To rs hund, ka comments-comments by shahid zaman

October 2018
Draft Request for Proposal
for ConsultancyServices for Developmentof
Tourist Resort and Facilitiesat Historic Hund
Village under Public Private Partnership
Tourism Corporation
Khyber Pakhtunkhwa

Request for Proposal (RFP) -Consultancy Services
Development of Tourist Resort & Facilities at Hund Village under PPP mode
INDEX
S. No. Contents Page Nos.
01. INTRODUCTION AND PROJECT BACK GROUND 3
02
NOTICE FOR INVITING PROPOSALS FOR CONSULTANCY & ADVISORY
SERVICES
10
03 LETTER OF INVITATION 11
04. DATA SHEET 23
05. APPENDIX - I : FORMATS FOR TECHNICAL PROPOSAL 30
06. APPENDIX - II : FORMATS FOR FINANCIAL PROPOSAL 43
07. APPENDIX - III: EVALUATION CRITERIA 46
08. TERMS OF REFERENCE 49
09. DRAFT INTEGRITY PACT 72
10. DRAFT AGREEMENT 80

Request for Proposal (RFP) - Consultancy Services
TOURISM CORPORATION – KHYBER PAKHTUNKHWA Page 4
TERMS OF REFERENCE (TORS)

The terms of reference propose to undertake the feasibility study, which, also include master
planning activity tasksand packaging components into biddingand concessiondocuments. The
selected consortium will also berequiredto undertake tasksforpreparationoftenderDocuments
and assist the Tourism Corporation(KPK) in the tendering process, help evaluatebidsand to act
on behalf of Tourism Corporation to respond to prospective bidder’squestions andprovision of
information pertaining to the project. The detailed scope of work (TORs) for the Consultancy
Services/ Transaction Advisory that leads to implementationoftheproject hasbeenprovidedin
this document. The Consultancy Services are divided into four stages.
Stages of the Assignment
The assignment will consist of two phases
Phase 1 – FEASIBILTIY STUDY & PROJECT STRUCTURING
 Stage I
 Stage II
 Stage III
Phase 2 – TRANSACTION MARKETING AND BID PROCESS MANAGEMENT
 Stage IV
Phase 1 – Feasibility Study & Project Structuring
STAGE-I:
Preparation of master plan for the Hund Village area that can lead to sustainable and eco-
friendly development of tourist resort and facilities. Components to be included may consist
of but not limited to infrastructure and facilities development plan, data collection on key
parameters/assumptions, landscape planning, master planning with parameters for
development oftourist resort(notdetailed design) and others.Also includes cost estimation,
sector surveys and operational plan.
STAGE-II
Impact Assessment Study to consist of and limited to screening categorization of project
including Preliminary Environmental impact assessment (i.e. to the level of Initial
Environmental Examination(IEE)). Environmental Impact caused by the project and
mitigation measures and an environmental management and monitoring plan formulation
of Project Implementation Strategy. Also highlight avenues to include locals in the
development process of the area, while creating jobs for them.
TERMS OF REFERENCE

Stage-III:
The consultants will develop a detailed financial model that can run sensitivities and
scenarios on all important assumptions of the feasibility study. Based on the financial model,
the consultants will develop and submit the PPP option analysis report along with risk
analysis and matrix for the proposed project. The financial analysis and project structuring
shall be incorporated into the final feasibility study. Meanwhile, the legal team will develop
the procurement pack that will include bidding documents, concession agreement and other
necessary documentation to carry out the bidding process.
Phase 2 – TRANSACTION MARKETING AND BID PROCESS MANAGEMENT
STAGE-IV:
Transaction Marketing, Preparation of Project Information Memorandum, support during
pre-bid meetings, support during negotiations, financial close and bid process management
up to the stage of signing of contracts, concessions with the Private Parties, Banks et al.

