2. 3M is the nucleus for managing
maintenance onboard ships.
Providing maintenance and material
managers the means to plan, acquire,
organize, direct, control and evaluate the
manpower and resources used for the
support of maintenance. 103.1
3. Information collected on completed maintenance and
configuration changes provides the following benefits:
a. Standardization - achieve uniform maintenance standards and
criteria.
b. Efficiency - effective use of available manpower and material resources
in maintenance and maintenance support efforts.
c. Documentation - recording of maintenance and maintenance support
actions to establish a material history.
d. Analysis - provision to be used in the improvement of maintainability
and reliability of systems and equipment, and the reduction of cost of
material ownership.
e. Configuration Status Accounting - a means of reporting and recording
changes in what equipment is installed onboard, equipment configuration
specifications, and shipboard location.
f. Scheduling - standardized method for scheduling, planning, managing,
and tracking maintenance required and accomplished.
103.1
5. TYCOM
Responsibilities
Exercise primary
responsibility for the
effective operation and
support of their Ships' 3-M
Systems.
103.2 a
6. Maintains staff to administer the 3M system
Provides training teams for 3M assists &
assessments
Reviews quality/quantity of ship’s 3M data
(CASREP’s, Technical Feedback Reports, MDS documents, etc.)
Provides 3M system training for maintenance
and/or maintenance management.
Reviews Safety Advisory & Mishap and Material
Inspection reports (INSURV, Propulsion Examining Board
(PEB), etc.). When deficiencies are evident, corrective
action is initiated 103.2 a
7. SHIPBOARD ORGANIZATION
DUTIES AND RESPONSIBILITIES
C O M M A N D IN G O F F I C E R
E X E C U T IV E O F F IC E R
3M SYSTEM M ANAG ER
3M SYSTEM S
C O O R D IN A T O R
DEPARTM ENT HEAD
D E P A R T M E N T A L 3 -M
S Y S T E M S A S S IS T A N T
D IV IS IO N O F F IC E R
G R O U P S U P E R V IS O R
W O RK CENTER
S U P E R V IS O R
W O RK CENTER
M A IN T . P E R S O N N E R
103.2
8. CO - overall responsible for ensuring ship maintenance is
accomplished following 3-M System procedures and that
the 3-M System functions effectively within the command.
XO - Ships' 3-M System manager and responsible to CO for
overall management of the Ship’s 3-M program.
3-M System Coordinator (3MC) - functional manager of 3-M
System and responsible to the XO for coordination and direct
supervision of all administrative facets of the Ship’s 3-M
System program.
103.2 b-d
9. DEPARTMENT HEAD
Responsible for effective operation of
the 3-M System within the
department. Supervises scheduling
all Maintenance Requirements (MR’s)
and is responsible for all budgetary
expenses to support the 3M systems.
103.2e
10. DIVISION OFFICER
Trained in the 3-M System and
responsible to the Department Head.
Assists in managing the maintenance
required for the division’s equipment,
and is responsible for documentation
accuracy.
Conducts and manages divisional 3M
training.
103.2 f
11. DEPARTMENTAL 3M
Responsible to 3MC and Department
Head for preparation and submission
of all departmental 3M reports (spot-
checks, PMS, Equipment Validations,
etc.).
Maintains the EGL master copies for
each MRC in the Department.
Assists Division Officers in achieving
required 3M Systems training.
103.2 g
12. Group and Work Center Supervisors
Division CPO’s who are responsible for two or
more work centers shall be referred to as “Group
Supervisors"
Group Supervisors shall be responsible for the
proper performance of the 3-M System functions
within their work centers.
The Work Center Supervisor is responsible for
the effective operation of the 3-M System
within the work center
This responsibility shall not be delegated
Work Center Supervisors receive additional 3-M
System training 103.2h & i
13. REPAIR PARTS PETTY OFFICER
RPPO – Interfaces with Supply for
ordering parts and supplies
required for all associated
workcenters.
Conducts monthly Material
Obligation Validations (MOV’s)
with the Department Head to
validate the continued need for
parts ordered.
103.2 j
14. You: the Maintenance Personnel
Responsible to Work Center
Supervisor (WCS). Your 3-M duties
include, but are not limited to:
a. Perform assigned sheduled
maintenance requirements using
MRC’s and Equipment Guide Lists
(EGLs) as indicated by the 13 week
accomplishment log and the
weekly schedule.
103.2k
15. You: the Maintenance Personnel
b. Performing PMS, promptly notify the WCS
when:
(1) Anything on an MRC is not fully understood,
appears to be incorrect or cannot be
accomplished as written.
