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1. PG3 - STD Goods
(National)
above Tk 25 lakh

2. Section 1: Instructions to Tenderers (ITT)
Section 2: Tender Data Sheet (TDS)
Section 3: General Conditions of Contract (GCC)
Section 4: Particular Conditions of Contract (PCC)
Section 5: Tender and Contract Forms
Section 6: Schedule of Requirements
Section 7: Technical Specifications
Section 8: Drawings
Sections

3. A: General
B: Tender Document
C: Qualification Criteria
D: Tender Preparation
E: Tender Submission
F: Tender Opening and Evaluation
G: Contract Award
ITT-Sub-Sections
Section 1: Instructions to Tenderers

4. Interpretation
 Day
 Tender Document
 Tender
Calendar days unless
otherwise specified
Document provided by
a Procuring Entity to a
Tenderer
Submitted by a
Tenderer
ITT- 2.1

5. Corrupt, Fraudulent, Collusive
or Coercive Practices
Abiding : Code of ethics ( Rule-127)
Compliance : The Provisions of Section 64 of the
ACT
Not engages : Corrupt, Fraudulent, Collusive or
Coercive Practices
ITT- 4

6. PE shall call for
a written
explanation
Explanation found
unsatisfactory ?
PE Present a Report to the
HOPE
HOPE May
appoint a
committee
Corrupt, Fraudulent, Collusive or Coercive practice of any kind
come to the knowledge of the Procuring Entity
Corrupt, Fraudulent, Collusive
or Coercive Practices

7. Review and make
Recommendation
to HOPE
Appropriate Decision by HOPE
If debar ? Rule- 127(4)
Issue a Letter
Copy to the CPTU for inclusion in the Website, list of debarred persons
Rule- 127
Corrupt, Fraudulent, Collusive
or Coercive Practices

8.  Legal capacity to enter into the Contract
 Conflict of interest pursuant to Rule 55
 Not ineligible for F C C C
 Not restrained (barred) on grounds defective
supply
 Not be insolvent, be in receivership, be bankrupt
 Fulfilled its obligations to pay taxes
 Continued eligibility satisfactory to PE
 Eligibility extend to Sub-Contractor
Eligible Tenderers
ITT- 5

9. Eligible Goods
 Goods & Related Services to be Supplied from
Eligible Country
 Country of Origin considered for Eligibility
 “origin” means the country where the Goods
have been ….
 Origin distinct from the nationality of the Tender
ITT- 6

10. Clarification of TD
 Before Two-Third of time elapses
 Procuring Entity is not obliged, if not within Time
 Respond in writing within five (5) working days
Rule- 95(2)
 Forward copies of its response
 Clarification may lead to amend the Tender
Document
 Procedure for issuing addendum to be followed
ITT- 9

11. Pre-Tender Meeting
 Minutes of the pre-Tender meeting
 Must Include clarification and answers
 Transmitted within one week after meeting R-94
 All those who purchased the TD
 Even those who were not in meeting
 Amendment through addendum not minutes
 Attending the meeting is not mandatory
ITT- 10

12. Addendum
.…… Own initiatives
……. Response to a clarification
…….. Result of Pre-Tender Meeting
 Circulated within 5 working days R-95
 Acknowledge within 3 working days R-95
 Extension of deadline is optional if addendum within time
 Extension of deadline is mandatory if 2/3rd time has
elapsed
 Not less than 3 days when PE extend the date R-95
ITT- 11 Why addendum ?

