WBS Gantt chart and project management for Jira users

WBS
Gantt chart
Project management for Jira users

Table of
Contents
Introduction
Chapter 1 -
What is a Gantt Chart?.....................................3
Chapter 2 -
Beneﬁts of Using a Gantt Chart………………..9
Chapter 3 -
Core concepts…………………………………..12
Chapter 4 -
Creating and using a Gantt Chart………………19
Chapter 5 -
WBS Gantt Chart example…………………..….24
Chapter 6:
How to make WBS Gantt chart on Jira ………...28
Summary of key takeaways from the ebook ……34
2

Welcome to WBS Gantt chart in project management for Jira users" -
an eBook made by DevSamurai!
If you're a Jira user looking for an efﬁcient way to manage your
projects, you're in the right place. In this eBook, we'll be focusing on
the WBS Gantt chart techniques, and how you can use them in Jira to
plan, track and manage your projects more effectively.
At DevSamurai, we understand the challenges that come with project
management, especially in complex environments. That's why we've
created this eBook, to provide Jira users with a comprehensive guide
to using WBS and Gantt charts to simplify their project management
processes.
Whether you're a project manager, team lead, or a member of a
project team, this eBook is designed to help you streamline your work
and achieve your project goals with ease. So, let's dive in and
discover how you can use WBS and Gantt charts in Jira to take your
project management to the next level!
INTRODUCTION
3

CHAPTER ONE
What is Gantt Chart?
1

A Gantt chart is a project management tool that provides a visual
representation of a project's schedule. It is a bar chart that shows the
start and end dates of each task, as well as any dependencies
between tasks. Gantt charts were ﬁrst developed by Henry Gantt in
the early 1900s and have since become a widely used tool in project
management.
The horizontal bars in a Gantt chart represent tasks, and their length
indicates their duration. The chart typically shows a timeline along
the horizontal axis, and the tasks are listed vertically. This allows you
to see how each task ﬁts into the overall project timeline and how it
relates to other tasks.
5

One of the key beneﬁts of a Gantt chart is its ability to show
dependencies between tasks. If one task is dependent on another, it
cannot start until the ﬁrst task is completed. This is indicated by a line
connecting the two tasks in the chart. By visualizing these
dependencies, you can better schedule and avoid delays.
6
Gantt charts also allow you to set
milestones, which are important
events or deadlines in a project.
These can be indicated by vertical
lines in the chart, making it easy
to see when they occur and how
they relate to the tasks.
Gantt charts provide a powerful tool for project managers to plan,
schedule, and monitor projects effectively. They are widely used in
industries such as construction, engineering, software development,
and many others. By providing a visual representation of a project's
schedule and task dependencies, Gantt charts make it easier to
understand and communicate complex projects, leading to better
project outcomes.

What is a Gantt chart used
for?
We can use the Gantt chart to visually display a schedule of events and
tasks which need to be completed. The chart organizes the time frame in a
logical order to help keep track of project objectives and deadlines. This
type of chart is beneficial for seeing how assigned work is completed
between time frames, making adjustments accordingly.
• Planning: This particular task management method is used to plan
projects better. This system divides tasks into their start date,
earliest finish date, latest finish date, and the amount of time it will
take to finish the project.
• Scheduling: The Gantt chart is a diagram made of horizontal and
vertical lines to illustrate relationships between activities, tasks, and
time. We can also use this diagram to schedule a project.
• Forecasting: The key to forecasting is ensuring that the right amount
of fixed costs are allocated into future periods. This gives the
company a better idea of how much cash will be needed in the
foreseeable future.
• Allocating Resources: The Gantt chart is often used to Allocate
Resources. The chart highlights the timeframe for the project, the
status of each task, and costs associated with each task.
• Developing Action Plans: The Gantt Chart is a tool that we can use
to develop an action plan.
• Measuring Progress: We can also use the Gantt chart to measure
progress. This kind of chart is drawn in a time-based view, and each
bar represents a task.

“The Gantt Chart, because of its
presentation of facts in their
relation to time, is the most notable
contribution to the art of
management made in this
generation.”
Wallace Clark, Mechanical Engineer"
“
8
History of Gantt Chart
Henry Gantt developed the Gantt chart in the early 1900s while
working as a consultant for the U.S. Army. He needed a way to
visualize the production schedules of military equipment during World
War I, and so he developed the Gantt chart as a tool to help with
scheduling and tracking tasks.
The Gantt chart gained widespread popularity in the 1920s as it was
adopted by large manufacturing companies to improve their
production schedules. Today, Gantt charts are used in various
industries, from construction to software development, and have
become a staple tool in project management.

