The Why, What, How and When of RDA: the current state of play

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Presentation given as part of the CILIP Executive Briefing on RDA on 23 March 2010 at CILIP HQ, London, and on 30 March 2010 at the Bloomsbury Hotel, London.

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The Why, What, How and When of RDA: the current state of play

  1. 1. UKOLN is supported by: The Why, What, How and When of RDA: the current state of play 23 March 2010, CILIP HQ, London Ann Chapman UKOLN
  2. 2. AACR timeline <ul><li>1967 UK and US editions </li></ul><ul><li>1978 Second unified edition (AACR2); several further revisions </li></ul><ul><li>1997 Toronto conference on AACR2 </li></ul><ul><li>1998 FRBR </li></ul><ul><li>2005 Final revisions to AACR2rev </li></ul><ul><li>2005 Develop RDA not AACR3 </li></ul><ul><li>2010 RDA launch </li></ul>
  3. 3. What’s wrong with AACR? <ul><li>Increasingly complex </li></ul><ul><li>Always ‘catching up’ with new formats and publishing practices </li></ul><ul><li>Lack of logical structure </li></ul><ul><li>Mixing content and carrier data </li></ul><ul><li>Hierarchical relationships missing </li></ul><ul><li>Anglo-American centric viewpoint </li></ul><ul><li>Written before FRBR </li></ul><ul><li>Not enough support for collocation </li></ul><ul><li>Unclear relationship with MARC Format </li></ul>
  4. 4. What’s right with AACR2? <ul><li>Key principles still valid </li></ul><ul><ul><li>One principle entry per resource </li></ul></ul><ul><ul><li>Catalogue from item in hand </li></ul></ul><ul><ul><li>Chief source of information </li></ul></ul><ul><li>Many of the rules still appropriate but need: </li></ul><ul><ul><li>Re-wording: e.g. ‘authors’ v ‘creators’ </li></ul></ul><ul><ul><li>Generalising: e.g. physical description rules </li></ul></ul><ul><ul><li>Re-thinking: re-phrase to apply to all content/media </li></ul></ul><ul><ul><li>Granularity: splitting data elements to enable more (better) machine processing </li></ul></ul>
  5. 5. RDA – The Aims <ul><li>Rules should be easy to use and interpret </li></ul><ul><li>Be applicable to an online, networked environment </li></ul><ul><li>Provide effective bibliographic control for all types of media </li></ul><ul><li>Encourage use beyond the library community </li></ul><ul><li>Be compatible with other similar standards </li></ul><ul><li>Have a logical structure based on internationally agreed principles </li></ul><ul><li>Separate content and carrier data </li></ul><ul><li>Examples – more of them, more appropriate </li></ul>
  6. 6. RDA and beyond <ul><li>RDA aims to be: </li></ul><ul><li>Independent of communication formats </li></ul><ul><ul><li>UNIMARC, MARC, MARCXML, MODS/MADS </li></ul></ul><ul><ul><li>DC, EAD, ISBD, VRA, MPEG7 </li></ul></ul><ul><li>Compatible / better aligned with other similar standards </li></ul><ul><ul><li>Archives: ISAD(G) </li></ul></ul><ul><ul><li>Museums: Cataloging Cultural Objects </li></ul></ul>
  7. 7. RDA and MARC <ul><li>Mapping RDA and MARC 21 </li></ul><ul><ul><li>Report issued in Nov. 2006; various proposals subsequently go through MARBI process </li></ul></ul><ul><li>How will RDA impact on MARC 21? </li></ul><ul><ul><li>Some new fields / subfields are being defined </li></ul></ul><ul><ul><li>336 Content Type, 337 Media Type, 338 Carrier Type </li></ul></ul><ul><ul><li>370 to 377 (Authority records) </li></ul></ul><ul><ul><li>New codes in 007 (Bib, Holdings) and in 008 (Bib) </li></ul></ul><ul><li>How will MARC 21 impact on RDA? </li></ul><ul><ul><li>Data provisions in MARC 21 not covered in current draft of RDA </li></ul></ul>