Detailed Terms of Reference
STAGE-I
1. Collection of Data and Surveys
i. To carry out reconnaissance survey of the project area and the relevant adjoining
areas for collection of relevant technical data through which an optimal eco-friendly
tourist resort and facilities can be planned and designed at the project area. The
consultant(s) shall be required to collect data in both digital and hard form wherever
necessary and keep back up of the same.
ii. The consultants will collect traffic data, climate/weather information and visitor
information so that necessary supporting infrastructure and facilities can be planned
in the area. The consultants will collect relevant secondary data that can lead to
reasonable assumptions to develop a master conceptual plan for the area that is
economically and environmentally sustainable. The consultant should also collect
data on gender and equity issues so that they can be incorporated in the overall
design.
iii. Acquisition of field data such as natural man-made features like roads, buildings,
utilities (overhead/underground) along with type, size and height if exist at the time
of field survey. All the data shall be recorded electronically. During topographic
survey, the cross sections shall be recorded digitally to reduce human error. In
addition to above, the utilities, encroachments and roads surrounding the project
area shall also be recorded during the topographic survey.
iv. The consultants shall collect forestation and landscaping data for the area so that a
proper landscaping master plan for the area is planned. The objective is to highlight
future landscaping plans for the area and develop major parameters for landscaping
onthe project site. Forexample, the consultant shouldpreparealist offlora,trees and
plants that are compatible to the area and climate that can be utilized later on to
regulate how the private party develops the area’s landscape in a locally compatible
manner.

v. The transaction advisor shall conduct a detailed legal review of the tourism sector
and corporate laws on matters pertaining to the proposed project. It shall include but
not limited to land lease/transference, identification of No Objection Certificates
(NOC) to be obtained, environmental regulations, PPP law (or 2014 Act?), KPRA rules
and other legal aspect necessary for the project.
2. Preparation of Conceptual Plan
i. To prepare a concept plan indicating amongst others the following details and the
solutions / proposals thereof:
a) Provision of basic services and utilities like water supply, sewerage treatment &
discharge, electricity et al.
b) Placement and Type of various structures like bus stops, rest areas, fencing et al.
c) Availability ofconstructionsites and alternative routesfortrafficdiversion during
construction
d) Construction time, disruption to other traffic during construction;
e) Impact on trees, utilities, parking, service roads.
f) Environmental friendly and adaptable construction material and techniques for
the area.
g) Security related provisions.
ii. To prepare preliminary conceptual design for Tourist resort and facilities at Hund
Village. The design ofthe facilities shall highlight land requirement,land parceland
the kind/scale of services that the resort will offer, for example, restaurants, walk
up apartments, luxury villas, conference halls, shops, medical facility, toilets and
restareaswith dedicated facilities forwomenand disabled, well-lit parkingfacility,
board walk by the river, clean drinking water dispensers, children playing area,
etc. The principles of eco-friendliness shall be duly adhered to while developing
conceptual design.
iii. The consultants will also determine if the project shouldbeundertakenin a phased
manner and define the optimal manner to develop the area.
iv. To prepare an operational plan and costs for running the tourist resort and
facilities.

3. Cost estimates
The cost estimates should be developed to the level of 70% accuracy as per the
Current schedule of rates (CSR) for the items covered and market rates as for the
items not covered in the CSR. Cost estimates should contain detailed specifications,
detailed rate analysis with details of each items for the rates adopted with supporting
three quotations for market rates and with data prepared thereon in arriving the said
rates for each item for all the works including future requirements commensurate
with details provided in the Preliminary design. No lump sum provision in the
estimate is admissible unless indispensible. Cost estimation of shifting/repair of
other utilities like road drains, water pipes, house water supply service pipe,
telephone cables, electricity cables & overhead lines, transformers etc. shall be based
on the latest approved rates of respective authorities.
4. Potential for advertising and non-rental revenue
Consultant is required to assess the potential for revenue generation through
innovative means like parking fee, advertising, kiosks, shops, co-branding of TCKP
and commercial bank or telecom service provider, etc. so, that initiative can be made
financially sustainable while keeping socio-environmental aspects in mind.
STAGE-II
5. Socio-environmental assessment and institutional recommendations
i. Impact Assessment Study: Environment conservation is one of the most important
aspect of this project. The consultants shall carryout a detailed IEE. Following shall
be the indicative tasks involved in IEE.
Task 1: Collect the relevant baseline data of the environmental information fronting
the Study Areas that are directly affected by the Project for IEE study.
Task 2: Implement field survey and collect primary data as necessary.
Task 3: Identification and Assessment
Task 4: Propose necessary mitigation measures based on the predicted impacts
caused by the Project as Environmental Management Plan.