CHAPTER TWO
Beneﬁts of Using a
Gantt Chart
2

Gantt charts offer several benefits when it comes to project
management. Here are some of the key benefits:
Visualization: One of the most significant benefits of using a Gantt
chart is the ability to visualize a project's schedule. The chart provides a
clear and concise way to see the timeline of the project, which makes it
easier to understand and communicate. This visualization makes it
easier to track progress, identify potential issues, and make
adjustments to the project schedule.
Task Dependencies: A Gantt chart is useful for showing the
dependencies between tasks. If one task depends on another, it is easy
to see how changes to one task can affect the overall project timeline.
This helps project managers to plan and schedule tasks more
effectively, avoiding delays and ensuring that the project stays on track.
Milestones: Gantt charts make it easy to identify important events or
deadlines in the project by setting milestones. These are visual markers
in the chart that indicate when a specific task or phase of the project
should be completed. Milestones help to keep the project on track and
ensure that everyone involved is aware of the key deadlines.
10
Benefits of Using a Gantt Chart

Resource Allocation: Gantt charts can help project managers to
allocate resources more effectively. By understanding the timeline of
the project and the dependencies between tasks, managers can
schedule resources such as people, equipment, and materials more
efﬁciently. This can help to reduce costs, avoid delays, and ensure that
resources are available when needed.
Collaboration: Gantt charts are useful for collaborating with
stakeholders, such as team members, clients, and suppliers. By sharing
the chart with others, it is easy to communicate the project schedule,
track progress, and identify potential issues. This helps to ensure that
everyone involved in the project is on the same page and working
towards the same goals.
Gantt charts are an essential tool for project managers. They provide a
clear and concise way to visualize project schedules, track progress,
and identify potential issues. By using a Gantt chart, project managers
can improve their planning and scheduling, allocate resources more
efﬁciently, and collaborate effectively with stakeholders.
11
Benefits of Using a Gantt Chart

CHAPTER THREE
Core Concept
3
Gantt charts are an essential tool for project management,
providing a visual representation of a project's timeline and tasks.
However, to effectively use Gantt charts, it is important to
understand some of the key concepts, including dependencies,
milestones, baselines, and critical paths. In this article, we will
explore these concepts in more detail.
Dependencies
Milestone
Critical paths
Baselines

Dependencies
Dependencies refer to the relationship between different tasks in a
project. For example, if one task cannot be started until another task
is completed, there is a dependency between the two tasks.
Dependencies can be classified into four types:
• Finish-to-start (FS): This is the most common type of
dependency. It means that a task cannot start until the previous
task has finished.
• Start-to-start (SS): In this type of dependency, one task cannot
start until another task has started.
• Finish-to-finish (FF): This type of dependency means that a task
cannot finish until another task has finished.
• Start-to-finish (SF): This is the least common type of
dependency. It means that a task cannot finish until another task
has started.
13

Milestones are speciﬁc events or deadlines in a project that mark the
completion of a signiﬁcant task or phase. Milestones can be used to
track progress, communicate important deadlines to stakeholders,
and ensure that the project is on track. In a Gantt chart, milestones
are typically represented by a vertical line.
14
Milestones
A milestone on
Gantt view

A baseline is the original plan for a project's timeline and tasks. It is
used as a reference point for measuring progress and tracking
changes to the project schedule. Once the baseline has been
established, any changes to the project schedule can be compared
against it to determine how the project is progressing.
15
Baseline
In the screenshot the gray thinner bars are the baselines, In
Teamboard ProScheduler for Jira, you can customize the color
in board settings.

The critical path is the sequence of tasks in a project that must be
completed on time for the project to be completed on schedule. It is
the longest sequence of tasks that have dependencies and determine
the overall duration of the project. Any delay in tasks on the critical
path can cause a delay in the project's completion.
In a Gantt chart, the critical path is typically represented by a bold
line. Project managers can use the critical path to identify potential
delays, prioritize tasks, and make adjustments to the project schedule
as needed.
16
Critical Path

Understanding these key concepts is essential for effectively using
Gantt charts in project management. By understanding dependencies,
milestones, baselines, and critical paths, project managers can more
accurately plan and track project progress, identify potential issues,
and make adjustments to the project schedule as needed. Gantt
charts are a powerful tool for project management, and mastering
these concepts can help project managers to use them to their full
potential.
17
Core Concept

18
Gantt chart
Timesheets
Resource Planning
Project Management
for Jira
TRY NOW

CHAPTER FOUR
Creating and using
a Gantt Chart
4
In this chapter, we will explore the process of creating and utilizing a
Gantt chart for project management purposes. Additionally, we will
provide some useful tips for effectively using a Gantt chart in your
project management activities.