13. Qualification of Tenderer
 Documentary evidence:
 Professional & ethical standards
 Able to implement the contracts
 Setting Qualification criteria for wide
Participation
Mandatory qualification in the Tender Documents
Rule- 48

14. Qualification Criteria
setting pass
/fail criteria
precise minimum
predefined
rejection of
Tender ?
The documentary evidence for each of
the qualification criterion
If not met will result rejection of Tender
ITT- 12

15. The maximum [state number] number of arbitration
against the Tenderer over a period [state duration]
C. Qualification Criteria
The maximum
number of
arbitration awards
Litigation
History
The maximum Two (2 ) arbitration against the Tenderer
over a period Three (3) years
ITT- 13.1

16. C. Qualification Criteria
The Tenderer shall have a minimum of [state number]
years of overall experience in the supply of goods and
related services.
Experience
Criteria (overall)
Number of years of
overall experience in
the supply of goods
and related services
ITT - 14.1 (a)

17. C. Qualification Criteria
The Tenderer shall have successfully completed minimum
[state number] numbers supply contract of similar goods
and related services within last [state number] years.
Experience Criteria
(Specific)
The Tenderer shall have successfully completed minimum
one(1) supply contract of CNG Refuelling Station within
last Three (3) years.
ITT - 14.1(b)

18. C. Qualification Criteria
Experience Criteria
(Supply/Production)
The minimum supply and/or production capacity of Goods is/ are:
[state supply and/or production capacity per year]
Production
Capacity
A minimum supply and/or
production capacity of Goods
The minimum supply and/or production capacity of CNG
Refuelling Station is 1(one) set per year
ITT- 14.1(c)

19. C. Qualification Criteria
Financial Capacity
The minimum amount of liquid asset or working capital or
credit facility is Tk. [state value]
The minimum amount of liquid asset or working capital or
credit facility is Tk. 15 lakh
ITT 15.1(a)

20. Qualify for a multiple number of lots
Lot 1
resources sufficient to
meet the aggregate of
the qualifying criteria
for the individual lot
Lot 2
experience not
separately applicable
for individual lot.
Applicable for Lot by Lot Tender
Lot 3
ITT- 12

21. Subcontractor
 Subcontractors shall be identified in Tender
 Subcontracting arrangement, if any, must appear
during Tendering
 May participate more than one Tender
Only as a Subcontractor
 Eligibility requirement extend to Subcontractor
Maximum allowable limit specified in TDS
Appointment of Subcontractor is allowed Rule-53

22. Contents of Tender
 Tender Submission Letter (PG3 – 1)
 Tenderer Information Sheet (PG3-2)
 Price Schedule for Goods (PG3-3A)
 Price Schedule for Related Services (PG3-3B)
 Specifications Submission and Compliance Sheet (PG3-4)
 Manufacturer’s Authorisation Letter (PG3 - 5) (if required)
 Bank Guarantee for Tender Security (PG3 – 6) (if required)
ITT- 21 Tender Forms to be submitted

23. Contents of Tender
 Documents require for eligibility of Tenderer
 Documentary enrolled in trade organizations
 Documents establishing legal and financial autonomy
 An affidavit confirming the legal capacity
 An affidavit confirming that the tenderer is not insolvent
 A certificate as a proof of fulfilment of taxation
obligations
 Country of origin declarations
ITT- 21

24. To Qualify Goods
Documentary evidence that
the Goods and Related
services conform to the
technical specifications and
standards
Detailed
Description
Item-by-item
commentary
ITT- 25

25. To Qualify Tenderer
Documentary evidence of the Tenderer’s
Qualifications to perform the Contract
General
Criteria
Litigation
History
Experience
Criteria
Financial
Criteria
ITT- 26

26. Tender Prices
Price to be quoted in Tender
submission Letter
Total price of the Tender inclusive of
all Taxes, Customs and VAT
Excluding
any
Discounts
offered
But
Unconditional discounts in Tender
submission letter (Form PG3-1).
Discounts
&
Method
ITT- 23

27. Determination of Tender Validities
To determine validity Period:
 Complexity of Tender
 Time for evaluation
 Time for approval.
Schedule II . {Rule-19(1)}
Between sixty (60) and one hundred twenty
(120)days
ITT- 27
shorter or longer periods authorised by HOPE

28. Determination of T. Validities
 NOA within Validity Period
(PE’s obligation)
 Tenders shall remain valid
(Tenderer’s Obligation)

29.  Tenders shall remain valid for the
period specified in the TDS
 Validity period starts after the date of
Tender submission deadline
Determination of T. Validities
21 Days
Submission
Deadline
90 Days
Validity Period
ITT- 27

