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Writing a report
- 1. EOI Santa María de Guía Writing a Report Eva María Suárez Guillén EOI SANTA MARÍA DE GUÍA
- 2. Company Name There are two types of reports: Reports that analyse a possible situation Assessment Reports
- 3. Company Name Reports that analyze a possible situation ‣ They are used to assess the impact of a possible situation that has not happened yet: ‣ The building of a new stadium in a city ‣ The teaching of new subjects in a school
- 4. Company Name Reports that analyze a possible situation ‣ The building of a new stadium in a city ‣ You study the impact the new stadium can have in your city: economic impact, working places, loss of tranquility in the area, conflicts after matches…
- 5. Company Name Assessment Reports ‣ They evaluate a situation, a place, a company, etc. The situation examined exists ‣ Satisfaction levels of clients/workers in a supermarket. ‣ Crime levels of a city.
- 6. Company Name Where do we get data from? ‣ Surveys ‣ Studies ‣ Statistics ‣ Observation
- 7. Company Name Structure of a report ‣ Introduction ‣ Body ‣ Conclusion
- 8. Company Name Introduction ‣ We explain the following points: ‣ What the report analyses. ‣ Who the report is aimed to. ‣ Where we got our data from.
- 9. Company Name Body ‣ We explain all the facts, organized in paragraphs. ‣ We can use bullet points or headings for our paragraphs.
- 10. Company Name Conclusion ‣ We summarise the most important information briefly. ‣ We offer a solution for the situation, if necessary, or add any possible improvement suggestion. ‣ If we are analyzing a future project, we write a recommendation for or against it.
- 11. Company Name Useful Language ‣ Use present tenses and verbs to report results: ‣ state, report, agree, claim, complain.
- 12. Useful Language ‣ Use expressions to talk about percentages, numbers, etc: ‣ one in five, seven out of ten, thirty per cent or the people interviewed, the majority of those questioned, a large proportion of, a minority, etc ‣ Check this link for more useful language.
- 13. Company Name Found on FCE Writing Guide See more examples here.
- 14. source: http://www2.elc.polyu.edu.hk/cill/eiw/approximating-dissatisfaction.htm 65% about two-thirds of 1,043 over a thousand 28% just over a quarter of 115 over a hundred 21% about a fifth 9 fewer than ten 49% just under a half of 2 a small number 74% almost three-quarters of 4 a few 33.3333% a third of 6 several 92% most of 749,982 about three-quarters of a million 98.5% almost all 1,256,890,534 over 1.2 billion source: http://www2.elc.polyu.edu.hk/cill/eiw/approximating-dissatisfaction.htm
- 15. Data Satisfactory Neutral Dissatisfactory 1 - 9 % A number of staff were satisfied with... Some staff were satisfied with ... Only a small fraction of the staff were satisfied with ... 10 - 24 % A considerable number of staff were satisfied with... About one-fifth of the staff were satisfied with ... Over three-quarters of the staff were dissatisfied with... 25 - 32 % Over a quarter of staff were satisfied with... About 30% of staff were satisfied with... Less than a third of staff were satisfied with... 33 - 40% More than a third of staff were satisfied with... About two-fifths of staff were satisfied with... Less than two-fifths of the staff were satisfied with... 41 - 49 % Nearly half of the staff were satisfied with... Just under half of the staff were satisfied with... Under half of the staff were satisfied with... 50 - 54% Over half of the staff were satisfied with... Around half of the staff were satisfied with... Only half of the staff were satisfied with... 55 - 62% Nearly two-thirds of staff were satisfied with... Around 60% of staff were satisfied with... More than a third of the staff were dissatisfied with... 63 - 70% Over 60% of staff were satisfied with... About two-thirds of staff were satisfied with... About a third of the staff were not satisfied with... 71 - 79% Over 70% of staff were satisfied with... About three-quarters of staff were satisfied with... More than a fifth of staff were dissatisfied with... 80-95% Over four-fifths of staff were satisfied with... Most staff were satisfied with... A number of staff were not satisfied with... 96-99% Nearly all staff were satisfied with... Almost all staff were satisfied with... Staff were not completely satisfied with... source: http://www2.elc.polyu.edu.hk/cill/eiw/approximating-dissatisfaction.htm
- 18. http://cae-tips.blogspot.com.es/2011/03/tips-to-write-report.html • Reason of writing (Introduction) • The aim/objective/purpose of this report is to compare/examine/ evaluate/describe/outline (some suggestions)/analyse (some suggestions)/expose/present/give information on/regarding the/ recommend/consider/suggest • This report aims to... etc. • Nouns: information (remember: not informations), ideas, suggestions, situations, conditions, comments • in order to improve/decide • In case of survey/discussion: It is based on a survey conducted among/It is the result of a discussion which took place among
- 19. http://cae-tips.blogspot.com.es/2011/03/tips-to-write-report.html Body (2 paragraphs maximum) • Headings • It should be considered, it is worth considering • The first observation to make is (concerns) • First of all/Firstly • Secondly/ Furthermore/Moreover • Lastly/Finally • In fact • According to (the majority of respondents) • However, although, alternatively • In spite of (the fact [that])/Despite (the fact [that]) + Noun, Pronoun or ...ing • Predicting the future: The outlook for ... is (far from [+ing]) bright/optimistic/ depressing/daunting • The future looks bleak/remains uncertain/is promising • This seems unlikely in the near/foreseable future • It has been stressed that
- 20. http://cae-tips.blogspot.com.es/2011/03/tips-to-write-report.html Making/giving recommendations • I would strongly recommend that ... should + bare infinitive • In the light of the results of the survey I would advise against... • I feel it would be to our advantage if... • The best solution is/would be to... • This will have an impact on + noun
- 21. http://cae-tips.blogspot.com.es/2011/03/tips-to-write-report.html Conclusion(s) As long as/provided that these recommendations are taken into consideration In conclusion... The research shows/demonstrates From the research/the evidence we conclude that