Mail Merging in MS Word

2. • Compare traditional mail from computerized
mail.
• Perform the task diligently
• Create merge document using mail merging
feature of Microsoft word
• CS_ICT11/12-ICTPT-Ic-d-5
Creates an original or derivative ICT content to effectively
communicate or present data or information related to
specific professional tracks.
At the end of the session, the learner will be able to:
Learning Objectives.

3. In a traditional way, How can we
send mail?
What are the things we need?
What process do we make?

4. • Mail Merge and Label Generation
Used to automatically add mailing
address or personalized information
to your publication.
Used when sending out advertisement
to various recipient

5. • MS Word mail merge feature allows you
to use a form letter or document, insert
names, addresses, or other information
into the letter or form automatically by
inserting record fields from a data
source.

6.  Requires two components:
1. Form Document
2. List or Data File

7. The Big Three
Name Addr Sal
Form Document List or Data File Merged Document
+ =

8. Form document
• Is the document that
contain the main body of
the message we want to
convey or send.
• Its include also place
holder or data fields or
merge fields and denoted
as << >> double headed
arrow
• Main body remains the
same no matter whom you
send it
date
<<Name>>
<<Addr 1>>
<<Addr 2>>
Salutation << Title>>:
Body
_______________________________
_______________________________
_____________________________
_______________________________
_______________________________
_______________________________
______.
Closing,
______________

9. List or Data File
• File that generally contains the list of names and address etc.
Name Company Street City Country
Email
Address Title
JAMES
REID ABC Inc.
Purok 2
Brgy.San
Juan
Gingoog
City
Misamis
Oriental,
Philippines
abc@gmai
l.com
Sir
LIZA
SOBERA
NO
XYZ
Corp.
45 Oro
Drive
Sierra
Street
Quezon
City
Metro
Manila
Philippines
xyz@yaho
o.com Mada
m
DANIEL
PADILLA
NICE
Inc.
Macopa
Street, Paz
Village
Gingoog
City
Misamis
Oriental,
Philippines
nice@hot
mail.com
Sir
SARAH
GERONI
MO
STAR
CIRCLE
Corp.
Daumar-
Velez Street
Cagaya
n de Oro
City
Misamis
Oriental,
Philippines
starcircle
@ymail.co
m Mada
m

10. CREATING A RECIPIENT LIST
• Click the Mailings tab, go to the Start
group and click Select Recipients
• On the list options, select Type New List
• On the New Address List dialog box, click
New Entry and type recipient
information
• Click OK

11. CREATING A MAIL MERGE
• Click the Mailings tab, go to the Start group
and Mail Merge
• Select Step by step Mail Merge Wizard
• Step1. Create Recipient List
• Step 2. Prepare your publication
• Step 3. Create merged publication
SAVE/PRINT

12. Mail Merge

13. • 1. What are the changes you’ve
encounter today as a youth? Why?
• 2. How people handle their
gadgets?
• 3. What are the causes or issue
we’ve encountered now a days in
our society?

14. INDIVIDUAL ACTIVITY
• Make a Mail Merge
• Create 20 recipient
Manager Name
Company
Address: Street, City, Country
Email Address
Title

15. RUBRICS
CATEGORY EXEMPLAR
Y
4
ACCOMPLIS
HED
3
DEVELOPIN
G
2
BEGINNING
1
CONTENT The output
exceeds the
expectations
The output is
complete
The output is
somewhat
complete
The output is
incomplete
EFFICIENC
Y
The students
was able to
finish the
task in the
most
effective way
without
wasting time
and effort
The `student
was able to
finish in the
task in the
projected
amount of
time
The students
was able to
complete the
task but
used
methods that
consumed
more time or
resource
The students
used the
least
effective
method in
finishing the
task