  8. 8. RDA Outline Structure <ul><li>Introduction </li></ul><ul><li>Attributes </li></ul><ul><ul><li>Sections 1 to 4 (chapters 1 to 16) </li></ul></ul><ul><li>Relationships </li></ul><ul><ul><li>Sections 5 to 10 (chapters 17 to 37) </li></ul></ul><ul><li>Appendices A to M </li></ul><ul><li>Glossary </li></ul>
  9. 9. What will RDA look like? - 1 <ul><li>Section 1: Recording manifestation attributes </li></ul><ul><ul><li>Ch. 1 General guidelines </li></ul></ul><ul><ul><li>Ch. 2 Identifying manifestations and items </li></ul></ul><ul><ul><li>Ch. 3 Describing carriers (technical description) </li></ul></ul><ul><ul><li>Ch. 4 Providing acquisition and access information (terms of availability, etc.) </li></ul></ul>
  10. 10. What will RDA look like? - 2 <ul><li>Section 2: Recording attributes of work and expression </li></ul><ul><ul><li>Ch. 5 General guidelines (incl. construction of access points for works and expressions) </li></ul></ul><ul><ul><li>Ch. 6 Identifying works and expressions (e.g. uniform and collective titles , etc.) </li></ul></ul><ul><ul><li>Ch. 7 Describing additional attributes of works and expressions (incl. nature and coverage of content, intended audience, etc.) </li></ul></ul>
  11. 11. What will RDA look like? - 3 <ul><li>Section 3 : Ch. 8, 9, 10, 11 Recording attributes of person, family and corporate body (= name headings ) </li></ul><ul><li>Section 4 : Ch. 12, 13, 14, 15, 16 Recording attributes of concept, object, event and place (= subject headings ) </li></ul><ul><li>Section 5 : Ch. 17 Recording primary relationships between work, expression, manifestation and item </li></ul><ul><li>Section 6 : Ch. 18, 19, 20, 21, 22 Recording relationships to persons, families and corporate bodies associated with a resource </li></ul>
  12. 12. What will RDA look like? – 4 <ul><li>Section 7 : Ch. 23 Recording subject relationships </li></ul><ul><li>Section 8 : Ch. 24, 25, 26, 27, 28 Recording relationships between works, expressions, manifestations and items </li></ul><ul><li>Section 9 : Ch. 29, 30, 31, 32 Recording relationships between persons, families and corporate bodies </li></ul><ul><li>Section 10 : Ch. 33, 34, 35, 36, 37 Recording relationships between concepts, objects, events and places </li></ul>
  13. 13. What will RDA look like? - 5 <ul><li>Appendices </li></ul><ul><ul><li>A: Capitalisation </li></ul></ul><ul><ul><li>B: Abbreviations </li></ul></ul><ul><ul><li>C: Initial articles </li></ul></ul><ul><ul><li>D: Record syntaxes for descriptive data (ISBD, M21, DC) </li></ul></ul><ul><ul><li>E: Record syntaxes for access point control data </li></ul></ul><ul><ul><li>F: Additional instructions on names of persons </li></ul></ul><ul><ul><li>G: Titles of nobility, rank, etc. </li></ul></ul><ul><ul><li>H: Conversion of dates to Gregorian calendar </li></ul></ul><ul><ul><li>J, K, L, M: Relationship designators </li></ul></ul><ul><ul><li>Glossary </li></ul></ul><ul><ul><li>Index </li></ul></ul>
  14. 14. What will RDA really look like? <ul><li>The PDF text </li></ul><ul><ul><li>Linear presentation </li></ul></ul><ul><ul><li>Seeming repetition </li></ul></ul><ul><li>The online product </li></ul><ul><ul><li>Move down (and back up) instruction levels </li></ul></ul><ul><ul><li>Move across to related instructions </li></ul></ul><ul><ul><li>Move across to glossary, etc. </li></ul></ul><ul><ul><li>Features such as bookmarking </li></ul></ul>
