Charisma Portfolio Management


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Charisma Portfolio Management provides complete support for creating, storing and querying contracts, projects or works performed by the company, as well as the management of documents and resources used. Perfectly integrated with Charisma ERP, Primavera solution, Charisma HCM or other CRM or Document Management solutions, Charisma Portfolio Management completes the end-to-end solution for tracking the financial investments or contracts.

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Charisma Portfolio Management

  1. 1. Portfolio Management Simple | Intuitive | Flexible | Complete
  2. 2. Main value Organizes, simplifies and automates complex processes and workflows; Cross departmental automation and organizational processes that cover multiple departments; Dramatically decrease operational costs and improves employees effiency; Increases the companys agility and competitiveness; 360 view over the performance indicators; Increases customer loyality; Collaborative working environment, focused on satisfying business partners’ needs; Updates and develops customers business needs.Management value Provides key reports and analysis for executives to run business; Reports with the ability to go from high level to low level detail; Comprehensive insight from all departments and systems; Provides executive dashboards, on-spot quick facts and real-time notifications.Employee’s value Clean and friendly user interface; Commonly performed tasks can be automated; Can provide data from other applications and sources; Can access various reports from the same interface; Provides technical support directly from the application interface; Provides development methods and tools for business flows and entities directly from the application.Market value In 2012, Charisma ERP was designated as one of the 5 strongest European B2B solutions in the "Enterprise Vertical Market Solution" segment.
  3. 3. Portfolio Management The economical and Charisma Portfolio technological development Management provides in fields such as complete support in architecture, constructions, creating, storing and interior design or querying contracts, projects consultancy services has or pieces of work deployedled to an explosive increase by the company, as well as of the projects complexity, the management of but also to higher documents and resources requirements from used. Thus, the customers or to research subcontractor management activities that waste more becomes an easy task by and more resources. The using a correct solution, management of these especially designed for this projects means new activity type. challenges that are difficult to address without IT solutions dedicated to these business fields. Increasing the profitability, efficient use of human orfinancial resources, tracking and controlling the costs at internal operations level are only a few of the competitive advantagesthat can ensure the success of a company.Perfectly integrated with Charisma ERP, Primavera solution, CharismaHCM or other CRM or Document Management solutions, CharismaPortfolio Management completes the end-to-end solution for trackingthe financial investments or contracts.Thanks to the access at an unique data base, the companies benefitfrom the reduction and control of costs related to contractmanagement, the increase of the contracts and operations complianceaccording to the companys policies, as well as the reduction of risksand the improvement of the financial management.
  4. 4. Financial and Operational Benefits Reduces the costs allocated for the ongoing contracted projects, eliminating managing the contracts the human errors and signaling the need for The product eliminates the quasi-medieval some tasks registered in the contracts. practices and provides modern methods to Charisma Portfolio Management includes manage the contracts, by centralizing the required tasks alerts, that are completely data, eliminating the redundancy of manual configurable, as well as notifications of risks activity, offering a significant reduction of associated to each task; the organizations operational costs. Improves the financial management Facilitates the effort in contract The product improves the financial management management based on the decisional The solution is flexible in terms of platform support provided to the management team configuration and automates or eliminates and an extremely efficient control of all steps (contracts with values that are lower financial entities such as advance payments, than a threshold value do not pass through invoices, payments, guarantees, trust the juridical department). letters, penalties, as well as support in analyzing and planning the investments Increases the compliance and (financing scenarios, budget/business plan, eliminates the financial risks cash flow, balance sheet). Thanks to the rapid access to a tool where Decreases the financial risk and "learned lessons" can be stored across time, the solution helps the company to define increases the control of expenses and observe a series of internal policies and By identifying/limiting/stopping each rules ("do not sign contracts where purchase within a project, by enhancing the penalties exceed a certain threshold"). validation process and by preventing the company budget exceeding, Charisma Reduces the operational risks Portfolio Management decreases the The product provides an efficient control of companys financial risks.
