Alternate Methods for Delivering In-Service Training


Published on

  • Be the first to comment

  • Be the first to like this

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide
  • Accessibility : This session will focus on ways to deliver in-service training (training targeted to Extension employees), so the forms of delivery discussed today may not be appropriate for program delivery to local external clients. And, not all forms discussed today will be available to all counties even for in-service training. Personal contacts : In-service training at a distance does not preclude personal contacts. You may have to be more creative in managing those contacts. Production capacity : With cooperation and collaboration between our units and you, we will determine the most efficient way to produce the training package. Production work is not always completed in-house. It varies by project. Development time : also varies by project.
  • Videotape : These pre-recorded presentations are most useful when you want to show: 1. A process or procedure (Handwashing 1-2-3, How to Plant Pine Seedlings), 2. Fine details (Fire Ant Eradication), 3. Time (seasons, growth, building). Satellite : A live simultaneous presentation to multiple sites is most useful when you need to get a message to several groups of people (the more groups, the less expensive the program) at the same time. Every county has downlink capability. Live broadcasts can be recorded for future review. Videoconference : now refers to live face-to-face interaction through the Internet. This is currently most useful when you have a few groups you wish to address simultaneously. Two-way interaction includes video and audio. Streaming : This is live simultaneous presentation through the Internet. The feedback side of interaction is limited to telephone or e-mail. Live streams can be archived on the web site for future review.
  • A videotape production can be very simple or very complex, depending on the topic and the specialist. We’re glad to help you determine what and how to produce a videotape. Bear in mind that a videotape can be used as a “stand alone” piece or it can be used as part of an instructional package that includes other media elements.
  • Given the number of production staff members we have, it is imperative that a team approach is used on productions.
  • Videotape is most effective when it is used to show motion. Research also shows that audiences (regardless of location or timing) can absorb a limited amount of information in a given time frame. Bearing that in mind, a short videotape or a long videotape that is “chunked” is more effective than long tapes. Videotapes can be reviewed as many times as the tape is available. However, under many circumstances, viewers have no opportunity for immediate feedback with the specialist.
  • A satellite production can be very simple or very complex, depending on the topic and the specialist. We’re glad to help you determine how to produce a satellite conference. Bear in mind that other media elements can be included in a satellite production. You can: pre-record segments with experts; b-roll footage that serve as examples; slides; PowerPoint slides. You can also bring real objects to the studio for demonstration.
  • As subject matter specialists, you make the satellite conference effective. As in videotape production, we must work together to make the satellite conference an actuality.
  • Satellite conferences are most useful and cost effective when you need to simultaneously send a message to many sites, particularly if the message is sent regionally or even nationally. All Alabama county offices have downlink capability. The medium is more cost effective if the message is live--other methods may be more cost effective if the entire message has been pre-recorded. It can be expensive to use this technology. The satellite companies sell the satellite time, so deadlines (especially end-times) are not always flexible. Two-way interaction is limited to telephone, e-mail and fax.
  • In-service training should be accessible to the intended audience. We can ensure that by designing the training/workshop/session so that it is accessible. Accessible through appropriate media and accessible through the methods used to present content. Audience considerations: 1. Level of prior experience 2. Age and education 3. Motivation for attendance 4. Preferred learning style Importance of accommodating learning styles depends on how important you consider your content. If it’s important that the audience process and internalize your information, then you will want to make it easier for all members of your audience.
  • Alternate Methods for Delivering In-Service Training