  15. 15. Who is working on RDA? <ul><li>Joint Steering Committee (JSC) </li></ul><ul><ul><li>1 representative each from: ACOC, ALA, BL , CCC, CILIP , LC </li></ul></ul><ul><ul><li>JSC reps consult with their ‘constituency’ </li></ul></ul><ul><ul><ul><li>In UK, CILIP/BL Committee on RDA plus specialist groups (e.g. Rare Books Group, IAML(UK & Ireland) </li></ul></ul></ul><ul><li>And in the period 2005 to 2009 </li></ul><ul><ul><li>RDA Editor: Tom Delsey </li></ul></ul><ul><ul><li>RDA Project Manager: Marjorie Bloss </li></ul></ul>
  16. 16. And also <ul><li>Task focused working groups </li></ul><ul><ul><li>RDA GMD/SMD Working Group </li></ul></ul><ul><ul><li>RDA and ONIX Initiative </li></ul></ul><ul><ul><li>RDA Examples Working Groups </li></ul></ul><ul><ul><li>RDA MARC Working Group </li></ul></ul><ul><ul><li>and </li></ul></ul><ul><ul><li>DCMI RDA Task Group </li></ul></ul>
  17. 17. How is RDA being developed? <ul><li>Draft – (responses – revised drafts – further responses, etc.) – acceptance </li></ul><ul><li>Latest draft released 17 Nov. 2008; responses from: </li></ul><ul><ul><li>ACOC, ALA, BL, CCC, CILIP, LC </li></ul></ul><ul><ul><li>France, Germany, New Zealand, Norway, Spain, Sweden </li></ul></ul><ul><ul><li>ISSN International Centre </li></ul></ul><ul><li>Final product – the publishers ( ALA , CILIP, CLA) </li></ul>
  18. 18. RDA Timelime <ul><li>2005 </li></ul><ul><ul><li>Prospectus and draft of chapters relating to description </li></ul></ul><ul><ul><li>Content and carrier studies </li></ul></ul><ul><li>2006 and 2007 </li></ul><ul><ul><li>Further drafts of chapters on description and access </li></ul></ul><ul><ul><li>Work on appendices and glossary </li></ul></ul><ul><li>2008 </li></ul><ul><ul><li>Screenshot demo in August at IFLA conference </li></ul></ul><ul><ul><li>Draft text for consultation released in November </li></ul></ul><ul><li>2010 </li></ul><ul><ul><li>Launch of online product (announced as June 2010) </li></ul></ul><ul><li>2010 – 2011 </li></ul><ul><ul><li>Work on deferred issues </li></ul></ul>
  19. 19. RDA in the future <ul><li>2010 Online product </li></ul><ul><ul><li>Bookmarking </li></ul></ul><ul><ul><li>Workflows </li></ul></ul><ul><ul><li>Text linking (e.g. to glossary) </li></ul></ul><ul><li>Potentially there could be: </li></ul><ul><ul><li>Concise text </li></ul></ul><ul><ul><li>Tailored texts (law, music, serials, etc.) </li></ul></ul><ul><ul><li>Training resource </li></ul></ul><ul><ul><li>Incorporation into LMS cataloguing modules </li></ul></ul>
  20. 20. RDA and you and me <ul><li>Legacy records </li></ul><ul><ul><li>Mostly no problem </li></ul></ul><ul><ul><li>Bible headings; treaties; multiple authors </li></ul></ul><ul><ul><li>‘ Global’ changes may be possible? </li></ul></ul><ul><li>Library management systems </li></ul><ul><ul><li>RDA as part of system? </li></ul></ul><ul><li>OPACs </li></ul><ul><ul><li>More (better) search & display options </li></ul></ul><ul><li>Opportunities, opportunities, opportunities </li></ul>
  21. 21. Contact details <ul><li>Ann Chapman </li></ul><ul><li>UKOLN </li></ul><ul><li>University of Bath, Bath BA2 7AY </li></ul><ul><li>[email_address] </li></ul><ul><li>http://www.ukoln.ac.uk/bib-man/ </li></ul><ul><li>http://www.ukoln.ac.uk/ukoln/staff/a.chapman/ </li></ul>
  22. 22. Creative Commons Licence <ul><li>This licence allows the slides to be reused and, if necessary, modified for non-commercial use provided acknowledgements are given to Ann Chapman and UKOLN and the same licence is used for such modified resources. </li></ul><ul><li>http://creativecommons.org/licenses/by-nc-sa/2.0/ </li></ul>

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