Presentation of TOMAS performance management solution

1. PERFORMANCE
MANAGEMENT SOLUTION
Igor.matjasic@tomasdse.com

2. Strategic Planning
Operative planning and budgeting
Process modeling and optimization
Strategic maps, dashboards and
scorecards
OLAP analysis
Quality support
KPI monitoring
Document management
Corrective measures
Investments monitoring
Reclamations monitoring
Corrective measures monitoring
Financial consolidation
Affiliates reporting
Meetings management
Bad performance alerting
TOMAS is a comprehensive and integrated Colaborative Performance
Management solution that offers “Whole in one” solution with all features
needed to manage an enterprise:

3. How would your organization benefit from TOMAS?
Simply ask yourself the following questions:
“what would be the results; if we would realize all our strategic goals, if all
strategic and tactical action plans would be fulfilled, all processes would
perform as modeled, all corrective measures would be fulfilled on time,
budgeted Sales, Production, Inventories, Purchasement, Finance would be
achieved, all conclusion from various Meetings would be met, if resolution of
complaints would improve...?”

4. BSC
• Define strategic goals, and Mission and Vision of the company, departments and units
• Define Action plans to achieve Strategic and project goals
• Define Indicators to measure success and measure them through Dashboard, Strategic and
project maps.
BP
• Prepare detailed Annual plan on basis of Strategic plan for company
• Simulate different version of plans
• Define budget for company, departments and units
MIS
• Monitor your Sales in comparison to plan
• Monitor your costs against budget
• Monitor your purchasments agains budget
• Monitor your HR data
• Monitor you inventories and turnovers
Invest
• Define detailed plan of Investment projects and Assets purchase
• Monitor realization of investment projects and assets purchasing budget (by project, phases,
contractors, locations, actual/budget...)
• Monitor all Project documentation (offers, contracts, situations, invoices), linked from DM
DM
• Manage all documentation (contracts, regulations, instructions, Iso documentation) in
electonic form

5. Meeting
• Conduct all your Meetings electronically
• Review all conclusion reports electronically (by responsible, type of Meeting, department...)
• Review late conclusions and reponsibles
Reclamations
• Monitor all customers complaints received electronically (by region, department, cause,
service, project...
• Review how complaints were resolved (by type, responsible person, project)
Proces
• Model all your main and support processes
• Review if people are following processes and measure success of them
• Review how corrective measures are fulfilled
Cori
• Review corrective measures, findings (by departments, types, sectors...)
• Review if corrective measures are fulfilled and how succesful
Report

6. BSC
Define Main projects and their goals
Define strategic goals and Mission and Vision of the company,
departments and units
STRATEGIC PLANNING AND BSC:
Define Action plans to achieve Strategic and project goals
Define Indicators to measure succes of region and projects and measure
them through Dashboard, Strategic and project maps.
With our IT solution you define mission and vision of the company, define strategic objectives and set actions to achieve strategic goals. Your strategy is
effectively communicated and deployed across the whole company’s organisational structure through derived strategic objectives divisions, departments, areas
and projects. Measurable targets for each business unit are set and linked to strategic objectives. For each strategic objective, we determine tasks, terms, and
responsible. Responsible reports about tasks realization. We determine for each strategic objective goals to measure successfulness of task realizations.
Successfulness of workers can be measured and rewarded.
Management of the company can monitor their workforce and their strategic tasks realization through Strategic maps that alerts when tasks are late.

7. BP
Simulate different version of plans
Prepare detailed Annual plan on basis of Strategic plan (by departments,
projects)
ANNUAL PLANNING AND BUDGETING:
Define budget for company, departments and units
Monitor plan in MIS
Solution will be used to prepare annual plan and budget the company, divisions and departments. Plan can be prepared in an optional number of version of plan
(optimistic, pessimistic etc). Solution enables planners total freedom in definition of any number of different input tables for planning .We can define workflow of
planning procedures, peoples involved and tasks they need to perform. When all responsible people input their planned data and planners confirm them, we can
perform simulations and “What if” analysis. With change of any parameter of the plan, we can immediately see the effect on the success of the whole company,
markets, divisions, department, products…