(2) Tools, materials, etc., prescribed by the
MRC are not available.
(3) Any doubt exists about capability, training,
or experience to properly perform the MR as
prescribed.
(4) Factors exist which would make
performance of the MR unwise or dangerous
(e.g., disassembly of equipment needed for
operations, radiation when prohibited,
situations causing safety hazard to exist,
etc.).
103.2k
16. Corrective and Preventive
Maintenance
3-M is a management tool designed to provide
efficient, uniform methods of conducting and
recording preventive and corrective maintenance.
Preventive maintenance: actions intended to prevent
or discover functional failures. Preventive
maintenance includes actions taken to prevent
equipment from failing, such as changing the oil,
cleaning filters, calibrating, etc.
Corrective maintenance: actions taken to fix
equipment that has failed or is not working to design
specifications.
Included in the phrase "corrective maintenance" are
authorized changes or modifications to installed
equipment. 103.3
17. Purpose of the 3M elements
Maintenance Requirement Card (MRC) – step-by-
step procedures with safety precautions noted
describing who, what, how, and with what
resources an MR will be accomplished.
Equipment Guide List (EGL) - used when an MRC
applies to a number of identical items (i.e., valves,
small arms, etc.). Each item will be uniquely
identified. Each ship prepares its own EGLs.
Maintenance Index Page (MIP) – Index of MRC’s
prepared and issued for each system/equipment
onboard for which PMS exists.
MRC’s, EGL’s, & MIP’s are basic PMS documents.
103.4 a-c
18. 3M ELEMENTS (con’t)
List of Effective Pages (LOEP) - lists MIP’s
and system equipment not requiring PMS
assigned to each work center.
Change Page – Historical Listing of all
authorized changes made to the Work
Center Manual (43P1) citing specific
references authorizing each change.
The LOEP, Change Page, & MIP’s are
key elements of the 43P1
103.4 d-e
19. FEEDBACK REPORTS (FBR)
FBR notifies TYCOM & FTSC’s of PMS issues.
Two versions: SKED and Hardcopy
TWO types: Category A (for changes to LEOP)
Category B (Technical)
Some Category B FBR’s are Urgent.
Must be approved and transmitted within 4 days
of creation with a response time goal of 1 day.
NOTE: FBR’s will provide initial PMS coverage
but Configuration Data needs to be updated to
initiate logistic support. This is also referred to
as submitting a 4790/CK Configuration Change
103.4 f
20. WORKCENTER PMS MANUAL
(43P1)
The 43P1 reflects that portion of the PMS Master
File that contains only the planned maintenance
requirements applicable that work center.
It consists of the following Major Elements:
Change Page, LOEP, MIP’s, & FBR file
It is designed to provide a ready reference of
planned maintenance requirements for the work
center supervisor and all Maintenance personnel.
103.4 g
21. PMS SCHEDULES
Weekly displays MRC’s and personnel
assigned to them for the week in a given
work center. Maintenance Personnel have
access to view this in SKED.
Quarterly displays maintenance to be performed
during a specific 3-month period.
Updated weekly by WCS, provides ready
reference to the current status of PMS.
Represents departmental directive and once
finalized may only be changed with department
head approval.
103.4 h-i
22. PMS SCHEDULES
QUARTERLY FLIP PAGE
Flip Page cites justifiable reasons for all
unaccomplished or deleted maintenance.
NOTE: Lack of Man-hours is not justifiable.
Examples of justifiable reasons are:
part on order with JSN’s and REQ #’s
CASREP with Numbers
HAZMAT unavailable WITH JSN and REQ #
The Flip page entry always starts with one of four
pro-words: LOST -; RESCHEDULED -; DELETED -;
or COMPLETED – (with additional information
required). 103.4 i
23. PMS SCHEDULES
CYCLE
Cycle displays PMS to be performed
during the period between docking
availabilities and/or three
interdeployment training cycles.
Any checks that have not been
accomplished prior to restarting a cycle
will be scheduled during the first
quarter of the new cycle schedule.
An example of such an availability is
Docking Phased Maintenance Availability
(DPMA). 103.4j
24. 13 Week Accountability Log
Signature documentation of personal
accomplishment of assigned MR’s after
WCS notification and authorization.
Documents associated Tag-outs and is
reviewed weekly by the WCS & DivO
Maintained in the 43P1 for not less
than 13 weeks. 103.4 k
25. Isolation Guide List (IGL)
Contains the information necessary for
equipment tag-out maintenance.
