InfoERP - Automotive Dealer/Distributor Solution

InfoERP for
Motor Companies
Better Solution Through Integration

Informatics International Limited (C)

Building Better Solution Through Integration

Agenda
 An Overview
 Our Solution
 Core of InfoERP
 Performance
 Companion Modules
Q&A



InfoERP- An Overview

1 Stream lines operations gaining edge in business.

2 Ultimate control over stock movement.

3 End to end Integration between different modules.

4 Ordering items based on requirement.

5 Enables and Enforces organizational procedures.



Our Solution
 Web Based Application Interface
 Modularized for functions
Customer Management
Sales and Invoicing
Purchasing
Inventory Control
Workshop
Finance
MIS
Administration



The Core of InfoERP
Customer Management

Sales & Invoicing
MIS

The Integrated
Purchasing
Solution Finance System

Inventory Control Workshop



InfoERP- Performance

Oracle database for stability and security

Fine tuned SQL procedures
InfoERP

Tested and Proven as a bench mark in the industry

Removes Redundancies

Improves Organizational Efficiency



Customer Management
 Maintenance of Customer Customer Profile
Details
ABC Motors
 Different types of Customer

 Exclusive Customer Groups

 Customer / Vehicle
Information



Vehicle Sales and Invoicing
 Vehicle Models/Options Vehicle Sales Inquiry
 Inquiry
ABC Motors
 Reservation
 Quotation
 Proforma Invoice
 Commercial Invoice
 Vehicle Invoice
 Cash/Credit/Lease
 Value Additions



Vehicle Sales and Invoicing Contd...
 Shipping Order Vehicle Invoice Return
Confirmation ABC Motors
 Order Tracking
 Capturing Local Charges
 PDI Request
 Delivery Note
 Sales Return
 Stock Verification



Spare part Sales and Invoicing
 Complete track on stocks – to
Spare Part Invoice
– dock
 Invoice & Quotation ABC Motors
generation
 Cash & Credit Sales
 Import & Supply Quotation
 Reservation of Items
 Generation Counter Slips
 Flexible Discounts &
Promotions
 Sales Returns
 Sales Incentives



Purchasing
 Parameterized – reduce data Purchase Order User Interface
entry
 Streamlines purchase and
process cycles
 Purchase of Goods & Services
 Facilitates Local & Foreign
Purchase
 Tracking of Purchase
Requisition, Purchase Order,
Supplier Invoice, Proforma
Invoice & Goods Receive Note
 Facilitates Costing of Items &
Automated Recommendation
of Selling Price



Purchasing
 Automated Order schedule which Order Schedule User Interface
 prompts the items which are low on
stock
 prompts on a system calculated
costing process reducing human
involvement and error in price
maintenance

 Printing of Binning Schedule

 Maintenance of Different Selling Price
(Whole Sale, Retail, etc)

 Facility to Print Price Comparison
Report to Compare Existing Price and
Suggested Selling Price of Newly
Purchased Items

 Authorization in all the functions



Inventory Control
 On-line status of items
E.g. -on-hand, available, reserved, ordered, to order,
rejected, defective quantities.
Categorized according to rack and bin number.

 Consolidation of all warehouses

 Total Integration with the Sales, Purchasing and the
Finance module



Inventory Control
Item Transfer User Interface
Inter Location Transfers
ABC Motors
Internal Issue of Items

Bin to Bin Transfers

Stock Verification

Stock Adjustments

Stock Variance reports



Workshop
 Repair Estimate

 Repair jobs
 Job Open / Close
 Proforma / Final Invoice
 Labour time booking
 Job Reservation

 Supplementary Estimate

 Service / Warranty Jobs

 Maintenance of company vehicles



Finance
 Comprehensive Finance System with General
Ledger, Accounts Receivable & Accounts Payable

 Automated Integration with -Sales, Inventory
Control, Purchasing Modules and workshop.

 Facility to Integrate Other Systems Through
Common Interface



Finance – Accounts Payable (AP)
 Creditor Reports
Bank Reconciliation User Interface
 Payment voucher
details

 Cheque Printing

 Reconciling Bank
Statements

 Logs the User ID,
Terminal ID, Time of
transactions for audit



Finance – Accounts Receivable (AR)
 Debtor Reports Receipting User Interface
- Aged Analysis report: option
to subtotal each sort/ group
by, show group headers on
report, select transaction
types to be shown

 Automated Debtor letter

 Cash Discounts to debtors

 Reconciling Bank Statements



Finance – General Ledger (GL)
 Parameterized Account Code

 Profit and Loss, Balance Sheet statement design

 Drill down reports to reach up to the entry level



MIS

Inventory Control Reports

Sales Reports

Purchasing Reports
Workshop monitoring reports
Control Reports

Finance Reports
- Debtor Reports
- Creditor Reports
- P/L Statements
- Trial Balance



Administration
Employee Maintenance
 Employee Maintenance

 Maintenance of Roles

 Role Based User Access
Control

 Facility to Activate and
Deactivate user access to
specific functions

 Password protection



Technology Overview
Inventory
Web Server

Sales & Invoicing
Oracle 10g Database

Workshop

MIS Reports &
Administration
Oracle Application Server

Purchasing

Finance System



Technology – Accessibility

Corporate Users
Cooperate users
Remote Users
Branch offices Report Printer

Corporate
Cooperate Web Server
fire wall
Fire wall

ISP

VPN through Internet Oracle
If avalable database
Remote Users server
(VPN)



Complementary Modules

CRM Module
Mobile Application (SMS)
Web Services
Ad-hoc Reporting
Digitizing Inventory (Bar Code)
Document Management



InfoERP for Motor Companies
Gives the full flexibility to serve customers speedily & comfortably,
maintaining the highest customer service level at all time
Makes procurement so much convenient in every way
Helps to reduce the stock levels without the risk of stock outs
Gives the power to track the progress of all jobs in the workshop from
the time customer request is received until completion of the job
Users can see the clear relationship between user input and InfoERP
output
Backed by a team of experienced Business Solution Consultants



Informatics International Limited

Informatics International Limited,
89/57, Jampettah Lane,
Colombo 13,
Sri Lanka.
Tel : +(94)115 794 900
Fax : +(94)112 542 832
Web : www.informaticsint.com



Q&A


InfoERP - Automotive Dealer/Distributor Solution

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