8. MIS
Monitor your financial statements, costs against budget (by company,
departments, sectors, projects...
Monitor your Sales in comparison to plan (products, markets, sales channels)
MULTIDIMENSIONAL ANALYSES:
Monitor your purchasments agains budget (by type, sectors, departments,
projects)
Monitor your HR data (by sectors, departments, against plan...)
TOMAS.MIS already enables competitive advantages for Organisations. TOMAS.MIS integrates all available information from operational level of business and it
is aimed for managers to support their decision making process, reinforce their business judgment and strengthen the company's sensitivity to market signals.
Every morning managers can see on screen all key elements of his business – in charts or tables. It enables drill-down to lower level, when and if that is
necessary. An advantage of Tomas solutions is that first results are seen and useable in 1-2 months, because we dispose with a wide range of standard solution.
Business units can be also in dislocated areas and not linked to central database, so they need to report through WEB, so management can monitor their results
as well
Monitor your Inventories, turnovers(by materials, products, warehouses...)
Monitor your production performance, productivity, production costs,
machine downtime,

9. Invest
Monitor realization of investment projects (by project, phases, contractors,
locations, actual/budget...)
Define detailed plan of Investment projects and assets purchasing
MONITORING OF INVESTMENTS ANDASSETS PURSHASING:
Monitor all Project documentation (offers, contracts, situations, invoices
All companies that want to develop and follow modern trends need to invest. Usually that are big amounts, so they are big also the consequences, that follows the
wrong decisions. Don’t let to be surprised, check your investments with our application, which enables you easy simulation of business decision even in pre-
investment phase and quality supervising of investment effects.
Controll all assets purchasing and compare them with plan. Review all
through filters (by type of assest, responsible in comparison to budget...)

10. Meeting
MEETINGS AND CONCLUSION MONITORING
With permanent review upon the realization of agreed conclusions (tasks) we achieve, that responsible their tasks finish on-time and quality. When company
succeeded in increasing the percentage of tasks realization and conclusions, it certainly achieves or exceeds planned goals. Meetings minutes are conducted
electronicaly through a WEB solution, performers also report about their tasks through WEB, so they are visible to others immediatelly.
Conduct all your Meetings electronically
Review all conclusion reports electronically (by responsible, type of Meeting,
department...)
Review late conclusions and reponsibles

11. Complaints
RECLAMATIONS MONITORING
TOMAS.Complaints allows you to electronically monitor complaints, effectively troubleshoot and prevent the emergence of further and thereby maintaining
customers satisfaction. Every complaint received in any form in diferent locations is entered though unique WEB form into database, same then all findings and
reports of efficient solving of the complaint.
Monitor all customers complaints received electronically (by region,
department, cause, service, product, market...
Review how complaints were resolved (by type, responsible person, project

12. Proces
PROCESS OPTIMISATION AND MONITORING
Critical elements of business processes can be analyzed and goals of optimization and reengineering are determined. Simultaneously processes are described in
according to ISO standard methodology, so that judgment can be made simple through computer. Applications is connected with application for document
management, every change on document is immediately seen on processes. If processes are not defined even project will not be finished on time and not
explored later.
Model all your main and support processes
Review if people are following processes and measure success of them
Review how corrective measures are fulfilled

13. Cori
CORRECTIVE MEASURES MANAGEMENT
With our solutions, define corrective measures to eliminate variations based on measurements, assessments or preventive measures to prevent the reoccurrence
thereof. It's easy to keep track of how the functions of corrective and preventive actions are implemented within the set deadlines.
Review if corrective measures are fulfilled and how succesful
Review corrective measures, findings (by departments, types, sectors...)

14. DM
DOCUMENT MANAGEMENT
With the help of our IT solution all documents of the company can be accessed in digital form, whenever and wherever. User friendly application offers only
documents, to which certain user has rights. Application enables changes follow up, documents can be reconciled and confirmed; we can review current and
previous versions, document rights…Documents are entered electronically or by scanning.
Manage all regulative documentation in electronic form (regulations,
instructions, forms...)
Manage all Project investment documentation (offers, contracts, invoices,
reports