Wilma Bowie CV

1. CURRICULUM VITAE
1/5
As of 1 May
29 Millerton Avenue
INVERNESS
IV3 8RY
Wilma Bowie
14 Tannery Street
BANFF
AB45 1ER
Phone: 01261 818299
Mobile: 07460828774
E-Mail: wilmabowie@yahoo.co.uk
Education
Secondary School: 1980— February 1985
Banff Academy
Bellevue Road
BANFF
QUALIFICATIONS GAINED
‘O’ Grade 1984
English A
Arithmetic A
Accounting A
Secretarial Studies A
History B
French C
Mathematics D
RSA I 1984
Typing Pass
SCOTBEC1985
Word Processing Pass
RSA II 1986
Typing Pass
ECDL 2008
Module 1 Basic IT Pass 100%
Module 2 Windows 2000 Pass 100%
Module 3 Word 2003 Pass 94%
Module 4 Excel 2000 Pass 91%
Module 5 Access 2000 Pass 94%
Module 6 Power Point 2003 Pass 94%
Module 7 Internet Explorer 6 /
Outlook 2003 Pass 94%
Aberdeenshire Council Training Courses
January 2010 Accident & Incident Reporting Course Pass 100%
March 2010 Recruitment & Selection Course Pass
October 2010 Attendance Management Course Pass 100%
October 2010 I Grasp Pass
Oct & Nov 2011 Developing Your Management
Skills – 2 day course
March 2014 Data Protection Course Pass
October 2014 Diversity Training Course Pass

2. CURRICULUM VITAE
2/5
Positions Held
Job: Admin Assistant (Office Manager)
Employer:Aberdeenshire Council
Place: Banff Academy
Dates: Permanent January 2010 —present date
Acting Post 26 October 2009—January 2010
Description
 In this post I lead the school clerical team to provide administrative and clerical services to staff,
pupils and the public. I also provide admin services to the Network Learning Support Team and
the Network Janitorial Team in relation to financial and staffing duties.
Financial
 Financial duties using Oracle Finances and D-Cal Purchase Card system - purchasing,
receipting, invoicing, journals and reporting.
 Liaise with and advise the Senior Management Team and Budget holders regularly re: their
budgets.
 Ensuring that the school adheres to financial regulations/procedures and meets audit
compliance.
 Petty Cash procedures,
 School Fund financial procedures using CARN Software
Staffing/HR
 School Staffing Administration: EMIS forms, absence recording, reporting, monitoring of
absence triggers and maintaining staffing records on SEEMIS (our Management Information
System), Arcadia Absence & Accident Recording system.
 I-Grasp for staff recruitment – input vacancies, monitor, communicate with candidates and
referees.
 Complete, update and create reports for ScotXed annual returns.
 Re-organise clerical duties in times of absence/deadlines
 Recruit new staff, leet and interview
 Conduct Staff Annual Reviews
 Staff supervision/organisation and training
 Organisation of staff holiday cover
 Attend meetings
Pupils
 Input Pupil records, reports, exclusions, leavers and registration through SEEMIS system
 Maintain Pupil Transport and Emergency information.
 SQA pupil information via SEEMIS
 Assist in timetabling input
 EMA procedures
General
 Incoming emails
 General typing and production of documents
 Create, maintain and input information on basic Access databases.
 Front line reception and telephone
 General office duties: photocopying, filing, banking, hospitality, sale of school uniforms and
tickets.
Banff Academy Website / Facebook / Twitter
Within the last year I introduced Banff Academy Website, Facebook and Twitter and keep them up to
date.
I perform these duties diligently, efficiently, accurately and pay great attention to detail. This is done
while ensuring we provide a pleasant and professional service, always adhering to business
confidentiality.

