Web & Social Media Analytics Previous Year Question Paper.pdf
Special Topics: Recording Methods and Transcription Guidelines (July 2019)
1. RDA Special Topic Series
RDA Recording Methods and
Transcription Guidelines
July 16, 20191
2. RDA Special Topic Series July 16, 20192
Learning Objectives
Define four RDA recording methods
Understand the role of each recording method in
current and future cataloging practices
Apply unstructured description to creating
manifestation statements
Distinguish between basic and normalized
transcription
3. RDA Special Topic Series July 16, 20193
Agenda
Origins of the recording methods
Definitions and examples
Recording statements in RDA elements pages
Manifestation Statements
Basic transcriptions
Normalized transcriptions
Manifestation statement elements
Elements for recording structured statements
4. RDA Special Topic Series 22 October 20184
Recording Methods
(4-fold path)
• Four ways to capture data
• Included in every element
chapter
With an indication of
applicability
• Can use more than one,
if applicable and desired
For example, transcribing
the publisher and
providing an access
point for the publisher
5. RDA Special Topic Series July 16, 20195
Origins of the Recording
Methods
8. RDA Special Topic Series July 16, 20198
Current RDA Examples of Recording
Methods
Unstructured Description of related manifestation:
Also issued electronically via World Wide Web in PDF format
Structured Description of related manifestation:
Also issued as: Large print edition. — Thorndike, Maine : Center Point
Publishing, [2005]
Identifier for the related manifestation:
Issued with: ISBN 978-0-7575-4388-3
Examples taken from RDA 27.1.1.3
Chapter 17 Example:
http://larvatusprodeo.net
10. RDA Special Topic Series July 16, 201910
Unstructured Description
A recording method that is a human-readable string
that is an uncontrolled full or partial description of
an entity or an uncontrolled term describing an
aspect of an entity.
Includes a note, a transcription, a name or title as it
appears in a source of information, and an
uncontrolled term. – RDA Glossary
11. RDA Special Topic Series July 16, 201911
Unstructured Description
Text string – Nomen
Transcribed data: what you see is what you get
Current practice in descriptive cataloging
Useful for: non-standard metadata from non-
professional sources lacking provenance (authority)
Access: only keyword searching and indexing (least
useful method)
Only supports user task of Identify
Source: Linda Barnhardt, “RDA Data Recording Methods, Transcription,
and Manifestation Statements”
12. RDA Special Topic Series July 16, 201912
Examples
J.R.R Tolkien
The Hobbit, or, There and Back Again
G. Allen & Unwin
London
By J.R.R. Tolkien
A tale of the adventure of a company of dwarves in search of dragon-
guarded gold. A reluctant partner in this perilous quest is Bilbo Baggins, a
comfort-loving, unambitious hobbit, who surprises even himself by his
resourcefulness and skill as a burglar.
13. RDA Special Topic Series July 16, 201913
Structured Description
“A string that is a full or partial description of an
entity based on a syntax or string encoding scheme
or a controlled term describing an aspect of an
entity. Includes an access point or a controlled term
taken from a vocabulary encoding scheme.” – RDA
Glossary
14. RDA Special Topic Series July 16, 201914
Structured Description
Text string – Nomen
Data recorded in standard, structured formats for
human users
We do this now: utilize data from authority files,
vocabulary encoding schemes [VES], knowledge
organization systems
Includes authorized and variant access points, other
controlled terms
Access: Collocation and Indexing
User tasks: Find, Identify, Explore
Source: Linda Barnhardt, “RDA Data Recording Methods, Transcription,
and Manifestation Statements”
15. RDA Special Topic Series July 16, 201915
Examples
Dickens, Charles, 1812-1870, [authorized access point for person]
Dickens, Charles, 1812-1870. Bleak house. [authorized access point for
work (name of work)]
performed music [term from RDA content type VES]
unmediated [term from RDA media type VES]
Sonatina, op. 52, no. 1 / Lennox Berkeley (10:36) -- Segovia : op. 29 /
Albert Roussel (2:19) [Contents note in ISBD syntax]
polychrome [term from RDA colour content VES]
16. RDA Special Topic Series July 16, 201916
Identifier
A recording method that is a machine-readable
string that is assigned to an entity in order to
differentiate the entity from other entities within a
local domain, or a notation for a term from a
controlled vocabulary that is assigned to an aspect of
the entity.