Task 5: Prepare detailed Environmental Monitoring and Regulatory Plan for the
project.
Task 6: Hold Stakeholder meeting for IEE.
Task 7: Prepare IEE report. Above IEE procedure and contents shall be conducted in
accordance with the applicable IEE regulations.
ii. Social Impact Assessment of the Project: The consultant is required to carry out
the social impact assessment study. This would also address the mitigation plan, if
any due to development of proposed facility. The Social Impact Assessment will also
focus on gender issues and inclusive growth strategy. The Environmental and Social
Impact assessment should follow the relevant guidelines and standards.
iii. Implementation /Institutional Framework: To ensure successful execution of the
project, the Consultant will review past proposals included in various studies and
recommendations made from time to time and develop options for institutional and
regulatory arrangements required to be adopted. The Consultant in close
collaboration with the Government of Khyber Pakhtunkhwa and Tourism
Corporation will prepare proposals that will lead to institutional arrangements with
the objective of ensuring sustainable management of the tourism projects and
initiatives. While many recommendations are available with the Tourism
Corporation, the models and practices that have emerged for tourism projects in
other parts of the world.
Stage-III
6. Transaction Advisory: Financial Modeling & Project Structuring
(Phase1)
The consultant shall undertake a financial feasibility study, which builds on the
preparatorywork/ due-diligence conducted onthe Project andrecommends optimal
solution options / structures for the project after careful review and in depth
investigation of various solution options / structures.
The first phase will essentially consist of transaction structuring. In this phase,
various options with respect to the public and private sector co-operation will be

investigated taking into consideration the views of the various stake holders and the
particular dynamics and resource requirements. At the end of this phase, the Advisor
will provide the Financial Model along with a Feasibility Study setting out the
rationale and details on the best-suited options along with the recommended
structure. The financial advisor shall also develop a report that includes Cost-Benefit
Analysis and Value for Money Assessment of the project.
The second phase will start after assessment of the report and the approval of the
final transaction structure by the relevant quarters. The second phase will entail
assisting Tourism Corporation in preparing documentation for competitive bidding,
arranging any pre-bid meetings, finalization of documentation, and bidding and
financial close of the Project.
The Project is planned for implementation under Public Private Partnership (PPP) mode.
Various options, with respect to the public and private sector participation are possible
under any PPP initiative, which will be investigated in this section of the Assignment, taking
into considerationthe particulardynamics and resourcerequirementsofthefacility, to come
up with the possible solutions / options under which partnership could be possible. The
possible solutions / options will be further refined in view of the aspirations of the private
parties, constraints and resources of the Tourism Corporation. Views will be taken on the
final few options from the different stakeholders involved before recommending the best
suited structure for the Project implementation, which would be attractive to the private
parties and fulfills the requirements of the Project. To clearly the state the case for project
implementation, the consultants will develop objective Cost-Benefit Analysis and Value for
Money Assessment.
Along with needs and options assessment, the Advisor will develop a detailed Financial
Modelforthe Project forValueAssessment, basedonthe parameters/findings ofthe studies
undertaken to date as well as input from the Tourism Corporation. The Financial Models will
be based on dynamic links, so as to cater to the full range of transaction structures and
options, possible. The model will identify the underlying assumptions on which the future
projections are based on, with integrated associations. The Financial Model will result in the
assessment of the financial viability of the Project under different structures and options as
well as identification of the key parameters / critical risk factors. The Financial Model will
serve as an effective tool in analyzing the sustainability of the Project, on a stand-alone basis,

andto assessthe mannerin which supportwouldbe requiredfromthe Tourism Corporation.
The financial model should be able to run scenarios and sensivities on different parameters
to test the robustness of the financial structure and assumptions of the project.
Deliverable:
 Presentation of a report clearly identifying and evaluating the best-suited options
along with the recommended structure;
 A report specifying the outputs required, minimum standards for the outputs and
key indicators that will measure performance should be provided;
 An Excel based financial model, representing the full costs of delivering the
project, as well as risks associated with the project according to the specified
output via the preferred solution option.
The Financial Model must be robust and flexible enough to test various solution options.
The model must instill integrity in the financial robustness of the Project by clearly
demonstrating viability and affordability under the recommended transaction structure.
In addition, the Transaction Advisor will be required to produce a Feasibility Study,
which investigates the preferred implementation options, identified above and finalizes
transaction structure. The Feasibility Study must enable the Tourism Corporation to
determine:
 Full project cycle costs
 Affordability in terms of budget and consumer prices
 Service levels
 Risks and their costs
 PPP Options study
 Cost-Benefit Analysis & Value for Money Assessment
Deliverable:
 Complete Feasibility Study, inclusive of the Financial Model reflecting optimal
design and implementation parameters;