Regulated by the Tag Out Users Manual
(TUMS)
Created when existing technical
documentation (EOSS, CSOSS, etc.) is
insufficient to support tag-outs
Signature Verified by WCS, DivO, and DH
and re-verified when any one transfers
103.4 l
26. SPMIG & SCAT
Standard PMS Material Identification Guide
(SPMIG) - Database providing part numbers
and ordering information for MRC materials in
the Test Equipment, Materials, Parts and Tools
Block. This data accessible in SKED
Sub-category (SCAT) - Portable
Electric/Electronic Test Equipment listed in the
Test Equipment Index are assigned a SCAT code
which groups models having the same test
capability and tolerances.
103.4 m-n
27. SYSCOM MRC Control Number
This is a 3-part four
segment code used in
cataloging MRCs
which is located at the
lower right side of the
MRC
Birthdate: first 2 digits
103.4 o
28. SYSCOM MIP Control Number
Three SYSCOM MIP
control numbering
systems have been
developed based on
changing PMS
philosophy and are
currently in use.
(Conventional, Surface
Missile System, and
Reliability Centered
Maintenance)
Birthdate: last 2 digits.
103.4 p
29. Inactive Equipment
Maintenance (IEM)
A modified maintenance program to
prevent equipment deterioration during
inactive periods, when complete PMS
support is neither desirable nor practical.
Objective: reduce PMS to the minimum
during a prolonged inactive period without
degrading material condition, or
jeopardizing future operational reliability.
103.4 q
30. MSDS
• Technical bulletins containing
information about the hazardous
material
Material (HAZMAT)
• Shall be in English and contain at
least the following information:
– Identity of material
– Hazardous ingredients
– Physical and chemical characteristics
103.4 r
31. MSDS (Con’t)
– Physical hazards (fire, explosion,
reactivity)
– Health hazards (routes of entry,
exposure limits, and cancer potential)
– Precautions for safe handling & use
– Emergency first aid procedures
– MSDS preparation date
– Name, address & phone number of
chemical manufacturer, importer,
employer who can provide additional
information
103.4 r
32. Hazardous Material Users Guide
(HMUG)
Divided into 22 groups
Each section contains information on
Control measures
Precautions
Health hazards
Spill controls
-
Disposal guidelines
103.4 s
33. Unsafe condition in the performance of PMS
* Accidents do not respect persons or rights.
Statistics show that a high percentage of accidents or
casualties could have been prevented if specific
precautionary measures had been taken.
* Every effort has been made to indicate
hazards to personnel in the "Safety
Precautions" block and in the appropriate steps
of the procedure block of MRCs.
WARNINGS WILL BE INSERTED
IMMEDIATELY PRIOR TO THE
APPROPRIATE PROCEDURAL STEP.
* Common sense, thorough indoctrination, and
documented training of all personnel maintaining
and operating shipboard equipment is required.
* Inadequacies in the MRC which might affect
the safety of personnel or equipment shall be
reported by an Urgent PMS FBR.
103.5
34. Maintenance Requirement Card
(MRC):
Provides detailed step-by-step procedures
for performing maintenance and describes
who, what, how, and with what resources a
specific requirements will be accomplished.
3 types exist:
Technically Validated (white)
Preliminary (Yellow)
Classified (Pink)
Most MRC’s are Technically validated
103.6
35. Preliminary (Yellow)
1. Provided via FTSC’s to provide ships with
advance coverage while MIPs/MRCs are
undergoing final review.
2. Identified by a "P" code and number following
the slash of the SYSCOM MIP control number
reflecting the revision.
3. Preliminary MIPs/MRCs are technically
reviewed/approved by the cognizant
SYSCOMs/BUMED.
103.6 b
36. Classified (pink)
Unclassified locator card duplicates
information in all MRC blocks but
procedures, and includes one of the
following statements:
"Maintenance procedure with the
requirement is CONFIDENTIAL. Maintenance
Requirement Card is stowed in_________ .“
OR
"Maintenance procedure with the require-
ment is SECRET. Maintenance Requirement
Card is stowed in __________________ ."
