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Eidgenössisches Departement für auswärtige Angelegenheiten EDA
                                                          Direktion für Entwicklung und Zusammenarbeit DEZA




Specialized Group medecine




                      Logistic
                   considerations
                                Emergency surgery workshop
                                    Global Risk Forum
                                       10 Dec 2011

                                                    O.Hagon MD
       Federal Department of Foreign Affairs FDFA
       Swiss Agency for Development and Cooperation SDC
Warehouse




        Haiti Jan 2010
Logistics manager




         Haiti Jan 2010
Blind assessment
Mission cycle



                  Preparedness                                               Mobilization




                  Post-mission                                                   Mission




                                              Demobilization

Source: INSARAG guidelines: International Search And Rescue Advisory Group
Preparedness (1/2)

Specifications of material and equipment (medical, food,
shelter, IT...)

Tender process

Awarding of suppliers

Purchasing

Tailoring / assembling of kits as per requirements (Tags)

Storage (accessibility, heat, humidity..)
Preparedness (2/2)

Maintenance: Expiration dates, sterilization, software
updates, batteries, test of technical equipment,…

Packaging: fit for rough handling, air transport, small
packages up to 100 kg (manual handling)

Manifest of equipment, drugs (Narcotics,…)

Dangerous goods: IATA regulations, documents

Official authorization of export
(documents, contact…)

Human Resources: Passenger list,…
Mobilization

Transport to meeting point (Airport): Personnel and
equipment

Uploading in the plane, Offloading on the recipient country

Export clearance: Customs (already prepare re-import),
dangerous goods

Transport from local airport to disaster area: available by
host country (fuel, truck…)

Specific issues: Fuel-supply to be organized locally,
oxygen available for technical equipment
Human Resources
Mission (1/2)

Set up of the logistic base: Housing, kitchen, first aid, IT
telecommunication, management meeting room,
“warehouse” for equipment, workshop for repairs, hygiene
installation (toilet / washing facilities,…)

Storage (accessibility, heat, humidity..): Big challenge,
as usually only storage-tents for specific / delicate
equipment, otherwise outside.

Security: Basically under responsibility of host country

Management of the material, medications: Stock control,
repairs, supply of consumables
Mission (2/2)


Catering: Auto sufficient for X days, but need for
water, fuel and fresh food iv available (fruit,
vegetables)

Distribution: Management of drivers/transports
(local capacity), ev. translators

Human Resources
demobilization

Control of equipment

Donation in kind (food, medicine, fuel,…)

Packaging: Ensure good packaging for multiple
handling and air transport

Documents: Establish updated cargo manifest and
dangerous goods documents

Transport

Human Resources
Post mission



Debriefing

SWOT analysis

Improvement for the next mission

Human Resources
Conclusions


Logistic a key element

Mission cycle

Interaction at every level and topic

All-rounder / specialized logistician

Sometimes a nightmare!
Special consideration


Donation in kind (2nd disaster?)
    Guidelines for Drug Donations
                             Revised 1999

                          World Health Organization
                             Caritas Internationalis
       Churches’ Action for Health of the World Council of Churches
                  International Committee of the Red Cross
    International Federation of Red Cross and Red Crescent Societies
                   International Pharmaceutical Federation
               Joint United NationsProgramme on HIV/AIDS
                          Médecins Sans Frontières
       Office of the United Nations High Commissioner for Refugees
                                    OXFAM
                        Pharmaciens Sans Frontières
                        United Nations Children’s Fund
                  United Nations Development Programme
                       United Nations Population Fund
                                  World Bank
“As much as you are learning as much as you are
conscious of your ignorance”
Enjoy Switzerland




Dent Blanche and Matterhorn (Herens valley)   16
Logistic considerations

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Logistic considerations

  • 1. Eidgenössisches Departement für auswärtige Angelegenheiten EDA Direktion für Entwicklung und Zusammenarbeit DEZA Specialized Group medecine Logistic considerations Emergency surgery workshop Global Risk Forum 10 Dec 2011 O.Hagon MD Federal Department of Foreign Affairs FDFA Swiss Agency for Development and Cooperation SDC
  • 2. Warehouse Haiti Jan 2010
  • 3. Logistics manager Haiti Jan 2010
  • 5. Mission cycle Preparedness Mobilization Post-mission Mission Demobilization Source: INSARAG guidelines: International Search And Rescue Advisory Group
  • 6. Preparedness (1/2) Specifications of material and equipment (medical, food, shelter, IT...) Tender process Awarding of suppliers Purchasing Tailoring / assembling of kits as per requirements (Tags) Storage (accessibility, heat, humidity..)
  • 7. Preparedness (2/2) Maintenance: Expiration dates, sterilization, software updates, batteries, test of technical equipment,… Packaging: fit for rough handling, air transport, small packages up to 100 kg (manual handling) Manifest of equipment, drugs (Narcotics,…) Dangerous goods: IATA regulations, documents Official authorization of export (documents, contact…) Human Resources: Passenger list,…
  • 8. Mobilization Transport to meeting point (Airport): Personnel and equipment Uploading in the plane, Offloading on the recipient country Export clearance: Customs (already prepare re-import), dangerous goods Transport from local airport to disaster area: available by host country (fuel, truck…) Specific issues: Fuel-supply to be organized locally, oxygen available for technical equipment Human Resources
  • 9. Mission (1/2) Set up of the logistic base: Housing, kitchen, first aid, IT telecommunication, management meeting room, “warehouse” for equipment, workshop for repairs, hygiene installation (toilet / washing facilities,…) Storage (accessibility, heat, humidity..): Big challenge, as usually only storage-tents for specific / delicate equipment, otherwise outside. Security: Basically under responsibility of host country Management of the material, medications: Stock control, repairs, supply of consumables
  • 10. Mission (2/2) Catering: Auto sufficient for X days, but need for water, fuel and fresh food iv available (fruit, vegetables) Distribution: Management of drivers/transports (local capacity), ev. translators Human Resources
  • 11. demobilization Control of equipment Donation in kind (food, medicine, fuel,…) Packaging: Ensure good packaging for multiple handling and air transport Documents: Establish updated cargo manifest and dangerous goods documents Transport Human Resources
  • 12. Post mission Debriefing SWOT analysis Improvement for the next mission Human Resources
  • 13. Conclusions Logistic a key element Mission cycle Interaction at every level and topic All-rounder / specialized logistician Sometimes a nightmare!
  • 14. Special consideration Donation in kind (2nd disaster?) Guidelines for Drug Donations Revised 1999 World Health Organization Caritas Internationalis Churches’ Action for Health of the World Council of Churches International Committee of the Red Cross International Federation of Red Cross and Red Crescent Societies International Pharmaceutical Federation Joint United NationsProgramme on HIV/AIDS Médecins Sans Frontières Office of the United Nations High Commissioner for Refugees OXFAM Pharmaciens Sans Frontières United Nations Children’s Fund United Nations Development Programme United Nations Population Fund World Bank
  • 15. “As much as you are learning as much as you are conscious of your ignorance”
  • 16. Enjoy Switzerland Dent Blanche and Matterhorn (Herens valley) 16