Creating a Gantt chart can seem daunting at first, but with the right
tools and knowledge, it can be a straightforward process. Here are
the key steps to creating a Gantt chart:
1. Identify Tasks: The first step is to identify all the tasks involved
in the project. Make a list of all the tasks that need to be
completed, and group them into categories or phases as
needed.
2. Determine Task Durations: Once you have identified all the
tasks, determine how long each task will take to complete. Be
realistic in your estimates and consider factors such as task
complexity, available resources, and dependencies between
tasks.
3. Establish Dependencies: Next, determine the dependencies
between tasks. Identify which tasks must be completed before
others can begin and which tasks can be done simultaneously.
4. Determine Milestones: Identify key events or milestones in the
project, such as the completion of a phase or the delivery of a
critical component.
5. Choose a Gantt Chart Tool: There are many Gantt chart tools
available, both online and offline. Choose a tool that meets your
needs and is easy to use.
6. Input Data: Enter the task names, durations, dependencies, and
milestones into the Gantt chart tool.
20
Creating a Gantt Chart

21
Creating a Gantt chart
7. Customize the Chart: Customize the chart to meet your needs.
Add labels, adjust the font size, and choose colors that make the
chart easy to read and understand.
8. Share the Chart: Share the chart with stakeholders, such as
team members, clients, and suppliers. This will help everyone
involved in the project to stay informed and on track.
9. Update the Chart: As the project progresses, update the Gantt
chart to reﬂect changes in task durations, dependencies, and
milestones. This will ensure that the chart remains an accurate
reﬂection of the project's progress and helps you to stay on track.
By following these steps, you can create a Gantt chart that is a useful
tool for project management. A well-designed Gantt chart can help
you to visualize the project's timeline, track progress, and identify
potential issues. By sharing the chart with stakeholders and updating
it regularly, you can ensure that everyone involved in the project is
working towards the same goals and is aware of the project's
progress.

Gantt charts are a powerful tool for project management, but they
are only effective if they are used correctly. In this section, we will
explore some tips for using Gantt charts effectively:
• Keep it simple: While Gantt charts can be complex, it's
important to keep them simple and easy to understand. Use
clear labels, colors, and font sizes to make the chart easy to
read.
• Include dependencies: Make sure to include dependencies
between tasks on your Gantt chart. This will help you to
understand how one task affects another and ensure that tasks
are completed in the correct order.
• Use milestones: Milestones are key events in a project and
should be included on your Gantt chart. This will help you to
track progress and ensure that you are on track to meet your
project deadlines.
• Update regularly: Your Gantt chart should be updated regularly
to reﬂect changes in the project schedule. This will help you to
stay on track and ensure that everyone involved in the project is
aware of any changes.
22
Tip for Using Gantt Chart

23
Tips for Using Gantt Charts Effectively
• Focus on the critical path: The critical path is the longest
sequence of tasks in a project and determines the overall
duration of the project. It's important to focus on the critical path
and ensure that tasks on this path are completed on time.
• Use the chart as a communication tool: Your Gantt chart can be
used as a communication tool to keep stakeholders informed
about the project's progress. Make sure to share the chart
regularly and discuss any changes or issues that arise.
• Consider using software: There are many Gantt chart software
options available that can help you to create and update your
chart quickly and easily. Consider using software to save time
and improve accuracy.
By following these tips, you can use Gantt charts effectively to
manage your projects. Remember to keep the chart simple, include
dependencies and milestones, update regularly, focus on the critical
path, and use the chart as a communication tool. By using Gantt
charts effectively, you can ensure that your projects are completed on
time and within budget.

CHAPTER FIVE
WBS Gantt Chart
example
5
We have walked through the concepts of WBS Gantt Chart and now
we will provide an example of a WBS Gantt chart to illustrate how it
can be used in project management. Here is an example for Mobile
App development project.