103.6 c
38. Calendar Periodicities
The only authorized periodicities
are as follows:
D – Every day
2D - Every 2nd day Q - Quarterly
3D - Every 3rd day 4M - Every 4th month
W - Weekly S - Semiannually
2W - Every 2nd week 8M - Every 8th month
3W - Every 3rd week A - Annually
2M - Every 2nd month #M - Every # months
103.7 a
39. Non-Calendar Periodicities
R - Situation Requirement
U - Unscheduled Maintenance
Inactive Equipment
Maintenance (IEM)
LU - Lay-Up
PM - Periodic
Maintenance
SU - Start-Up
OT - Operational Test
40. REPORTING DISCREPANCIES
No system starts perfect – feedback can get it there
Three systems exist for process improvement:
Feedback Reports (FBR)
Technical Manual Deficiency/Evaluation Report
(TMDER)
Configuration Item or
4790/ck Configuration Change 103.8
42. FBR FORM
Two versions: SKED and Hardcopy
SKED – Instructions are available in the
help file, with some specific Do’s and
Don’ts
Hardcopy - composed of an original and
four copies. Instructions for preparation
and submission of the form are printed on
the back of the last copy.
43. There are three types of FBRs:
Category A, Category B, and Urgent.
Category A -- This type of FBR
is non-technical in nature and is
intended to meet PMS needs
which do not require technical
review. Category A FBRs are
submitted to request classified
or other PMS documentation
which cannot be obtained
locally.
103.8
44. Category B --
This type of FBR is technical in
nature, and is used to report:
Technical discrepancies inhibiting PMS
performance.
Shift of maintenance responsibilities.
Requests for TYCOM assistance.
103.8
45. URGENT Feedback Reports.
When the reason for submission of a PMS FBR
involves safety of personnel, ship, or equipment
and relates to the technical requirements of PMS,
the FBR will be considered URGENT.
The message shall describe the unsafe procedures
or conditions, and shall identify the MIP/MRC
involved. 103.8
46. TMDER
Used to correct Technical Manuals and
Publications used in the maintenance of
shipboard equipment.
Accomplished either on-line via Distance
Support or via Snail Mail using a form from
the back of the Manual.
47. CONFIGURATION
Known as:
4790/CK, Configuration Change, & Configuration
Items
Used to get support for newly installed equipment.
Will initiate all logistics:
PMS, Parts, & Technical Documentation
NOTE: FBR’s can be used to start and change PMS, but will
do nothing for the other elements of logistic support.
49. LOEP’s And MIP’s
Report No. PMS 5 (the LOEP) – lists all MIP’s and system
equipment not requiring PMS assigned to each work
center.
The LOEP is a part of the PMS Master file and contains:
(1) Report Date (Date LOEP produced).
(2) Force Revision (FR) Number.
(3) Type Commander (TYCOM).
(4) Unit (Ship's hull number, Unit Identification Code
(UIC), and name).
(5) Work Center.
(6) MIP Numbers and Nomenclature (brief description
of the system/equipment).
103.9 a
50. EGL’s and MRC’s
Specific EGL’s are created for
each MRC when it applies to a
number of identical items
(i.e. valves, small arms, etc.)
Each item on the EGL will have
a unique identifier/serial
number assigned.
Each ship prepares its own EGLs.
103.9 b
51. IGL’s and MRC’s
Contains specific equipment tag-out information
necessary for that MRC
Contains number, locations, and positions of the
tagged items and permission/notification
requirements
Each ship prepares its own TGLs
103.9 c
52. MIP’s and MRC’s
MIPs are issued for
each installed
system/equipment for
which PMS support has
been established.
MIPs are basic PMS
reference documents.
Each is an index of a
complete set of MRC’s
applicable to a ship system,
subsystem, or equipment.
103.9 d
53. Change Page and LOEP
Change Page indicates all changes
(FR’s/CAN’s/DIT’s)
(Force Revisions/Advance Change Notices/Document Input Transmittals)
to the WC referencing authorizing
document.
list’s approved TFBR’s submitted for
LOEP Corrections.
It must reflect the current FR
103.9 e
54. SAFETY PRECAUTIONS
listed prior to applicable step on the MRC
Specific categories are:
Warning: Death or injury may result if the
operating/handling procedures and practices are
not correctly followed. Warning text may be listed
in the safety precautions‘ block and will be
repeated preceding the procedure involved.
Caution: Damage to equipment may result if the
operating procedures and practices, etc. are not
correctly followed. Cautions are not listed in
safety precautions block but will precede the
instruction for the procedure involved.
103.10
Editor's Notes
1
It provides maintenance and material managers with a means to plan, acquire, organize, direct, control and evaluate the manpower and material resources expended or planned for expenditure in the support of maintenance.