Includes an identifier or notation taken from a
vocabulary encoding scheme. – RDA Glossary
17. RDA Special Topic Series July 16, 201917
Identifier
Text string – Nomen
Coded labels intended for machine identification
We include and use identifiers for searching for
bibliographic data
Unique within a local scheme
Includes: authority control numbers, standard identifier
schemes, terminology notations
Access: indexing and relational database applications
Source: Linda Barnhardt, “RDA Data Recording Methods, Transcription,
and Manifestation Statements”
18. RDA Special Topic Series July 16, 201918
Examples
978-0-307-70157-2 (ISBN)
0028-0038 (ISSN)
457 348-2 (publisher’s number)
02454311421550 (UPC)
2002-27097 (LCCN)
95218067 (VIAF)
19. RDA Special Topic Series July 16, 201919
IRI – Internationalized Resource
Identifier
A recording method that is a string that is assigned
to an entity in machine-readable form in order to
differentiate the entity from other entities, or to an
aspect of an entity, within the global domain of the
semantic web and open linked data. – RDA Glossary
20. RDA Special Topic Series July 16, 201920
IRI
IRI is a “thing,” not a string – “Real-world object”
Unique within a global domain: the Semantic Web of
linked data
Data for “smart” machine applications
Not easily interpretable by humans
Access: Semantic Web and linked open data
New type of recording method
Source: Linda Barnhardt, “RDA Data Recording Methods, Transcription,
and Manifestation Statements”
21. RDA Special Topic Series July 16, 201921
Examples
RDA Vocabulary Encoding Scheme Carrier Type Term for
audiotape reel.
http://rdaregistry.info/termList/RDACarrierType/1008
Tolkien, J. R. R. (John Ronald Reuel), 1892-1973. (LCNAF)
IRI: http://id.loc.gov/authorities/names/n79005673
Tolkien, J. R. R. (John Ronald Reuel), 1892-1973. (VIAF)
IRI: http://viaf.org/viaf/95218067
22. RDA Special Topic Series July 16, 201922
Four Recording Methods
Not all methods are applicable to all elements
Example: an unstructured description is not applicable for an
authorized access point for person, which is a structured
description.
Structured-descriptions can be formulated by combining
unstructured descriptions.
23. RDA Special Topic Series23
Example
Tolkien, J. R. R. (John Ronald Reuel), 1892-1973.
Structured description, assembled from components/sources above
J. R. R. Tolkien Unstructured description, taken from associated
resource
John Ronald Reuel Unstructured description, taken from reference
source
1892-1973 Structured description for a timespan using
syntax encoding scheme for date/time
24. RDA Special Topic Series July 16, 201924
Recording Methods in RDA Beta
29. RDA Special Topic Series 22 October 201829
Recording Methods - Review
Data Source Recording Method Example
Manifestation – transcription Unstructured Montreal
Authority file – authorized
access point
Structured Montréal (Québec)
Getty Thesaurus of
Geographic Names Identifier
Identifier 7013051
LC/NACO Authority File
Control Number
Identifier n 80132975
DBPedia URI IRI http://dbpedia.org/resource/Mo
ntreal
GeoNames URI IRI http://sws.geonames.org/60772
43/
31. RDA Special Topic Series July 16, 201931
Definition
A statement appearing in a manifestation and
deemed to be significant for users to understand
how the manifestation represents itself.
32. RDA Special Topic Series July 16, 201932
Manifestation Statements
A manifestation may carry information that describes the
manifestation itself.
This information is recorded to follow the principle of
representation.
A manifestation statement supports the user
task identify.
33. RDA Special Topic Series July 16, 201933
Transcription Methods:
Basic Transcription
Preserve the capitalization, punctuation, numerals, and
diacritics as they appear on the manifestation.
Omit symbols or other images intended to be interpreted
as text that are not available in the character set used by
the agent who creates the transcription.
34. RDA Special Topic Series July 16, 201934
Basic Transcription Guidelines
Transcribe the components of a manifestation statement in the
order in which they appear on the manifestation.
Use “” to delimit the separate components of a statement.
Use the mark of omission “…” to indicate the omission of text
within a statement.
Optionally, also use the mark of omission to indicate the
omission of text at the beginning and end of a statement.
Collapse “white space”, including multiple spaces, new line,
indentation, tabs and block alignments, etc., to a single space.
De-duplicate contiguous marks of omission.
De-duplicate contiguous delimiters.
De-duplicate strings in a manifestation statement.
