This document provides an overview of mail merge in Microsoft Word. It explains that mail merge allows users to create personalized letters, emails or labels by merging a database of contact information into a template document. The key steps are to select the document type, choose a starting document and recipient list, write the letter while inserting fields, then preview and send. Advanced features like address blocks are also demonstrated to help automate the mail merge process. The learning objectives are to understand what mail merge is, create documents using a database of recipients, and learn some advanced mail merge features.

2. •Starter - Complete worksheet on Mail Merge

3. Using Mail Merge
in Microsoft Word
Miss Mahmood

4. •Learning Objectives
This is what you should learn by the end of the lesson
ALL
Understand what mail merge is and why we use it
MOST
Create documents from Mail Merge and choose recipients
SOME
Understand some of the advanced features of Mail Merge

5. •What is Mail Merge?
Allows you to create lots of personalized letters/emails/labels
• Imagine
if you had to write
1000 birthday invites
•
•
You would have to write each
invite 1000 times
You would have to insert
everyone's name and address
individually

6. •What are the benefits of Mail Merge?
Make changes quickly to lots of letters
Produce thousands of letters very quickly
Much easier to check letters for errors etc.
Send letter to only certain people
You can save letters as a template and reuse
Letters can be personalised
Same databases of people can be reused

7. How do we use Mail Merge?

8. •Main steps for Mail Merge
•
•
•
Select document type
Choose starting document
Select recipients
•
•
•
Existing contacts
Create database
Write letter

10. •How do you use Mail Merge in Word?
2
3
1

11. •Select who you want to invite to your
birthday
1
2

12. •Choose the fields you want to insert into
your invite
1
2

13. •Design your birthday invite and choose
fields
1

14. •Preview your invite
1

15. •Send your invites out!
1

16. •Advanced Mail Merge Features
Address Block
Address Block

17. Some advanced Mail Merge
features

18. •Advanced Mail Merge Features
Address Block

19. •Advanced Mail Merge Features
Greeting Line
Greeting Line

20. •Advanced Mail Merge Features
Address Block
Choose options then
press Ok

21. •Activity
Complete the worksheet titled “Mail Merge: Task Sheet”

22. •Recap – Volunteer

23. •Learning Outcomes
This is what you should learn by the end of the lesson
ALL
Know how to setup Mail Merge in Microsoft Word and select a
starting document
MOST
Create a database for Mail Merge and insert fields into a
template to create letters/labels etc using Mail Merge
SOME
Use advanced features such as Address block to speed up Mail
Merge