3. CURRICULUM VITAE
3/5
Acting Post of Interim CSN School Support Co-ordinator / Admin Assistant
8 October 2014 – 5 January 2015
When our CSN School Support Co-ordinator resigned I undertook the duties / responsibilities of her
post, as well as my own, until a new appointment was made.
Increased Duties included:
 Daily Staff Cover
 Engaging Supply Teachers and allocating classes and recording bookings on central Relief
Staff Database
 Staffing budgets
 Support and Supply staff time sheets
 Line Management of Support Staff including office, technicians and janitorial
 HR duties for recruitment, training, absences and leavers.
 Property – any property or Health & Safety queries.
 Transport including the production of Adverse Weather arrangements and Winter Policies
 Liaise with Senior Leadership Team and also Area Business Manager regarding any other tasks
that are required.
Positions Held
Job: Senior Clerical Assistant
Employer:Aberdeenshire Council
Place: Banff Academy
Dates: Permanent August 1999—26 October 2009
Acting Senior from September 1998-August 1999 Vacancy cover
August 1996-September 1996 Sick leave cover
April 1996-30 June 1996 Sick leave cover
Description:
 Responsible for financial procedures and processes, ensuring all are done within Aberdeenshire
Council Financial Regulations.
 Processing orders, invoices, budgets and journals through Aberdeenshire finance program
 Book courses and accommodation for staff.
 Keep accurate spreadsheets for extra external budgets allocated through the Council.
 Liaise with Senior Management Team and Principal Teachers regarding budgets and assist with
advice when necessary.
 Petty Cash
 Input and maintain pupil and staff record on Education Management Information System.
 Supply Teacher claim form administration
 Input results and assist in maintaining pupil examination/test records for the SQA.
 Assist/deputise for the Admin Assistant and perform her duties in her absence
 General office duties: Front line reception, telephone, photocopying, typing, filing, banking,
hospitality
Positions Held
Job: Technical Assistant
Employer: Aberdeenshire Council
Place: Banff Academy
Dates: February 1997—September 1998
Positions Held
Job: Part Time Clerical Assistant
Employer: Aberdeenshire Council
Place: Banff Academy
Dates: November 1995—February 1997

4. CURRICULUM VITAE
4/5
Positions Held
Job: Part-Time Project Admin Assistant (maternity cover)
Employer: Alzheimer Scotland
Place: Alzheimer Scotland, Banff
Dates: December 1996 —March 1997
Positions Held
Job: Part-Time Clerical Assistant (Sick leave cover)
Employer: Deveron Respite
Place: Fife Street, Banff
Dates: Summer 1996
Positions Held
Job: Cash Office Assistant
Employer: Gateway Food Markets
Place: Albert Street, Fraserburgh
Dates: September 1988—December 1990
Positions Held
Job: New Business Clerk then promoted to Direct Sales Representative
Employer: North West Securities Ltd
Place: Cross Street, Fraserburgh
Dates: April 1987—September 1988
Positions Held
Job: Clerical Assistant / Typist
Employer: Grampian Regional Council
Place: Banff Academy
Dates: August 1985—April 1987
Positions Held
Job: Audio Typist
Employer: Robert Gordon Institute of Technology
Place: Schoolhill, Aberdeen
Dates: February 1985—August 1985
Computer Knowledge
I use Microsoft Word, Excel, Publisher and Access. I have used Power Point and also used picture
editing software and Windows Movie Maker / Windows Media Player.
Within Aberdeenshire I use bespoke packages such as SEEMIS, Oracle, iProcurement, Absence,
Accident & Incident Recording and Relief Staff Database.
I have daily use of the Internet using Internet Explorer, e-mail using Aberdeenshire Council Lotus
Notes, Microsoft Outlook and I also use Wordpad to produce the Banff Academy.
Other
I am a confident, organised, enthusiastic and positive person. This is reflected in the service that I
provide within my post and the service that is provided by the clerical team for which I am responsible.
I currently line manage 6 members of a clerical team. I am responsible for the day to day running of
all admin/clerical support within Banff Academy and I am the first line of support for the Senior
Leadership Team. Arranging meetings for the Rector, booking Lets for the rooms within the School
and generally being one of his 'go to' people for support.

5. CURRICULUM VITAE
5/5
I feel it is vitally important to be there for my staff and be a team member as well as a team leader. I
assist with workloads in peak times and I can cover the duties of all posts within the team. This also
included ‘helping out’ the School but stepping up to the promoted post of Interim CSN Co-ordinator. I
undertook the duties of that post, in conjunction with my own, until a new full time member of the team
was appointed.
I have good communication and interpersonal skills, with a pleasant manner and I consider myself to
be an approachable person to my staff, service users and in all walks of my life.
A school office can be a very stressful and extremely hectic environment but I always approach this
with flexibility within my own tasks and with a calming and organised manner with the team. No matter
how hectic things get I find it important to make sure you have time for the people around you, to
create a good working environment, even in the most stressful of times and tight deadlines.
I am a born organiser, whether it be at work or at home and I have organised a Fund Raising Hair and
Fashion Show. I did this from the initial concept to the presentation of a cheque for over £3000 to
Marie Curie. This involved a sell-out night with over 200 guests, 50 models and also participating
businesses. All of which I thoroughly enjoyed.
I welcome changes of procedures and updates in technology as a new challenge and would be willing
to undertake any further training required of me to ensure that I give any employer the best service
possible.