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Sbd procurement of goods   section ii bidding data sheets
 

Sbd procurement of goods section ii bidding data sheets

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    Sbd procurement of goods   section ii bidding data sheets Sbd procurement of goods section ii bidding data sheets Presentation Transcript

    • Bidding Data Sheet (BDS) STANDARD BIDDING DOCUMENTS Procurement of Goods - PART 1 Bidding Procedures
    • GENERAL
      • Section II - Bidding Data Sheet (BDS)
    • General ITB Clause Reference A. General ITB 1.1 The Purchaser is: [insert complete name] ITB 1.1 The name and identification number of the ICB are: [insert name and identification number] The number, identification and names of the lots comprising this ICB are: [insert number; list the lots and related Goods] ITB 2.1 The Borrower is: [insert the name of Borrower, as indicated in the Loan Agreement of the Project] ITB 2.1 The name of the Project is: [insert the name of the Project] ITB 4.3-4.4 A list of debarred firms is available at http://www.worldbank.org/debarr
    • CONTENTS OF BIDDING DOCUMENTS
      • Section II - Bidding Data Sheet (BDS)
    • Contents of Bidding Documents ITB Clause Reference B. Contents of Bidding Documents ITB 7.1 For Clarification of bid purposes only, the Purchaser’s address is: Attention: [insert name and room number of Project Officer] Address: [insert street name and number] [insert floor and room number, if applicable] City: [insert name of city or town] ZIP Code: [insert postal (ZIP) code, if applicable] Country: [insert name of country] ] Telephone: [insert telephone number including country and city codes] Facsimile number: [insert fax number including country and city codes] Electronic mail address: [insert e-mail address of Project Officer]
    • PREPARATION OF BIDS
      • Section II - Bidding Data Sheet (BDS)
    • Preparation of Bids ITB Clause Reference C. Preparation of Bids ITB 10.1 The language of the bid is: [Insert “English” or” Spanish” or “French”]. [In Countries that the Bank has agreed with the Borrower that in addition to one internationally used language, bids may be also issued in the language of the Borrower's country (or the language used nation-wide in the Borrower's country for commercial transactions), the following text shall be added: “ In addition to the above indicated language, these Bidding Documents have been issued in [insert the language of the Borrower's country or the language used nation-wide in the Borrower's Country for commercial transactions]. Bidders are permitted, at their choice, to submit their bids in one of the two languages above indicated. Bidders shall not submit bids in more than one language. The Contract to be signed with the winning Bidder shall be written in the language in which the Bid was submitted, which will be the language that shall govern the contractual relations between the Purchaser and the winning Bidder. A Bidder shall not sign a translated version of its Contract”].
    • Preparation of Bids ITB Clause Reference C. Preparation of Bids ITB 11.1 (h) The Bidder shall submit the following additional documents in its bid: [insert list of documents, if any] ITB 13.1 Alternative Bids [insert “shall be” or “shall not be”] considered. [If alternatives shall be considered, insert: “ A bidder may submit an alternative bid only with a bid for the base case. The Purchaser shall only consider the alternative bids offered by the Bidder whose bid for the base case was determined to be the lowest-evaluated bid.” or “ A bidder may submit an alternative bid with or without a bid for the base case. T he Purchaser shall consider bids offered for alternatives as specified in the Technical Specifications of Section VI, Schedule of Requirements All bids received, for the base case, as well as alternative bids meeting the specified requirements, shall be evaluated on their own merits in accordance with the same procedures, as specified in the ITB 36.”]
    • Preparation of Bids ITB Clause Reference C. Preparation of Bids ITB 14.5 The Incoterms edition is: [insert year of edition i.e. “Incoterms 1990” or “Incoterms 2000”]. ITB 14.6 (b) (i) and (c) (iii) Place of Destination: [insert named Place of destination as per Incoterm used] ITB 14.6 (a) (iii);(b)(ii) and (c)(v) “ Final destination (Project Site)”: [insert name of location where the Goods are to be actually used] ITB 14.6 (b) (iii) In addition to the CIP price specified in ITB 14.6 (b)(i), the price of the Goods manufactured outside the Purchaser’s Country shall be quoted: [insert appropriate Incoterm, other than CIP] ITB 14.7 The prices quoted by the Bidder [insert “shall “or “shall not”] be adjustable. If prices shall be adjustable, the methodology is specified in Section III Evaluation and Qualification Criteria. ITB 14.8 Prices quoted for each lot shall correspond at least to [insert figure] % of the items specified for each lot. Prices quoted for each item of a lot shall correspond at least to [insert figure] percent of the quantities specified for this item of a lot.
    • Preparation of Bids ITB Clause Reference C. Preparation of Bids ITB 15.1 The Bidder [insert “is” or “is not”’] required to quote in the currency of the Purchaser’s Country the portion of the bid price that corresponds to expenditures incurred in that currency. ITB 18.3 Period of time the Goods are expected to be functioning (for the purpose of spare parts): [insert duration ] ITB 19.1 (a) Manufacturer’s authorization is: [insert “required” or “not required”] ITB 19.1 (b) After sales service is: [insert “required” or “not required”] ITB 20.1 The bid validity period shall be [insert number] days.
    • Preparation of Bids ITB Clause Reference C. Preparation of Bids ITB 21.1