Through the information collected an corrective and accomplished maintenance, and configuration changes performed, the following benefits are obtained: a. Standardization - achieve uniform maintenance standards and criteria. b. Efficiency - effective use of available manpower and material resources in maintenance and maintenance support efforts. c. Documentation - recording of maintenance and maintenance support actions to establish a material history. d. Analysis - provision to be used in the improvement of maintainability and reliability of systems and equipment, and the reduction of cost of material ownership. e. Configuration Status Accounting - a means of reporting and recording changes in what equipment is installed onboard, equipment configuration specifications, and shipboard location. e. Configuration Status Accounting - a means of reporting and recording changes in what equipment is installed onboard, equipment configuration specifications, and shipboard location.
Exercise primary responsibility for the effective operation and support of the Ships' 3-M System under their claimancy.
a. Maintain a full time 3-M staff of adequate size to properly administer the 3-M System. b. Provide qualified teams to conduct 3-M System training assists, installations, and assessments as required. c. Conduct appropriate review of the quantity and quality of 3-M data submitted (Technical Feedback Reports, MDS documents, etc.). Ensure accurate processing and prompt submission of 3-M data. d. Provide for adequate 3-M System training for personnel associated with maintenance or maintenance management. e. Conduct appropriate review of Casualty Reports (CASREPS), Safety Advisory and Mishap Reports, and Material Inspection reports. Where 3-M System deficiencies are evident, initiate corrective action.
Commanding Officer has overall responsibility for ensuring ship maintenance is accomplished following 3-M System procedures and that the 3-M System functions effectively within the command. Executive Officer the Ships' 3-M System manager and is responsible to the commanding officer for the overall management of the Ships' 3-M System program. The 3-M system coordinator is the functional manager of the 3-M System and is responsible to the executive officer for the coordination and direct supervision of all administrative facets of the Ships' 3-M System program. Each department head is responsible for the effective operation of the 3-M System within the department.
Maintenance personnel are responsible to the work center supervisor. Their 3-M System duties include, but are not limited to the following: a. Perform assigned scheduled maintenance requirements using MRCs, Tag Guide Lists (TGLs), and Equipment Guide Lists (EGLs) as indicated by the weekly schedule. b. When performing PMS, promptly notify the work center supervisor when: (1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written. (2) Tools, materials, etc., prescribed by the MRC are not available. (3) Any doubt exists about capability, training, or experience to properly perform the MR as prescribed. (4) Factors exist which would make performance of the MR unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.).
Maintenance personnel are responsible to the work center supervisor. Their 3-M System duties include, but are not limited to the following: a. Perform assigned scheduled maintenance requirements using MRCs, Tag Guide Lists (TGLs), and Equipment Guide Lists (EGLs) as indicated by the weekly schedule. b. When performing PMS, promptly notify the work center supervisor when: (1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written. (2) Tools, materials, etc., prescribed by the MRC are not available. (3) Any doubt exists about capability, training, or experience to properly perform the MR as prescribed. (4) Factors exist which would make performance of the MR unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.).
Maintenance personnel are responsible to the work center supervisor. Their 3-M System duties include, but are not limited to the following: a. Perform assigned scheduled maintenance requirements using MRCs, Tag Guide Lists (TGLs), and Equipment Guide Lists (EGLs) as indicated by the weekly schedule. b. When performing PMS, promptly notify the work center supervisor when: (1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written. (2) Tools, materials, etc., prescribed by the MRC are not available. (3) Any doubt exists about capability, training, or experience to properly perform the MR as prescribed. (4) Factors exist which would make performance of the MR unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.).
Ship divisions may have Chief Petty Officers who are responsible for two or more work centers. These Chief Petty Officers shall be referred to in this manual as "group supervisors." Group supervisors shall be responsible for the proper performance of the 3-M System functions within their respective work centers. The senior person will be designated as the work center supervisor, responsible for the effective operation of the 3-M System within the work center. This responsibility shall not be delegated to subordinate maintenance personnel. The work center supervisor shall receive 3-M System training.
Maintenance personnel are responsible to the work center supervisor. Their 3-M System duties include, but are not limited to the following: a. Perform assigned scheduled maintenance requirements using MRCs, Tag Guide Lists (TGLs), and Equipment Guide Lists (EGLs) as indicated by the weekly schedule. b. When performing PMS, promptly notify the work center supervisor when: (1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written. (2) Tools, materials, etc., prescribed by the MRC are not available. (3) Any doubt exists about capability, training, or experience to properly perform the MR as prescribed. (4) Factors exist which would make performance of the MR unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.).
Maintenance personnel are responsible to the work center supervisor. Their 3-M System duties include, but are not limited to the following: a. Perform assigned scheduled maintenance requirements using MRCs, Tag Guide Lists (TGLs), and Equipment Guide Lists (EGLs) as indicated by the weekly schedule. b. When performing PMS, promptly notify the work center supervisor when: (1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written. (2) Tools, materials, etc., prescribed by the MRC are not available. (3) Any doubt exists about capability, training, or experience to properly perform the MR as prescribed. (4) Factors exist which would make performance of the MR unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.).
