W-2 forms are an important responsibility for Small Business Owners. SurePayroll has processed hundreds of thousands of Wage & Tax Statements over the years and makes W2 processing easy -- but if you don't have SurePayroll this quick slide share will shed some light on what goes in the boxes on a W-2 giving employers and employees some easy insight. For more detail of the W-2 boxes visit: http://blog.surepayroll.com/w2-boxes

1. Understanding
Form W-2
Small Business Tips

2. Important Dates
January
31
Deadline for employers to deliver W-2s to employees

3. Important Dates
February
28
Deadline for employers to get W-2s to the Social Security
Administration - if sending by mail

4. Important Dates
March
31
Deadline for employers to get W-2s to the Social Security
Administration - if sending electronically

5. Employee Info

7. Employee Info
 No commas in name. Robert Jones, Jr. would
be rejected by the SSA
 Make sure the name and social security (SS)
number matches exactly what is on the SS
card
 Zip code extensions are optional. (Enter all
four numbers or nothing)
 If your employee has moved recently, use the
address on file with taxing agencies

8. Federal Wages & Taxes

9. Federal Wages & Taxes
 Box 1 - Gross TAXABLE wages. This area does not
include pre-tax deferrals (ie: 401k)
 Box 3 - Gross wages excluding tips (tip income
goes in box 7) – up to $110,100
 Box 4 - SS tax - withheld at 4.2% in 2012
 Box 5 - Gross wages, tips, commission, etc.
subject to Medicare tax (boxes 3 & 5 may not
match box 1)
 Box 6 - Medicare tax withheld from pay - 1.45% of
Box 5

10. State & Local

11. State & Local
 Box 16 - employee total taxable wages
 Box 17 - amount of state tax withheld from
employee wages (Box 16)
 Box 18 - total taxable income subject to
city, county, school district or other
 Box 19 - local tax withheld from pay (Box
18)

12. For a detailed outline of
the W-2 visit:
blog.surepayroll.com/w2-boxes