  5. 5. Main Features Customer Offer Management. Includes:Versioning/offering scenarios;nn to offer history;Accessnmanagement;PriceComparison with different market indicators (for example, if thenconstruction of a building is being quoted, the system automaticallycalculates the price per square meter, for reference);Customizable calculation;nn from expense report applications;Importn for public system tenders (legal forms);SupportPossibility to prepare the offer based on internal rules;nn evaluation period for those tasks that need to be executed /Lastingexecution schedule;Determination of the billing schedule;nPlatform for the introduction of other contractual elements (warranties,ndelays, etc.);n the project.Link to Internal Estimates. Includes:Currency management, estimations of the contracts actual cost;nThe possibility to create scenarios in order to analyze different methodsn of achieving the objectives;The details of the customer offer with actual resources/ actualnquantities/ etc.;n the project;Link ton from expense report applications;Importn internal or republican regulations (used in legal reporting, e.g.Use ofconstruction works for city halls);The possibility to import manufacturers rules.n Business Plan. Includes:Estimation of project costs (in the idea stage);nRevenues estimation;nFinancing scenarios;nMultiple business plans versions;nn of the achievement stage of the business plan;TrackingBusiness plan corrections;nComplete financial analysis for any ongoing project – Cash Flow, IRRn (with/without Exit),etc.;Financial analysis for SPV (Special Purpose Vehicle/Entity).n
  6. 6. Contract Management. Includes:Contract stages and details;nConfigurable approval and signing workflow;nn and risk analysis;Risk listManagement of involved parties;nn at contract level, based on the works statement;BillingContract financial management with the possibility of tracking revenuesn and expenses by cost centers;nwarranties and letters management;BankAdvances management.n Works statements. Includes:Periodical, monthly or weekly view of the works execution status fornbilling;The possibility to analyze / compare the internal reported progress;nn automation;Processn management, based on the following documents:Change n Additional note or disclaimer note for the objectives or parts of the objectives; n request; Change n Addendums, in case a contract needs to be modified, with the facility to keep the history and the contractual elements changed across time. Project management. Includes:n the projects at contract level, as well as the tasks within theTrackingproject;Comparison between budgeted and results based on the synchronizationnwith the project in Primavera system or any other project managementsystem;Scheduling functions;nWorkflow at task level;nThe possibility to assign own or rented resources to tasks;nThe possibility to collect consumptions of materials, machineries andnlabor;The possibility to automatically collect the consumptions from third partynapplications;Integration with the purchasing flows in Charisma ERP through limitnrecord and/or requisition.
  7. 7. Main Features Subcontractors. The module tracks and manages the offers, the contracts or the works status with subcontractors.Includes: Determining the offer format for subcontractors; n Collecting and comparing the offers from subcontractors; n The subcontracting process (as viewed by the general entrepreneur) - n direct subcontracting of the items in the internal expense report (e.g. complete subcontracting of the electric part); Configurable approval workflow; n Negotiation support (list of tasks to be subcontracted); n Additions/Withdrawals; n n statements with subcontractors, meaning the acceptance of the Works subcontracting parties by the beneficiary, in view of billing; The possibility to totally or partially subcontract a task to one or more n subcontractors; n and tracking the subcontracted resources and rent costs; the works Using statement is managed based on timesheets (human resources / machineries). Financings. The module tracks and manages both internal and external financings such as credits or assignments. It includes the possibility to perform feasibility analysis with a view to use mixed financing patterns. Integration with third party applications. The module is part of the Charisma ERP suite and is natively integrated with Primavera, Project Management system, Charisma HCM suite (HR, MMC, TSP, etc). Furthermore, it is capable to complementarily operate with document management systems, CRM and/or SharePoint solutions.
  8. 8. © TotalSoft 2012TotalSoft Headquarters Planned SubsidiariesActive Subsidiaries TotalSoft Implementations Sweden Senegal Estonia Russia United Kingdom Poland Germany Belgium Czech Rep Ukraine Slovakia Austria Moldova France Hungary Qatar RomaniaUSA Italy Serbia Saudi Arabia Bulgaria UAE Spain Albania Greece TotalSoft Headquarters Global City Business Park, 10 Bucharest - Nord Street Building O2, 8th Floor, Voluntari, llfov,România P: +4021 335 17 09 W:,, E: Austria | Greece | Bulgaria | Qatar