30.  Not later than 10 (ten) days before the expiry
 Correspondingly extend the validity of its Tender
Security for twenty-eight (28) days beyond the
new date for the expiry of Tender validity
 No modifications in Tender (consenting)
 Not be considered for subsequent evaluation (not
consenting)
Extension of T. Validity
ITT -28 Requesting
Schedule II Rule-21 (2)

31. Extension of Validity of Tender Security
 Consenting to extend Tender Validity
 Not agree no subsequent evaluation
 Extend at least 28d beyond new
Tender Validity period
ITT- 28
To extend

32. Tender Securities
 Amount discourage the submission of frivolous
& irresponsible tenders
 In favour of the Procuring Entity or as
otherwise directed on account of the Tenderer
 Remain valid for at least twenty eight (28)
days beyond the expiry date of the Tender
Validity
ITT- 29

33. Amount of TS
Fixed amount Not > (3%) for each lot
Tenderer is The amount
of Tender security should
be set slightly lower than
that derived from the
above percentage so that
the tenderer unable to
determine reliably the
actual estimated value of
the tender
Estimated value. 500,000
@ of
3%
TS: 15,000
TS: 14,000
ITT- 29

34. Amount of TS (lot-by-lot basis)
 One Tender security, @2% of the sum total of the
lots value offered by the Tenderer
 Tender security in a separate envelope
If < 5 Lots in a Package
Exception

35. Amount of TS (Item by Item basis)
 One Tender security, @2% of the sum total of the
items value offered by the Tenderer
 Tender security in a separate envelope
If < 5 items in Lot
Exception

36. CPTU-IMED (PPRP II) Three-Week Training on Procurement of Goods, Works & Services Fineurop-ESCB
Session: M3-1
Slide No.36/42
Form of Tender Security (National)
Pay Order Bank Guarantee
Bank Draft
TS
Tenderer’s
Option
PE shall keep all the options
ITT- 30

37. CPTU-IMED (PPRP II) Three-Week Training on Procurement of Goods, Works & Services Fineurop-ESCB
Session: M3-1
Slide No.37/42
Form of Tender Security (International)
 Only in the form of Bank
Guarantee
 Issued by an internationally
reputable bank
 Endorsed by correspondent
bank located in Bangladesh.
Rule-22

38. CPTU-IMED (PPRP II) Three-Week Training on Procurement of Goods, Works & Services Fineurop-ESCB
Session: M3-1
Slide No.38/42
Authenticity of Tender Security
TS
 Verified by the TEC Prior finalization
 Not authentic no subsequent evaluation
 Action in accordance with 64(5) of ACT
ITT- 31 Authenticity
Tender with Invalid TS is non-responsive

39. CPTU-IMED (PPRP II) Three-Week Training on Procurement of Goods, Works & Services Fineurop-ESCB
Session: M3-1
Slide No.39/42
Return of Tender Security
TS
 No, TS returned by the (TOC)
 No, before contract signing (except non-
responsive)
 Yes, non-responsive, after TER approved
 Yes, responsive, after contract signing
Even before the expiration validity period
ITT- 32 Return

40. CPTU-IMED (PPRP II) Three-Week Training on Procurement of Goods, Works & Services Fineurop-ESCB
Session: M3-1
Slide No.40/42
Forfeiture of Tender Security
 Withdraws his Tender within the validity
 Does not accept arithmetic correction
 Refuses to accept a Notification of Award
 Fails to furnish performance security
 Refuses to sign the Contract
ITT- 33 Forfeiture

41. CPTU-IMED (PPRP II) Three-Week Training on Procurement of Goods, Works & Services Fineurop-ESCB
Session: M3-1
Slide No.41/42
Tender Submission
 Tenders shall be delivered by hand or by mail,
including courier services
 On the basis of this Tender Document issued by the PE
 PE Provide the Tenderer the receipt when it’s Tender
was received, on request
 Electronic tender submission procedures (if any)
grounds, extend the deadline for submission of Tender
 PE may, at its discretion on justifiably acceptable
ITT- 35