Mobile app development
project example
25
Work Breakdown Structure (WBS):
Project Management
1.1 Project planning
1.2 Project scheduling
1.3 Project budgeting
1.4 Project monitoring and controlling
Design
2.1 App concept and ideation
2.2 Wireframing and prototyping
2.3 User interface design
2.4 User experience design
Development
3.1 Front-end development
3.2 Back-end development
3.3 API development
3.4 Database development
Testing
4.1 Functionality testing
4.2 Performance testing
4.3 Security testing
4.4 Usability testing
Deployment
5.1 App store submission
5.2 Server setup and configuration
5.3 App launch and promotion

project example
26
Gantt chart
Mobile app development project example
Task Start
Date
End
Date
Duration Predecessors
Project Management 22 days
Project planning 1-Jan 5-Jan 5 days
Project scheduling 6-Jan 10-Jan 5 days
Project budgeting 11-Jan 15-Jan 5 days
Project monitoring and
controlling
16-Jan 22-Jan 6 days
Design 34 days
App concept and
ideation
23-Jan 27-Jan 5 days
Wireframing and
prototyping
28-Jan 5-Feb 7 days
User interface design 6-Feb 12-Feb 7 days
User experience design 13-Feb 20-Feb 8 days
Development 70 days
Front-end development 21-Feb 12-Mar 16 days
Back-end development 13-Mar 2-Apr 16 days
API development 3-Apr 16-Apr 10 days Front-end development,
Back-end development
Database development 17-Apr 30-Apr 10 days API development

project example
27
Gantt chart
Mobile app development project example
Task Start
Date
End
Date
Duration Predecessors
Testing 28 days
Functionality testing 1-May 8-May 8 days Database development
Performance testing 9-May 16-May 8 days Functionality testing
Security testing 17-May 22-May 6 days Performance testing
Usability testing 23-May 30-May 8 days Security testing
Deployment 20 days
App store submission 31-May 6-Jun 5 days Usability testing
Server setup and
configuration
7-Jun 13-Jun 5 days App store submission
App launch and
promotion
14-Jun 20-Jun 5 days Server setup and
configuration
Note: The WBS and Gantt chart provided are just samples and are
not intended to be an accurate representation of an actual project.
The tasks, durations, and timelines will vary depending on the
scope and complexity of the project.

CHAPTER SIX
How to make WBS
Gantt Chart in Jira
6

29
How to make WBS Gantt Chart in Jira
Jira is a popular project management tool used by many organizations
to plan, track, and manage their projects. One of the features of Jira is
the ability to create a Work Breakdown Structure (WBS) Gantt chart,
which helps teams visualize their project tasks, dependencies, and
timelines. In this chapter, we will walk you through the steps to
create a WBS Gantt chart in Jira.
Step 1: Set up your project in Jira
The ﬁrst step is to create a new project in Jira and add all the
necessary details like project name, description, and project lead.
Once you have set up your project, you can start adding tasks and
assign them to their respective Epics.

30
Step 2: Create issues and add them to Epics
To create a WBS Gantt chart, you need to break down your project
into smaller tasks and group them into Epics. An Epic is a collection
of issues that share a common objective. To create an issue in Jira,
click on the “Create” button on the top left corner of your Jira
dashboard. Fill in the details of the issue like summary, description,
priority, and assignee. Once you have created the issue, you can add it
to its respective Epic.

31
Step 3: Create a Gantt chart
Go to the Teamboard App, and if you don't already have it, go to here
to get it
1. Navigate to the project and click on the "Teamboard" tab.
2. Select the "Gantt chart" option.

32
Step 4: Customize the Gantt chart
1. You can customize the Gantt chart by changing the time
2. Assign tasks to team members
3. Set priorities

33
Step 5: Save and share the Gantt chart
Once you have customized the Gantt chart according to your
requirements, you can save it and share it with your team members.
You can export the chart as an image or a PDF ﬁle and share it via
email or any other communication tool your team uses.

WBS Gantt charts is complementary tool that can help project
managers plan, track, and manage project activities effectively.
WBS can be used to deﬁne the scope of the project, identify tasks
and deliverables, and allocate resources.
Gantt charts can help project managers visualize the timeline of the
project, track progress, and identify potential delays or issues.
In Jira, by using Teamboard_ a project management tool, users can
create and manage WBS Gantt charts using various features and
add-ons.
Jira users can use WBS Gantt charts to plan and manage their
projects, track progress, and collaborate with team members in
real-time.
Summary of key takeaways
from the ebook
34

DevSamurai
Gantt chart
Timesheets
Resource Planning
Project Management
for Jira
TRY NOW
TEAMBOARD

WBS Gantt chart and project management for Jira users

Recommended

Recommended

More Related Content

Similar to WBS Gantt chart and project management for Jira users

Similar to WBS Gantt chart and project management for Jira users (20)

Recently uploaded

Recently uploaded (20)

WBS Gantt chart and project management for Jira users