WebXpress is a software solution that provides significant benefits to transportation and fleet operations. It reduces data entry time by 70% and improves tracking response time by 80%. It also enhances financial controls with features like online cash tracking and daily profit/loss reports. WebXpress streamlines operations, billing, fleet management, and accounting processes. The integrated software solution improves efficiency, visibility, and profitability across key business areas.

1. WebXpress Solution Benefits
Profit from IT
Apurva Mankad
ECFY Consulting Pvt. Ltd.
apurva@webxpress.in
w w w. w e b x p r e s s. i n

2. ®
WebXpress
Everyday issues in Transportation & Fleet
Operational Financial
 Data reentry at every stage- in computers  Same truck journey paid twice
or on paper  Was the bill generated? Was it collected?
 Managing paper- more than 10 lakh Within credit days?
documents a year  How to ensure Invoice is as per contract?
 Tracking- where are my goods and why  Customer pays on account- how to
they have not reached? reconcile?
 What is my Turn Around Time? Is it as per  Octroi payments shatter cash flow
standard?  Accounts are 3 months behind schedule
 How to measure profitability of every  Cash and Bank statement- too little, too
booking? late
 What is my vehicle utilization? Where are  Have we settled driver advance?
my vehicles? What is TAT for each
 Are charges as per standard costs?
journey?

3. WebXpress Benefits

4. ®
WebXpress
WebXpress Benefits Summary
Area Benefit Summary
Operations  Reduce data entry time by 70%
 Reduce tracking response time by 80%
 Improve connecting load by 30%
 Enforcement of contracts- 100%
Billing  Reduce billing cycle by 40%
 Online party ledger update & outstanding
 Shipment wise profitability available online
Finance  ONLINE cash & bank status of all location
 Tracking of Octroi paid anywhere
Octroi  Online Octroi Paid Vs. collection
 Uniform Chart of Accounts
 Reduce accounts entry by 70%
Online  No accounts data synchronization required
Accounts  Daily P&L location wise
 Information available only on a NEED TO KNOW basis
 No user can change any data or master tables

5. ®
WebXpress
WebXpress Benefits Summary
Area Benefit Summary
Fleet  Eliminate duplicate payments to drivers for same expense
 Reduce fleet document expiry by over 90%
 Daily Fleet Location for each control location
Maintenance  Control on fleet expenses through escalation based approval
 Eliminate double payment for same maintenance expense
Tyres  Improve tyre inventory accuracy by over 70%
 Track tyre usage for a given vehicle
 Measure Tyre Cost Per KM including retread and scrap sale
Fuel  Upload data directly from Oil company data
 Attach fuel data to trip sheet and vehicles
 Set standard fuel cost for a route and approve

6. ®
WebXpress
WebXpress Operations Benefits
 No data re-entry: In WebXpress information is Before WebXpress
entered only once and updated thereafter. This  Multiple entry at every hub
improves productivity manifolds and reduces  Every truck is a surprise
errors in data. Also
 No data transfer: Data entered at any locations is
After WebXpress
automatically available to related locations. Thus,
 No Data Entry at Hub ( Docket / POD/DMRV)
there is no need to manually transfer data across
 Advance information of what is coming at least 4
locations.
hours in advance
 Discipline in workflow: All transactions in
 Customer priority can be known in advance
WebXpress are dependent on completion of
previous steps. This ensures that a process set by  Optimal utilization of truck load by pre-planning
company is always followed  Market vehicle planning
 Easy to use: WebXpress offers only those
options and menus that a user needs to use.
Combined with intuitive language and uncluttered
screens, using WebXpress is easy even for high-
school educated staff.

7. ®
WebXpress
WebXpress Benefits- Finance
BILLING FINANCIAL CONTROL
 Faster billing: Online nature of WebXpress  Track profitability: WebXpress calculates
allows bill generation, submission and profitability of every single docket the
collection to happen from anywhere. minute it is delivered. Thus, managers can
 Lower working capital: A tighter control on immediately decide whether a customer or
billing cycle improves money flow and a location is profitable enough.
reduces need for external funding. Also,  Cash and Bank Management: WebXpress
timely action helps to avoid or reduce bad makes it possible to get daily cash and
debts. bank transactions of all locations. Thus,
 Outstanding reconciliation: WebXpress funds can be managed and deployed
maintains full details of all payments made better.
by a customer across locations, for every  Cost control: It is possible to view various
docket. This helps to reconcile outstanding cost heads across locations on a daily
with customer and avoid disputes. basis. This helps to control costs before
they balloon.

8. ®
WebXpress
WebXpress Benefits- Track & Trace
BENEFITS IN TRACK & TRACE CUSTOMER SELF SERVICES PORTAL
 Anytime-anywhere tracking: Tracking  Customers have their own login area and
information to customers can be provided check any details of their transactions.
by all locations, even from a home PC or a  Customers are thus freed from calling
mobile. Customers like to work with various offices of company.
companies who can tell them what is going  Customer can also use mobile devices to
on. track and trace their consignment.
 On the way tracking: Using GPS and  Customers can view and download bills,
WebXpress, it is possible to know exact Octroi receipts and POD copies from
whereabouts of a consignment. Thus, anywhere in the world.
there are no blind spots left.
 Comprehensive tracking: WebXpress
offers all possible information from a single
screen. Thus, it is possible to view a
docket or a manifest, check vehicle details,
confirm delivery attempts etc.

9. ®
WebXpress
WebXpress Benefits- Octroi and Accounts
BENEFITS IN OCTROI MANAGEMENT ACCOUNTS
 Octroi payments are typically 10 to 1000  Uniform Chart of Accounts: All users
times freight income. across location use same set of ledgers,
 With WebXpress it is possible to predict this brings in uniformity of reporting costs
likely Octroi liability. This helps to arrange  Online accounts: All transactions are
for funds for various locations. posted automatically into relevant ledgers.
 WebXpress reduces Octroi billing time and Thus, accounts are always updated.
tracks collection across locations.  No synchronization: As all accounts are
 This helps to reduce gap between payment stored centrally, there in no data transfer
of Octroi and receipt from customer and and merging required
save working capital.  Daily P&L: As there is no lag between
business and accounts, it is possible to
generate location wise Profit & loss on a
daily basis

10. ®
WebXpress
SECURITY & ADMINISTRATION
 Secure data and masters: No individual can access all data in WebXpress. Also,
master tables can be changed only centrally by authorized personnel. This results
in highly secure and reliable data.
 Accountability: WebXpress remembers who did what and when. Thus, it is easy to
track a transaction to an employee.
 Need to know: WebXpress offers only those transactions and data to users that
they need to know. This makes life simple for users and improves security.

11. ®
WebXpress
How GPS + WebXpress will benefit
 For long haul routes, on the way tracking is essential
 Tracking from two sources: GPS and WebXpress, thus improved accuracy
 Time entered for arrival will be matched with time given by GPS system. This will
reduce wrong time entry
 Estimate arrival time on the fly: Based on historic data, we can predict arrival time
of a vehicle
 Better view of supply chain for customers: Customers can find where their invoice
number is. This will help them plan their inventory better
 Combined with RFID/ Bar code, GPS can improve warehouse productivity
 High value consignment tracking- a GPS device can be attached to a high value
consignment to track it all the way

12. Thank you
APURVA MANKAD apurva@webxpress.in
Founder & CEO +91 98202 29708
ECFY Consulting Private Limited
Employing Technology for Business Benefits
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