8. Transaction Advisory: Draft bidding documentation and
agreements(Phase 2)
In Phase 2 of transaction advisory the consultant shall provide advisory Services for appropriate
procurement of a qualified investor-cum-development, reflective of the recommended structure.
The following shall be activities and deliverable in this phase.
Task 1: Development of the Draft Agreement:
The Advisor should developthe draft of the Agreement forthe implementation of the Project,
based on Design, Built, Finance, Operate framework.Specific requirements of this particular
Projectand the recommended transaction structure and framework will be reflectivein the
provisions of the Draft Agreement. The Agreement should include the outputs required in
terms of service delivery i.e. Service level standards, availability and assurance mechanism.
Deliverable:
 Draft Agreement to implement the Project
 Draft Service Level Agreement (SLA);
 Draft PPP agreement management plan;
 Any other agreement deemed necessary during the course of the feasibility study.
Stage-IV
Task 1: Marketing and Preparation of Information Memorandum (IM):
The advisor will be responsible for marketing of the project to a wide universe of
investors. Costs related to marketing exercise including advertisements and travel
costs other then advisory consortium member will be borne by Tourism Corporation.
All such costs would require prior approval of Tourism Corporation. The IM/PP will
be a comprehensive marketing document, intended to assist potential bidders in
evaluating the investment opportunity and risks.
The IM will contain concise information on the envisaged plan and timeline for the
Project. It will highlight the opportunity and salient features of the Project as well as

the Broad terms and conditions and draft transaction documents for the execution of
the Project.
Deliverable:
 Information Memorandum highlighting the opportunity and the salient features
of the Project as well as the broad terms and conditions and the draft transaction
documents for the execution of the Project;
Task 2: Procurement Process:
Basedonthe chosenstructure, competitive tenderingprocess will have to be initiated
to select the most appropriate private party, which could most effectively implement
the Project, with the least assistance from Tourism Corporation.
The process to be adopted will be transparent with clearly defined evaluation criteria
and devised to encourage participation by the private sector. The Advisor will assist
Tourism Corporation in the management of the bidding process including, but not
limited to, the conduct of the bidding process, bid opening and evaluation,
recommendations on award, presentation to Tourism Corporation or any other
relevant forum for seeking approval of said recommendations, negotiations with
successful bidder(s) and closing of the Project. The procurement process should be in
conformity with procurement guidelines issued by KPPRA.
Deliverable:
 Support and facilitation during the pre-bid meetings
 Bids evaluation and selection and appraisal/approval of Successful Bidder
 Consolidated report which includes Bids evaluation, selection/appraisal of
Successful Bidder, Evaluation criteria, RFP including TORs & Bidding documents,
final agreement and the process of selection
Task 3: Deal Closure and Signing of the Agreement:
After selection and approval of successful bidder, negotiations will be entered into if required.
The Transaction Advisor will:

 Assist Tourism Corporation in its negotiation with preferred bidders
 Update/Amend the PPP Agreement to reflect negotiated terms
 Assist in ensuring that all conditions precedent to signing of the contract are
fulfilled and complete
On completion of the negotiations with the top-ranked/preferred bidder, all terms
relating to the Project having been agreed upon between the Tourism Corporation and
the selected party and formal procedures for deal closure will be initiated leading to the
signing of the concession agreement with the selected party.
Deliverables:
 Deal closure and Signing of the Agreement with Concessionaire/Private Party;
 Financial Close and Signing of binding financing documents with the financing
parties.
9. DELIVERABLES
9.1 Stage I: Kick-off, Preliminary Project Report and Workplan
The Consultant shall submit preliminary proposals along with cost estimates for the
project. The preliminary proposals shall include broad details of the project design
and phasing with all the basic features associated with projects including but not
limited to inception report covering the site visit, reaffirmation of terms of reference
and initial findings of reconnaissance survey. The Advisor will conduct a kick-off
meeting with Tourism Corporation. The objective of this meeting will be to apprise
Tourism Corporation of the complete plan of activities proposed by the Advisor.
Specifically this meeting will cover the following:
• Discussion on Tourism Corporation’s understanding of design concept and
requirements for the Project
• Finalizing a timetable of activities / milestones going forward
• Review of the team organization and detailed functions/responsibilities of the
team members