Maintenance personnel are responsible to the work center supervisor. Their 3-M System duties include, but are not limited to the following: a. Perform assigned scheduled maintenance requirements using MRCs, Tag Guide Lists (TGLs), and Equipment Guide Lists (EGLs) as indicated by the weekly schedule. b. When performing PMS, promptly notify the work center supervisor when: (1) Anything on an MRC is not fully understood, appears to be incorrect or cannot be accomplished as written. (2) Tools, materials, etc., prescribed by the MRC are not available. (3) Any doubt exists about capability, training, or experience to properly perform the MR as prescribed. (4) Factors exist which would make performance of the MR unwise or dangerous (e.g., disassembly of equipment needed for operations, radiation when prohibited, situations causing safety hazard to exist, etc.).
1. Preventive maintenance actions are those actions intended to prevent or discover functional failures. Preventive maintenance includes actions taken to prevent equipment from failing, such as changing the oil, cleaning filters, calibrating, etc. 2. Corrective maintenance includes actions taken to fix equipment that has failed or is not working to design specifications. Included in the phrase "corrective maintenance" are authorized changes or modifications to installed equipment .
MRCs provide detailed procedures for performing maintenance requirements and describes who, what, how, and with what resources a specific requirement will be accomplished. MRCs contain the following information and instructions. (3-19) The EGL is used with a controlling MRC when the MRC applies to a number of identical items (i.e., motors, controllers, life rafts, valves, test equipment, small arms, etc.). Each listed item will have a unique identifier assigned. Each ship prepares its own EGLs. MIPs are prepared and issued for each installed system/equipment for which PMS support has been established. MIPs are basic PMS reference documents. Each is an index of a complete set of Maintenance Requirement Cards (MRCs) applicable to a ship system, subsystem, or equipment.
List of Effective Pages (LOEP). The LOEP provides a listing of the Maintenance Index Pages (MIPs) and system equipment not requiring PMS assigned to each work center. The LOEP is a part of the PMS Master file.
The PMS FBR is used to notify FTSCLANT/FTSCPAC and/or the TYCOM of matters related to PMS. The FBR form is composed of an original and four copies. Instructions for preparation and submission of the form are printed on the back of the last copy. While the FBR will provide initial PMS coverage and changes, submission of an OPNAV 4790/CK form is required to initiate the logistic support change process There are three types of FBRs: Category A, Category B, and Urgent. Work Center PMS Manual. The Work Center PMS Manual reflects that portion of the PMS Master File that contains only the planned maintenance requirements applicable to a particular work center. It is designed to provide a ready reference of planned maintenance requirements for the work center supervisor, and will be retained in the working area near the Weekly PMS Schedule. (3-12)
The PMS FBR is used to notify FTSCLANT/FTSCPAC and/or the TYCOM of matters related to PMS. The FBR form is composed of an original and four copies. Instructions for preparation and submission of the form are printed on the back of the last copy. While the FBR will provide initial PMS coverage and changes, submission of an OPNAV 4790/CK form is required to initiate the logistic support change process There are three types of FBRs: Category A, Category B, and Urgent. Work Center PMS Manual. The Work Center PMS Manual reflects that portion of the PMS Master File that contains only the planned maintenance requirements applicable to a particular work center. It is designed to provide a ready reference of planned maintenance requirements for the work center supervisor, and will be retained in the working area near the Weekly PMS Schedule. (3-12)
Weekly PMS Schedule The Weekly PMS Schedule displays the planned maintenance scheduled for accomplishment in a given work center. (3-64) The Quarterly PMS Schedule displays the work center's PMS requirements to be performed during a specific 3-month period. This schedule, updated weekly, provides a ready reference to the current status of PMS for each work center. This schedule represents a departmental directive and, once signed, may be changed only with department head approval. (3-57)
Weekly PMS Schedule The Weekly PMS Schedule displays the planned maintenance scheduled for accomplishment in a given work center. (3-64) The Quarterly PMS Schedule displays the work center's PMS requirements to be performed during a specific 3-month period. This schedule, updated weekly, provides a ready reference to the current status of PMS for each work center. This schedule represents a departmental directive and, once signed, may be changed only with department head approval. (3-57)
Cycle PMS Schedule The Cycle PMS Schedule (Figure 3-12) displays the planned maintenance requirements to be performed during the period between major overhauls of the ship, i.e., from the first quarter after overhaul to the next first quarter after overhaul. For ships in phased maintenance or similar incremental overhaul programs and other short industrial availability programs, the "first quarter after overhaul" is the quarter immediately following completion of the docking availability. Multi-month requirements need to be scheduled relative to the first quarter after overhaul. Any checks that have not been accomplished in this cycle period will be scheduled during the first quarter of the new cycle schedule. An example of such an availability is Docking Phased Maintenance Availability (DPMA). (3-50)
To maintain accountability, all maintenance personnel are required to sign, for the completion of assigned maintenance actions. All entries in the log shall be reviewed for completeness and accuracy weekly by the WCS. Accountability sheets will be maintained in the WC PMS Manual for a period of not less than 13 weeks.