      • [insert one of the following options:
          • No Bid Security is required; or
          • Bid shall include a Bid Security (issued by bank or surety) included in Section IV Bidding Forms; or
          • Bid shall include “Bid Securing Declaration” using the form included in Section IV Bidding Forms. ]
      ITB 21.2 The amount of the Bid Security shall be: [insert amount] ITB 21.7 If the Bidder incurs any of the actions prescribed in subparagraphs (a) or (b) of this provision, the Borrower will declare the Bidder ineligible to be awarded contracts by the Purchaser for a period of ______ years. ITB 22.1 In addition to the original of the bid, the number of copies is: [insert number]
    • SUBMISSION AND OPENING OF BIDS
      • Section II - Bidding Data Sheet (BDS)
    • Submission and Opening of Bids ITB Clause Reference D. Submission and Opening of Bids ITB 23.1 Bidders [insert “shall” or “shall not”] have the option of submitting their bids electronically. ITB 23.1 (b) If bidders shall have the option of submitting their bids electronically, the electronic bidding submission procedures shall be: [insert a description of the electronic bidding submission procedures] ITB 23.2 (c) The inner and outer envelopes shall bear the following additional identification marks: [insert the name and/or number that must appear on the bid envelope to identify this specific bidding process].
    • Submission and Opening of Bids ITB Clause Reference D. Submission and Opening of Bids ITB 24.1 For bid submission purposes, the Purchaser’s address is: Attention: [insert full name of person, if applicable, or insert name of the Project Officer] Address: [insert street name and number] Floor-Room number: [insert floor and room number, if applicable] [important to avoid delays or misplacement of bids] City: [insert name of city or town] ZIP Code: [insert postal (ZIP) code, if applicable] Country: [insert name of country] The deadline for the submission of bids is: Date: [insert day, month, and year, i.e. 15 June, 2001] Time: [insert time, and identify if a.m. or p.m., i.e. 10:30 a.m.]
    • Submission and Opening of Bids ITB Clause Reference D. Submission and Opening of Bids ITB 27.1 The bid opening shall take place at: Street Address: [insert street address and number] Floor/ Room number: [insert floor and room number, if applicable] City: [insert name of city or town] Country: [insert name of country] Date: [insert day, month, and year, i.e. 15 June, 2001] Time: [insert time, and identify if a.m. or p.m. i.e. 10:30 a.m.] ITB 27.1 If electronic bid submission is permitted in accordance with ITB sub-clause 23.1, the specific bid opening procedures shall be: [insert description of the procedures]
    • EVALUATION AND COMPARISON OF BIDS
      • Section II - Bidding Data Sheet (BDS)
    • Evaluation and Comparison of Bids ITB Clause Reference E. Evaluation and Comparison of Bids ITB 34.1 Bid prices expressed in different currencies shall be converted in: [insert the name of the currency] The source of exchange rate shall be: [ insert the name of the source] The date for the exchange rate shall be [insert day, month and year] ITB 35.1 Domestic preference [insert “shall” or “shall not”] be a bid evaluation factor. [If domestic preference shall be a bid-evaluation factor, the methodology for calculating the margin of preference and the criteria for its application shall be as specified in Section III, Evaluation and Qualification Criteria.]
    • Evaluation and Comparison of Bids ITB Clause Reference E. Evaluation and Comparison of Bids ITB 36.3(a) Evaluation will be done for…….. [Select Items or Lots] Note: [Select one of the two sample clauses below as appropriate Bids will be evaluated for each item and the Contract will comprise the item(s) awarded to the successful Bidder. Or Bids will be evaluated lot by lot. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. An item not listed in the Price Schedule shall be assumed to be not included in the bid, and provided that the bid is substantially responsive, the average price of the item quoted by substantially responsive bidders will be added to the bid price and the equivalent total cost of the bid so determined will be used for price comparison.]
    • Evaluation and Comparison of Bids ITB Clause Reference E. Evaluation and Comparison of Bids ITB 36.3(d)
      • The adjustments shall be determined using the following criteria, from amongst those set out in Section III, Evaluation and Qualification Criteria: [refer to Schedule III, Evaluation and Qualification Criteria; insert complementary details if necessary ]
      • Deviation in Delivery schedule: [insert Yes or No. If yes insert the adjustment factor]
      • Deviation in payment schedule: [insert Yes or No. If yes insert the adjustment factor]
      • the cost of major replacement components, mandatory spare parts, and service: [insert Yes or No. If yes, insert the Methodology and criteria]
      • the availability in the Purchaser’s Country of spare parts and after-sales services for the equipment offered in the bid [insert Yes or No, If yes, insert the Methodology and criteria]
      • the projected operating and maintenance costs during the life of the equipment [insert Yes or No, If yes, insert the Methodology and criteria]
      • the performance and productivity of the equipment offered; [Insert Yes or No. If yes, insert the Methodology and criteria]
      • [insert any other specific criteria]
    • Evaluation and Comparison of Bids ITB Clause Reference E. Evaluation and Comparison of Bids ITB 36.6 Bidders [insert “shall “or “shall not”] be allowed to quote separate prices for one or more lots. [refer to Section III Evaluation and Qualification Criteria, for the evaluation methodology, if appropriate]
    •