Viola work from home guide for managers
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For companies to send to management teams, explaining how to lead effectively during a WFH environment.
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Viola work from home guide for managers
- 1. Confidential | 1Confidential | 1 Work from Home Guide - For Managers
- 2. Confidential | 2 Re-establish Routines • At the office, the communication infrastructure is clear and efficient • To make up for this, set up structured routines for your employees • Start and end the day with a 15-30 minute virtual team meetings (see next slide for outline) • Set up weekly 1 on 1s to allow employees time and space to discuss how they feel about WFH and propose ideas to improve
- 3. Confidential | 3 Daily Team Meetings Outline • Goal: To share knowledge and increase feeling of team membership • Emphasize clarity (harder when not in person) • Structured format: 1. What did I work on yesterday? 2. What will I work on today? 3. Where could issues arise? • This is an excellent opportunity to hash out issues as a team • Set an agenda for a focused meeting on a specific topic and ask employees to come prepared • Use a rotation system to have one person take notes on the meeting and send them out to everyone after the meeting
- 4. Confidential | 4 Track Deliverables • Now more than ever, use tracking tools (TFS, JIRA, Asana, Monday) • Set concrete timelines and due dates • Establish clear success criteria - Measure output quality, not quantity (quality and not throughput) • Set progress reports or status discussions • Establish end-result expectations
- 5. Confidential | 5 Track employee emotional needs • Open new communications channels that you didn’t need to when everyone was at the office • Set aside time to initiate informal conversations • Keep up the good vibes • Maintain holiday routines (birthdays, special occasions, happy hours can all be done virtually), celebrate success, and recognize good performance. • Tailor your management – adjust routines to employees’ individual needs • Some employees will thrive in WFH setting, others will struggle. Recognize and adapt! • Be attentive - Pay extra attention to the emotional state of your team members • Manage and resolve conflicts quickly • Don’t forget to update HR with any concern you may have
- 6. Confidential | 6 Additional Tips • Use video whenever possible for richer communication • Sync your calendar with Slack, so Slack will automatically set your status to "In a Meeting" when you are • If you need to talk about something - book a time. Even if it's 15 minutes
- 7. Confidential | 7Confidential | 7 STAY HEALTHY