Tag Guide List (TGL) The TGL or locally prepared-equivalent contains the information necessary for equipment tag-out incidental to PMS accomplishment. The TGL contains the number of tags required, location of tags, position of the tagged item (open, shut, off, on, etc.) and permission or notification requirements. Each ship prepares its own TGLs. (3-40) SYSCOM MRC Control Number. This block contains the four segment code used in cataloging MRCs which is located vertically along the lower right side of the MRC (3-34)
The Standard PMS Materials Identification Guide (SPMIG) Database provides part numbers and ordering information for material contained on Maintenance Requirement Cards (MRC) in the Test Equipment, Materials, Parts and Tools Block. This data is contained in a ACCESS database. Portable Electric/Electronic Test Equipment (PEETE) listed in the Test Equipment Index (TEI). All items are assigned a Sub-category (SCAT) code which groups test equipment models having the same test capability into one code.
This block contains the four segment code used in cataloging MRCs which is located vertically along the lower right side of the MRC (3-34)
Three SYSCOM MIP control numbering systems have been developed based on changing PMS philosophy and are currently in use. These are Conventional, Surface Missile System (SMS), and Reliability Centered Maintenance (RCM). (3-15)
IEM A modified maintenance program is needed to prevent equipment deterioration during inactive periods, when complete PMS support is neither desirable nor practical. The objective of IEM is to reduce PMS to the minimum during a prolonged inactive period commensurate with the disposition of the equipment, without degrading material condition, or jeopardizing future operational reliability. The following criteria outlines the requirements and scheduling information to complement established PMS when equipment status warrants a reduction in maintenance. (CHPT 4)
1. Technical bulletins containing information about the hazardous material 2. Shall be in English and contain at least the following information: a. Identity of material b. Hazardous ingredients c. Physical and chemical characteristics
Physical hazards (fire, explosion, reactivity) Health hazards (routes of entry, exposure limits, and cancer potential) Precautions for safe handling & use Emergency first aid procedures MSDS preparation date Name, address & phone number of chemical manufacturer, importer, employer who can provide additional information
Divided into 22 groups Each section contains information on Control measures Precautions Health hazards Spill controls Disposal guidelines
PMS Safety Precautions The necessity of making all personnel safety conscious cannot be overstressed. Accidents do not respect persons or rights. Statistics show that a high percentage of accidents or casualties could have been prevented if specific precautionary measures had been taken. Every effort has been made to indicate hazards to personnel in the "Safety Precautions" block and in the appropriate steps of the procedure block of MRCs. WARNINGS WILL BE INSERTED IMMEDIATELY PRIOR TO THE APPROPRIATE PROCEDURAL STEP. However, common sense, thorough indoctrination, and documented training of all personnel maintaining and operating shipboard equipment is required. Inadequacies in the MRC which might affect the safety of personnel or equipment shall be reported by an Urgent PMS FBR. (3-96)
MRC’s provide detailed procedures for performing maintenance requirements and describes who, what, how, and with what resources a specific requirement will be accomplished. Technically validated cards are white.
1. Are provided by the SYSCOMs via FTSCLANT/FTSCPAC to provide the ship with advance coverage for use while the MIPs/MRCs are undergoing final technical review. 2. Preliminary MIPs are identified by a "P" code and number following the slash of the SYSCOM MIP control number reflecting the revision. Following the "P" code are two characters which identify the month and year the preliminary MIP was prepared 3. Preliminary MIPs/MRCs are technically reviewed/approved by the cognizant SYSCOMs/BUMED. The approved MRCs will be provided following approval with the next update.