35. RDA Special Topic Series July 16, 201935
Normalized Transcription
Guidelines deal with transcribing elements following
more traditional cataloging practice
Language and script
Diacritics
Capitalization
Punctuation
Spacing of initials and acronyms
Abbreviations and symbols
Numbers
Very similar to current RDA 1.7.1
36. RDA Special Topic Series36
Manifestation Statement: Basic Transcription
Source:
EOIN MCNAMEE
CITY OF TIME
Illustrated by Jon Goodell
WENDY LAMB BOOKS
Transcription:
Basic transcription: capitalization,
punctuation, numerals and diacritics
are preserved as they appear on the
manifestation
37. RDA Special Topic Series37
Manifestation Statement: Normalized
Transcription
Source:
Eoin McNamee
City of time
Illustrated by Jon Goodell
Wendy Lamb Books
Transcription:
Normalized transcription:
capitalization, punctuation, numerals
and diacritics are transcribed
following RDA guidelines
39. RDA Special Topic Series39
Elements for Recording Manifestation Statements
manifestation copyright statement
manifestation designation of sequence statement
manifestation dissertation statement
manifestation distribution statement
manifestation edition statement
manifestation frequency statement
manifestation identifier statement
manifestation manufacture statement
manifestation production statement
manifestation publication statement
manifestation regional encoding statement
manifestation series statement
manifestation title and responsibility statement
40. RDA Special Topic Series40
Elements for Recording Structured Statements
Manifestation> copyright statement
Manifestation> designation of sequence statement
Manifestation> distribution statement
Manifestation> edition statement
Manifestation> identifier for manifestation
Manifestation> manufacture statement
Manifestation> production statement
Manifestation> publication statement
Manifestation> regional encoding
Manifestation> series statement
Manifestation> title proper, other title information,
statement of responsibility relating to title proper
41. RDA Special Topic Series July 16, 201941
What’s the Difference?
Manifestation statement elements are always
unstructured descriptions
Some of the other manifestation elements can be
expressed in more that one recording method
Example: Montreal in previous slide as place of publication
Montreal (unstructured description)
Montréal (Québec) (authorized access point, structured description)
7013051 (Identifier)
http://dbpedia.org/resource/Montreal (IRI)
42. RDA Special Topic Series July 16, 201942
Uses of Manifestation Statements
Quick way to make backlogged materials available:
Scan preferred source, OCR; accessible with keyword
searching
Most keyword algorithms ignore case and punctuation, so
choice of transcription will not affect retrieval.
Quick way to make digitized materials available
Description of rare materials—more closely matches
what’s on the item (using basic transcription)
The new RDA Toolkit element chapters will consistently present four different ways of capturing data, called “recording methods”. If you have been to previous RDA presentations about this topic in the past several years, you may know the earlier term we were using: the four-fold path.
Each chapter will indicate which methods are available for that element; for each method that is not valid, the phrase “This recording method is not applicable to this element” will appear. If more than one method is applicable, it will be up to cataloguer judgment and/or the policy of the cataloguing agency about which to use, and whether or not to use more than one method. For example, a cataloguer could both transcribe a publisher and also provide an access point for it.
Let’s look more closely at each of these methods.
Here’s a quick review of the different recording methods, and some examples of how Montréal could be represented using each of them.
Here we have a title page and a title proper transcription in the MARC 245 field. Notice the capitalization, which conforms to the guidelines in Appendix A. In English, this means capitalizing the first word of the title and then any proper nouns in the title. However, a cataloging agency may choose to follow the capitalization found on the resource or available from an electronic description, such as through ONIX data from publishers. The Library of Congress leaves this up to cataloger’s judgment – what is the easiest to do.
Here we have a title page and a title proper transcription in the MARC 245 field. Notice the capitalization, which conforms to the guidelines in Appendix A. In English, this means capitalizing the first word of the title and then any proper nouns in the title. However, a cataloging agency may choose to follow the capitalization found on the resource or available from an electronic description, such as through ONIX data from publishers. The Library of Congress leaves this up to cataloger’s judgment – what is the easiest to do.
Here we have a title page and a title proper transcription in the MARC 245 field. Notice the capitalization, which conforms to the guidelines in Appendix A. In English, this means capitalizing the first word of the title and then any proper nouns in the title. However, a cataloging agency may choose to follow the capitalization found on the resource or available from an electronic description, such as through ONIX data from publishers. The Library of Congress leaves this up to cataloger’s judgment – what is the easiest to do.
