
Signature of approvals
General Summary
Job Analysis I Prof. Abhipsa Mishra

21. Job Title: Accounts Payable and Payroll Accountant
Job Description:
• Business Partner with Accounts
Payable and Payroll Departments
to develop expense forecasts and
commentary; prepare accounts
payable and payroll shared
services; ensure inputs are
posted weekly, perform account
analysis/reconciliations of cash,
liability and employee loan
accounts, submit routine reports
to Corporate; identify and
implement process
improvements relative to all
responsibilities listed above
Job Specification:
• BS degree in accounting or
finance, 2+ years of accounting or
finance experience, sound
knowledge of integral accounts
payable and general ledger
systems, working knowledge of
Hyperion Software, good
communication skills, able to
work independently at off-site
location
Job Analysis I Prof. Abhipsa Mishra

22. Sample Job Description
Job Analysis I Prof. Abhipsa Mishra