1. When MRCs are classified, an unclassified locator card (see Figure 3-9) is provided. The locator card duplicates the information in all of the MRC blocks except the procedures block, and includes one of the following statements: "Maintenance procedure with the requirement is CONFIDENTIAL. Maintenance Requirement Card is stowed in____________ .” "Maintenance procedure with the requirement is SECRET. Maintenance Requirement Card is stowed in __________. 2. Maintenance Requirement Card is stowed in .“ The classified MRC is printed on pink stock with the classification indicated at the top and bottom of each page. Classified MRCs will be handled per reference (b). Refer to reference (c) for the handling procedures for classified information on compact discs.
Periodicity codes And the intervals of accomplishment
The only authorized periodicities are as follows: Periodicity Codes D - Daily Q - Quarterly 2D - Every 2nd day 4M - Every 4th month 3D - Every 3rd day S - Semiannually W - Weekly 8M - Every 8th month 2W - Every 2nd week A - Annually 3W - Every 3rd week xM - Every x months M - Monthly "x"= number of months 2M - Every 2nd month
R - Situation Requirement U - Unscheduled Maintenance LU - Lay-Up PM - Periodic Maintenance SU - Start-Up OT - Operational Test
The PMS FBR is used to notify FTSCLANT/FTSCPAC and/or the TYCOM of matters related to PMS. The FBR form is composed of an original and four copies. Instructions for preparation and submission of the form are printed on the back of the last copy. While the FBR will provide initial PMS coverage and changes, submission of an OPNAV 4790/CK form is required to initiate the logistic support change process There are three types of FBRs: Category A, Category B, and Urgent. Work Center PMS Manual. The Work Center PMS Manual reflects that portion of the PMS Master File that contains only the planned maintenance requirements applicable to a particular work center. It is designed to provide a ready reference of planned maintenance requirements for the work center supervisor, and will be retained in the working area near the Weekly PMS Schedule. (3-12)
The PMS FBR or TFBR is used to notify FTSCLANT/FTSCPAC and/or the TYCOM of matters related to PMS.
Category A -- This type of FBR is non-technical in nature and is intended to meet PMS needs which do not require technical review. Category A FBRs are submitted to request classified or other PMS documentation which cannot be obtained locally.
Category B -- This type of FBR is technical in nature, and is used to report: 1. Technical discrepancies inhibiting PMS performance. 2. Shift of maintenance responsibilities. 3. TYCOM assistance.
1. When the reason for submission of a PMS FBR involves safety of personnel, ship, or potential for damage to equipment and relates to the technical requirements of PMS, the FBR will be considered URGENT. 2. When the reason for submission of a PMS FBR involves safety of personnel, ship, or potential for damage to equipment and relates to the technical requirements of PMS, the FBR will be considered URGENT. 3. The message shall describe the unsafe procedures or conditions, and shall identify the MIP/MRC involved.
LOEP AND THE MIP MIP TO MRC’S EGL’S AND MRC’S TGL’S AND MRC’S CHANGE PAGE TO LOEP
List of Effective Pages (LOEP). The LOEP (Report No. PMS 5) provides a listing of the Maintenance Index Pages (MIPs) and system equipment not requiring PMS assigned to each work center. The LOEP is a part of the PMS Master file and contains: (1) Report Date (Date LOEP produced). (2) Force Revision (FR) Number. (3) Type Commander (TYCOM). (4) Unit (Ship's hull number, Unit Identification Code (UIC), and name); shore activity (UIC). (5) Work Center (listing of work centers within each department). (6) Maintenance Index Page (MIP) Number. (7) Nomenclature (brief description of the system/equipment).
1. The EGL is used with a controlling MRC when the MRC applies to a number of identical items (i.e., motors, controllers, life rafts, valves, test equipment, small arms, etc.). 2. Each listed item will have a unique identifier assigned. Each ship prepares its own EGLs.
The TGL contains the information necessary for equipment tag-out incidental to PMS accomplishment. The TGL contains the number of tags required, location of tags, position of the tagged item (open, shut, off, on, etc.) and permission or notification requirements. Each ship prepares its own TGLs. TGLs are prepared and used as regulated by Tag-Out Users Manual (TUMS).
MIPs are prepared and issued for each installed system/equipment for which PMS support has been established.MIPs are basic PMS reference documents. 2. Each is an index of a complete set of Maintenance Requirement Cards (MRCs) applicable to a ship system, subsystem, or equipment.
1. Warning: Death or injury may result if the operating/handling procedures and practices are not correctly followed. Warning text may be listed in the safety precautions‘ block and will be repeated preceding the procedure involved. 2. Caution: Damage to equipment may result if the operating procedures and practices, etc. are not correctly followed. Cautions are not listed in safety precautions block but will precede the instruction for the procedure involved.