    1. 1. Alternate Methods for Delivering In-Service Training
    2. 2. Introduction <ul><li>Procedures for today </li></ul><ul><li>Why are we here? </li></ul><ul><ul><ul><li>Focus on training/education for Extension employees </li></ul></ul></ul><ul><ul><ul><li>Face to face instruction is very expensive </li></ul></ul></ul><ul><ul><ul><li>We need to be more efficient with our time </li></ul></ul></ul>
    3. 3. Current modes training <ul><li>Lecture </li></ul><ul><li>Field tours </li></ul><ul><li>Demonstration </li></ul><ul><li>Hands-on </li></ul>
    4. 4. Issues <ul><li>Accessibility </li></ul><ul><li>Personal contacts </li></ul><ul><li>Production capacity/capability/responsibility </li></ul><ul><li>Development time </li></ul>
    5. 5. Delivery Modes <ul><li>Videotape </li></ul><ul><ul><li>Pre-recorded presentation </li></ul></ul><ul><li>Satellite </li></ul><ul><ul><li>Live simultaneous presentation to multiple sites </li></ul></ul><ul><li>Videoconference </li></ul><ul><ul><li>Face-to-face interaction through the Internet </li></ul></ul><ul><li>Streaming </li></ul><ul><ul><li>Live simultaneous presentation to multiple sites through the Internet </li></ul></ul>
    6. 6. Videotape Production <ul><li>Develop script </li></ul><ul><li>Schedule time </li></ul><ul><li>Assemble materials </li></ul><ul><li>Record and edit </li></ul><ul><li>Duplicate and distribute </li></ul>
    7. 7. Video Production: Responsibilities <ul><li>Specialist </li></ul><ul><li>Script and content </li></ul><ul><li>Guest speakers </li></ul><ul><li>Material (slides, data, copyright releases, etc.) </li></ul><ul><li>Promotion (with Comm.) </li></ul><ul><li>Communications </li></ul><ul><li>Videography </li></ul><ul><li>Studio access </li></ul><ul><li>Assist with graphics </li></ul><ul><li>Editing (w/consult of specialist) </li></ul><ul><li>Duplication </li></ul><ul><li>Delivery </li></ul>
    8. 8. Video: Pros and Cons <ul><li>Pros </li></ul><ul><li>Standardized </li></ul><ul><li>Easily duplicated and delivered </li></ul><ul><li>Individual or group audience </li></ul><ul><li>Easy to combine multiple media </li></ul><ul><li>Inexpensive to distribute </li></ul><ul><li>Cons </li></ul><ul><li>No audience interaction </li></ul><ul><li>Can be expensive to produce </li></ul>
    9. 9. Satellite Production <ul><li>Develop script </li></ul><ul><li>Schedule time (pre-program, satellite, uplink) </li></ul><ul><li>Assemble materials, record and edit </li></ul><ul><li>Promote program </li></ul><ul><li>Live program </li></ul>
    10. 10. Satellite Production: Responsibilities <ul><li>Specialist </li></ul><ul><li>Script and content </li></ul><ul><li>Guest speakers </li></ul><ul><li>Material (slides, data, copyright releases, etc.) </li></ul><ul><li>Promotion (with Comm.) </li></ul><ul><li>Communications </li></ul><ul><li>Videography </li></ul><ul><li>Studio access </li></ul><ul><li>Assist with graphics </li></ul><ul><li>Editing (w/consult of specialist) </li></ul><ul><li>Duplication </li></ul><ul><li>Delivery </li></ul>
    11. 11. Satellite: Pros and Cons <ul><li>Pros </li></ul><ul><li>Live distribution to multiple sites (in and out state) </li></ul><ul><li>Can be recorded </li></ul><ul><li>Easily duplicated and can be used any time </li></ul><ul><li>More accessible panel of experts </li></ul><ul><li>Easy to combine multiple media </li></ul><ul><li>Cons </li></ul><ul><li>Can be expensive </li></ul><ul><li>Rigid deadline </li></ul><ul><li>Facilities may be limited </li></ul><ul><li>Two way interactive video difficult/expensive </li></ul>
    12. 12. Videoconferencing Production <ul><li>Develop supplemental materials (PPT presentation, video clips, outline) </li></ul><ul><li>Schedule room and equipment (rooms on & off-campus) </li></ul><ul><li>Develop program </li></ul><ul><li>Promote program (correspond w/ participants) </li></ul><ul><li>Spontaneous interactive format </li></ul>