• Discussion and finalization of a communication strategy whereby all
stakeholders will be regularly involved and consulted throughout the assignment.
• Any specific issue requiring immediate attention
• Under no circumstances will the object be to re-define the scope of work
committed in the Advisory Services Agreement.
Deliverables:
• Detailed methodology and time schedule for the said consultancy assignment
• A communication strategy
• Progress report to date
• A brief report on the identification of key issues, if any; relevant from the
investor cum developer’s perspective and/or issues that might affect investor
interest in the Project, which will also contain recommendations with respect to
mitigation of investor concerns on such issues.
This stage is required for the Transaction Advisor to become familiar with all the
similar facilities that have been set up in Pakistan and globally. The Transaction
Advisor will also become acquainted with the expected scope of the project. During
this stage the Transaction Advisor will be expected to liaise closely with the Tourism
Corporation. The Transaction Advisor will conduct due diligence and collect
information regarding the site and the project.
9.2 Stage I: Preliminary project design & area conceptual plan
1. Topographic survey and field survey analysis report
a) Development of technical data bank
2. Conceptual project design and master plan for the integrated development of
the area
a) Conceptual basic plans
b) Inclusive development plan
c) Landscaping plan

d) Infrastructure development blue print
3. Detailed Project Report(Only tothe extent of Preliminary and ConceptualDesign)
a) Conceptual design drawings of project with necessary details
b) Plans for the visitor facilitation facilities like rest areas, parking, etc.
c) Traffic, parking and utility plans
d) Land requirement plans, if any
e) Construction methods and commissioning schedule
f) Cost Estimates and BOQs
g) Capital and operation and maintenance cost estimates and revenue estimates
h) Approvals/Clearances required from various concerned authorities with
associate documentations.
9.3 STAGE-II
1 IMPACT ASSESSMENT REPORT
1. Detailed IEE report
2. Alternative implementation strategies with recommendation
3. Plan for operation and maintenance of the assets
4. Inclusive socio-economic development of the larger area that includes focus on
gender and environmental issues
9.4 STAGE-III
1 FINANCIAL MODEL & PPP STRUCTURING
1. Financial analysis and modeling with scenario and sensivity analysis
2. PPP Option analysis
3. Risk analysis and matrix
4. Project Structuring report
5. Cost Benefit Analysis and Value for Money Assessment Report
2 BIDDING DOCUMENTS & DRAFT AGREEMENTS

1. Drafting the bidding documents including the concession agreements in line
with the applicable laws
9.5 STAGE-IV
a) TRANSACTION MARKETING AND BID PROCESS MANAGEMENT
1. Advertisement of pre-qualification
2. Pre-qualification/expression of interest documents
3. Evaluation report on the RFQ applications with recommendations
4. Instructions to bidders including bid evaluation criteria;
5. Technical and Performance specifications
6. Tender including concept drawings
7. Conditions and Contracts; and
8. Agreement and Schedules
b) PRE-BID CONFERENCE
1. Minutes/Assessment of operational, technical and risk issues with
recommendations;
2. Addendum/corrigendum to the bid documents for issue the bidders.
c) REPORT ON EVALUATION OF BID PROPOSAL
1. Evaluation of technical and financial bid with recommendations;
d) NEGOTIATIONS/FINALIZATION OF AGREEMENT
1. Support during negotiations with the preferred bidder
2. Final agreement and award letter
3. Facilitation during the financial close process
4. Financial close
5. Assistance in achieving conditions precedents to the concession and financing
documents

10. INDICATIVE SCHEDULE OF SUBMISSION OF DELIVERABLES:-
Schedule for submission of deliverables and payment of fee for consultation shall be
as under:
STAGE OUTPUT
WORK
DAYS
FEE (% OF
QUOTED FEE
Stage-I Inception and Preliminary Project
Report (including detailed work
plan)
10 5
Stage-I /Stage III Preliminary Design & Conceptual
Plan (Final) along with Financial
Model
120 15
Stage-II Impact assessment report along
with other reports – to be done
concurrently with Stage-I
30 5
Stage-I to Stage-
III
Approval of Complete Feasibility
by relevant authorities
15 15
Stage-III – Stage
IV
Advertisement and finalization of
Bid documents including RFP,
Draft Agreements, Package
Concessions, Bid Invitations etc.
45 10
Stage-IV Issuance of LoI 30 10
Stage-IV Signing of Concession 30 20
Stage-IV Financial Close of the Project 90 20
100
As part of the agreement the consultant will assist the employer (Tourism
Corporation) to prepare power point presentations and if needed drawings, video
clips for the proposed system or a proto type model to facilitate decision making of
various stakeholders.
12. PACKAGING OF THE WORK
All documentsshall be asper details mentioned above(para 9) with deliverables. The
execution of work will be undertaken under packages for segments which will be
defined by mutual consultation with the employer.

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