    13. 13. Videoconferencing Production: Responsibilities <ul><li>Specialist </li></ul><ul><li>Script and content </li></ul><ul><li>Guest speakers </li></ul><ul><li>Material (PowerPoint, outline) </li></ul><ul><li>Promotion (correspond w/ participants) </li></ul><ul><li>Schedule meeting & equipment (on and off campus) </li></ul><ul><li>Consult w/ computer staff in delivery methods </li></ul><ul><li>CTU or A&M computer specialists </li></ul><ul><li>Access to video conferencing equipment on campus </li></ul><ul><li>Train instructors in operating the equipment </li></ul><ul><li>Assist with connection </li></ul><ul><li>Assist with incorporating PowerPoint & other clips </li></ul><ul><li>Collaborate w/ specialists in delivery methods </li></ul>
    14. 15. Videoconferencing: Pros and Cons <ul><li>Pros </li></ul><ul><li>Practically free </li></ul><ul><li>Live and interactive distribution to multiple sites, up to 4 sites (in state and out of state) </li></ul><ul><li>Can be streamed </li></ul><ul><li>Can be recorded via streamed </li></ul><ul><li>Easy to combine multiple media </li></ul><ul><li>Cons </li></ul><ul><li>Specialist is responsible for room and equipment schedule </li></ul><ul><li>Facilities may be limited </li></ul><ul><li>Cannot accommodate more than 4 sites interactively </li></ul>
    15. 16. Streaming Production <ul><li>Develop supplemental materials (PowerPoint presentation, outline, electronic files) </li></ul><ul><li>Schedule network to record –CTU & A&M computer specialists </li></ul><ul><li>Develop program </li></ul><ul><li>Promote program (correspond with participants) </li></ul><ul><li>Produce program </li></ul>
    16. 17. Streaming Production: Responsibilities <ul><li>Specialist </li></ul><ul><li>Program content </li></ul><ul><li>Schedule with computer staff time to record conference </li></ul><ul><li>Guest speakers </li></ul><ul><li>Material (PowerPoint, Outline, electronic files) </li></ul><ul><li>Promotion (correspond with participants) </li></ul><ul><li>CTU or A&M computer specialists </li></ul><ul><li>Train instructors in operating the equipment </li></ul><ul><li>Assist with producing stream </li></ul><ul><li>Create web link </li></ul><ul><li>Assist with incorporating PowerPoint or other electronic files </li></ul><ul><li>Delivery </li></ul><ul><li>Maintain web site </li></ul>
    17. 18. Streaming: Pros and Cons <ul><li>Pros </li></ul><ul><li>Practically free </li></ul><ul><li>Live and stored distribution </li></ul><ul><li>Can be used in conjunction with video conferencing </li></ul><ul><li>Can be seen any time </li></ul><ul><li>Easy to combine multiple media </li></ul><ul><li>Cons </li></ul><ul><li>Specialist is responsible for scheduling network to stream </li></ul><ul><li>Quality depends on connection </li></ul><ul><li>Currently cannot accommodate more than 25 sites (possibly more can access session with different software) </li></ul><ul><li>Two way interaction can be done through phone or email </li></ul>
    18. 19. Additional Modes <ul><li>Correspondence (paper, e-mail, publications) </li></ul><ul><li>Audiotape </li></ul><ul><li>Teleconferencing </li></ul><ul><li>Compact Disc (CD) </li></ul><ul><li>Slides (35mm, PowerPoint) </li></ul><ul><li>WebCT, Blackboard, Netmeeting </li></ul>
    19. 20. Putting It All Together <ul><li>Instructional Design </li></ul><ul><li>Analyze audience </li></ul><ul><li>Consider styles </li></ul><ul><li>Construct content </li></ul><ul><li>Engage learners </li></ul><ul><li>Study effectiveness </li></ul><ul><li>Supply changes </li></ul>
    20. 21. Close <ul><li>You are already doing much of this </li></ul><ul><li>Modify current delivery modes </li></ul><ul><li>Your support system: computer and communications staffs on both campuses </li></ul>